An introduction to EVetting in the GAA Fona

An introduction to E-Vetting in the GAA Fíona O’Rourke (GAA HR Manager)

Vetting Forms Processed 2015 Vetting Forms Processed for 2015 Carlow Cavan/Monaghan/Donegal Clare Cork Dublin Galway Kerry Kildare Kilkenny Laois Leitrim Limerick Total 682 1234 411 1412 1688 394 423 304 303 429 89 671 Longford Louth Mayo Meath Offaly Roscommon Sligo Tipperary Waterford Westmeath Wexford Wicklow 238 214 237 264 126 148 169 421 188 165 1590 1044 12844

Vetting Forms Processed 2016 Vetting Forms Processed to date for 2016 January 2016 293 February 2016 2150 March 2016 1388 April 2016 2704 Total 6535

Information required for vetting invite

Information required for an Invitation There are 9 key pieces of information subject must provide before an invitation can be issued: • • • Proof of identity Proof of current address County (what County Board is your Club affiliated) Subjects club Subjects name Subjects date of birth Subjects email Subjects contact number The role the subject is being vetted for

Proof of Identity National Vetting Bureau (Children and Vulnerable Persons) Acts 2012 to 2016 Under Sec 26(b) states that it is an offence to make a false statement for the purpose of obtaining a vetting disclosure Procedures must be adhered to in relation to proof of identity and confirmation of the current address BEFORE the vetting process can commence

Retention of identification Documents Proof of identity, as supplied by the vetting subject, shall be retained on the GAA database or by the Club Children’s Officer* until such time as the vetting process has been completed. The identification documents may then be disposed of once the vetting application has been completed.

Vetting Identification Process

Vetting – Verify identity Identification Score Irish driving licence or learner permit (new credit card format) 80 Irish Public Services Card 80 Passport (from country of citizenship) 80 Irish certificate of naturalisation 50 Birth certificate 50 Garda National Immigration Bureau (GNIB) card 50 National Identity Card for EU/EEA/Swiss citizens 50 Irish driving licence or learner permit (old paper format) 40 Employment ID ID card issued by employer (with name and address) 35 ID card issued by employer (name only) Letter from employer (within last two years) 25 35 Confirming name and address Tick

Vetting – Verify identity Identification Score P 60, P 45 or Payslip (with home address) 35 Utility bill e. g. gas, electricity, television, broadband (must not be less than 6 months old. Printed online bills are acceptable. Mobile phone bills are not acceptable) Public services card/social services card/medical card 35 40 With photograph Bank/Building Society/Credit Union statement Credit/debit cards/passbooks (only one per institution) National age card (issued by An Garda Síochána) 25 35 25 25 Membership card Club, union or trade, professional bodies 25 Educational institution 25 Correspondence From an educational institution/SUSI/CAO 20 From an insurance company regarding an active policy 20 From a bank/credit union or government body or state agency 20 Tick

Vetting – Verify identity – U 18’s Identification Score Children under 18 years (any one of the following) Birth certificate 100 Passport Student Photographic Identity Card Written statement by a the Principal confirming attendance at educational institution on a letter head of that institution Recent arrival in Ireland (less than 6 weeks) 100 100 Passport Vetting Subject is unable to achieve 100 points** Affidavit witnessed by a Commissioner for Oaths TOTAL * Any of the above in addition to Parental/Guardian consent 100 Tick

Application for E-Vetting

E-Vetting Steps Vetting subject completes an E-Vetting application on line and confirms proof of identity has been submitted to the Club Children's Officer* or the relevant documentation has been uploaded onto the database system. Clerical user enters the subjects details on the NVB system and issues Vetting subject with an e-mail containing a link inviting him/her to complete the online E-Vetting application form. Vetting subject completes Vetting Application Form online and submits the completed form for processing Liaison Person reviews Vetting Application Form and submits it to NVB for processing NVB processes the application NVB will advise the vetting subject by email if a disclosure is to be issued to the Liaison person reviews the Vetting Disclosure and if acceptable emails acceptance letter to E-Vetting applicant and Club Secretary

Application

Clerical User Invitation Process

Clerical User A Clerical User’s access is limited when compared to a Liaison Person’s access They can only issue invitations to applicants Completed applications forwarded by applicants are not accessible to a Clerical User and can only be reviewed and submitted for vetting by a Liaison Person

Clerical User Training Mandatory Training for all appointed Clerical Users 7 th May – Croke Park Agreement with NVB on number of Clerical Users – due on 27 th April Not all Counties will be allocated a Clerical User