An Interagency Model for Collaboration and Operation Interagency

An Interagency Model for Collaboration and Operation Interagency Portal for Science Education Meeting National Academies of Science March 18, 2009 Sharon Jordan Assistant Director Office of Scientific and Technical Information Office of Science U. S. Department of Energy

Why Science. gov? Information seekers* need to find U. S. government scientific and technical information quickly and easily, but information is dispersed across thousands of websites (“surface web”) and databases (“deep web”) at agencies, departments, and laboratories. The majority (>84%1) of the public uses large search engines rather than seek out individual online databases, thus a “Google -like” easy search with relevant results was desired. *Seekers include researchers, entrepreneurs, students, educators, policymakers, program managers, or the science-aware citizen with an interest in science and technology 1 Perceptions of Library and Information Resources, OCLC survey report, 2005.

What Is Science. gov? A cross-agency search that unifies and simplifies access to selected U. S. government websites and databases that contain scientific and technical information The “USA. gov” science portal (formerly “First. Gov for Science”) A voluntary large-scale collaboration among U. S. government agencies A Unique Collaboration with Tangible Results!

Science. gov: Finds Content from 200 Million Pages at 1, 950+ Websites and 38 Databases with One Query ØSearches selected websites (“surface web”) and databases (“deep web”) from one search point ØCombines results from all sources searched, ranks and displays them by relevance ØSends weekly “alerts” for user-defined topics of interest ØDisplays Wikipedia and Eurek. Alert items related to search term ØProvides browsing of selected websites ØLinks to special collections and other information ØFeatured search and

Science. gov Databases AGRICOLA Center for Food Safety and Applied Nutrition (CFSAN) Agriculture & Food Technology Transfer Automated Retrieval System (TEKTRAN Defense. LINK Website DOT National Transportation Library Integrated Applied Science & Technologies Search DTIC S & T Database National Institute of Standards and Technology Data Gateway U. S. Patent & Trademark Office Database Astronomy & Space NASA Technical Reports Server (NTRS) SAO/NASA Astrophysics Data System (ADS) Biology & Nature NBII National Biological Information Infrastructure Earth & Ocean Sciences NOAA Photo Library USGS Publications Warehouse Energy & Energy Conservation DOE Information Bridge Energy Citations Database EPA Pesticides Factsheets EPA Science Inventory HSDB Hazardous Environment & Environmental Quality Substances Databank NEW National Service for Environmental Publications (NSCEP) General Science National Technical Information Service (NTIS) Cancer. gov NEW Centers Biologics Evaluation and Research (CBER) Health & Medicine Center for Drug Evaluation (CDER) Clinical. Trials. gov Medline. PLUS Pub. Med Central NEW TOXLINE Toxicology Bibliographic Information NEW Math, Physics & Chemistry (Physical DOE Information Bridge DOepatents NEW DOE R&D Sciences) Accomplishments Database NEW Energy Citations Database Eprint Network NEW Natural Resources & Conservation Treesearch Science Education ERIC Education Resources Information Center NSDL National Science Digital Library NSF Publications Database

How Did It Begin? Two workshops spawned origin: l l 2000: Explored concept of a physical science information infrastructure. This prompted interagency involvement. 2001: “Strengthening the Public Information Infrastructure for Science” Participants included federal agencies, academia, information professionals and science experts. The interagency Science. gov Alliance was formed in response to the 2001 workshop. Science. gov was launched in 2002.

Shared Premises Science is not bounded by agency, organization or geography Each agency has vast stores of information that fulfill its mission A single web gateway is the tool of choice A commitment to voluntary collaboration is necessary

Agencies brought to the Internet table their unique information specialties and resources Flagship service a commitment Notable contributions of many: l l l l Science. gov Alliance and CENDI - seized opportunity without mandate First. Gov. gov - supported the early stages through advice and two grants Member agencies - provided ~200 staff members to working teams U. S. Geological Survey - manages website search engine Commerce’s NTIS - created initial catalog of websites Information International Associates, Inc. - secretariat support DOE/OSTI - conceived idea, developed technologies/deep web search and hosts website Department of Agriculture and USGS – provided Science. gov Alliance cochairs

Founding Agencies in 2001 Department of Agriculture Department of Commerce Department of Defense Department of Education Department of Energy Department of Health and Human Services Department of Interior Environmental Protection Agency National Aeronautics and Space Administration National Science Foundation New Alliance Members Department of Transportation Library of Congress United States Government Printing Office National Archives and Records Administration Support and coordination by CENDI – an interagency forum of senior managers

Science. gov Creation Challenges Broad scope of Federal science and technology research and development missions Wide-ranging interest of potential audiences Information organization (taxonomy) issues given the broad scope of disciplines and audiences Blending information resources from different agencies into cohesive functionality and page design Politics, human resources, funding, sustainability

Collaboration Is Key Alliance enjoys extraordinary voluntary collaboration Vision and strategic direction provided by Alliance principals Administration provided by Chair(s) selected from Alliance Technical team provides technical direction and recommendations Major support provided by CENDI Additional task groups formed as needed l l l Science. gov taxonomy Content guidance and development Website management and redesign Outreach activities Enhancement development Subject expansion

The Funding Approach Built and maintained with “in-kind” contributions: each agency’s staff and existing information resources Initial development benefitted from CIO Council egov grants totaling over $170, 000 for catalog + initial deep web search Alliance annual dues fund routine operations CENDI support leverages resources In-kind contributions for special events “Pass the hat” contributions to take advantage of an opportunity, such as Version 3. 0 development

Guiding Principles for Content Select authoritative web-based governmentsponsored information resources Rich science content, not merely organization pages Databases contain primarily R&D results in the form of STI (bibliographic data and/or full documents) Only freely available content that is well maintained

Content Management Is Distributed NTIS developed the original “catalog” with input from agencies CENDI Secretariat now maintains catalog with agency participation Agency content managers submit and edit their information via a web form Websites identified in the catalog are indexed nightly by USGS Deep web databases are identified by agencies and reviewed by team for suitability Real-time search of content in large databases is maintained by OSTI, which hosts the website and serves as operations manager

Science. gov - A Living Website Science. gov Phase 1 l l Created core policy team, technical design team Agreed on goals, policies, designs Created taxonomy Selected, cataloged and indexed agency resources Version 2. 0 launched May 2004 l l l Introduced relevancy ranking of metasearch results One-step search across ALL databases Added advanced search Version 3. 0 l l Enhanced precision searching, metarank & boolean/fielded searching Other types of science content explored Version 4. 0 l l Enhanced relevancy ranking (Deep. Rank) Full-text relevancy ranking (Science. gov 4. 0 grid)

Science. gov - A Living Website Version 5. 0 l l l l l Provides the ultimate science search through new and innovative features Accesses 38 databases and almost 2000 websites with 200 million pages of science information via 1 query Clustering of results by subtopics or dates to help target your search Wikipedia results related to your search terms Eureka. Alert News results related to your search terms Mark and send option to email results to friends and colleagues More science sources for a more thorough search Enhanced information related to your real-time search New look and feel Updated Alerts Service

The Alliance Members’ Page Provides links to administration information, meeting minutes, usage statistics, content selection and cataloging guidelines, subject category information, and outreach materials such as presentations and flyers.

Science. gov Metadata Input System: Collaborative Content Management Provides Alliance members and content managers a secure tool to quickly retrieve Agency metadata, add or edit resource records, and expedite the maintenance and quality control of the metadata and URLs.

Agency Content Managers Identify New Websites To Be Crawled/Indexed The Metadata Input System “Add Record” page allows Alliance content managers to add new records using agency, subject category and other fields.

The Records List Can Be Viewed by Agency The Metadata Input System “View All Records” option provides an administrative view of all active records in Science. gov by agency and how they are categorized.