Ammunition Program Restructure Project Update to CFLA membership
Ammunition Program Restructure Project Update to CFLA membership Aim – Update on: • Progress of the Ammunition Program Restructure (APR) Project pour ajouter • Status of the. Cliquez Ammunition Program issues un texte • Proposed Ammunition Program governance model Col Dan Rivière – APR Team Lead 18 Feb 2014 1
Requirements Determination • The Challenge Notwithstanding overall success in supporting ops, governance review identified multiple problems: – – – Demand – Allocn Reconciliation – – – – Support Capabilities (PRICIE) Inventory Management Chronic inability to coherently address inventory data currency and accuracy problems, and Horizon 2 and 3 planning requirements, affecting ops and public accounts Basis for requirements unclear and not well aligned with readiness management, meaning uncertain justification for expenditures No strategic planning of stockpile positioning and distribution causing frequent and expensive repositioning No strategic planning design for infrastructure, meaning no sound basis for making investment decisions Poor integration of business systems driving up business costs, which resulted in customized ammo-unique solutions adding cost. Overlaps, gaps and uncertainty in authorities, responsibilities and accountabilities (ARA) hindering decision making and leaving critical gaps (e. g. demilitarization) Lack of strategic level performance and risk management reporting on the program Chronic specialist HR selection, training and PD (force generation), as well as retention and leadership development problems causing program instability Terms of reference of the ammunition board (AB) have no actual authority to make strategic decisions and execute the program; until now, consisted of a group of interested parties that discuss and attempt to resolve issues by negotiation and consensus, assuming authority on a number of issues in the absence of clear strategic focus or direction. Issues tabled at the board were mostly at the tactical and operational level and were not linked to program outputs and outcomes Governance and Integration Warehousing and Distribution 2
The Project: « Road to APR » Focus: FG Cu APR AO rs LD Focus: FE it AA “Go” Phase 1: Phase 2: Plan + Prep IOC Mobilize + Outreach (0): MIP sign-off (16 Sep 2013) Pre-Conditions ü VCDS/ DCB approval, received ü Options Analysis, completed ü Mgt framework, with exec leadership in place, established ü MIP signed-off by ADM(Mat) ü Res (pers, $, infra, sys) made available to the APR Tm ü TOA from Study Ld to APR Team Ld, completed Phase 3: FOC Implement + Optimize +6 m (31 Mar 2014) Conditions for IOC ü Orient: retreat (kick-off) conducted ü Res secured ($, pers, infra, sys); pers transfers staff work initiated ü Training initiated ü APR (Core) Tm assembled ü TORs developed and communicated ü Fin and HR authorities delegated. ü Project Control Office (PCO) estab. ü AB evolved to APOC; last AB forum held (closed). - Min manning levels for J 4 Ammo Br (Policy, Program and Sp Capability Sections) are reached (14). ü Track 1: NICP/EPM functions consolidated under LEPM/DAEME. - Track 2: New J 4 Ammo Branch activated under DCOS Mat. - CJOC functions realigned (internal). - IOC: (Tracks 1 -2) ADM(Mat) declared. +12 m (15 Sep 2014) (and beyond) Obj - Steady State - NFO - Continuous improvement + process optimization Conditions for FOC -Revitalized governance model and APOC TORs endorsed by PMB; APOC forum held. - Pers transfers approved and completed (as per MIP; relocations internal to Mat Gp and from external). - Manning levels for J 4 Ammo Br (Policy, Program and Support Capability Management Sections) optimized (15 -20). - Training completed (Performance and Risk Management training essential). - Transition/ integration of J 4 Ammo Br into Mat J 4 completed. - APR PCO transitioned into Mat J 4 Secretariat. - FOC: ADM(Mat) declared - APR Project Closure and transition to steady state - Ammunition Program: Report back to DCB/ PMB as req. 3
The Program Mission: • To oversee strategic-level management of the ammunition & explosives (A&E) program, with the view to – providing a comprehensive mechanism for A&E policy and support capability management, and – enabling strategic surveillance, collaborative readiness planning and Joint, Interagency, Multinational and Public (JIMP) information exchange Pillars: Outcomes Commodity: Quality ammunition efficiently delivered on time to support CAF ops & trg « Virtual Team » Regulator (DAER) Project Integration Integrator (J 4 Ammo) Program Mgt Policy and Doctrine EPM (DAEME) Support Capability: Effective ammunition support capabilities Accountability: Accurate inventory and financial data "Confiance" - Strategically credible, operationally focused, tactically enabling 4
High Level Organization DM CDS VCDS Program Authority ADM(Mat) COS Mat DOS SJS Program Oversight DCOS Mat DAER APR TL/ Mat J 4 DGLEPM DGMSSC J 3 DAEME DMSPR J 3 -4 Program Partners (frag) J 4 Ammo Program Execution 5
Current Assessment Ammo Program Assess + Trend Elements Start Current 15 -09 -2013 OPI – OCI Remarks 31 -01 -2014 Prog Planning & Management OPI: Mat J 4 Ammo - Secretariat, Project Control Office stood up. - Ammo Board, convened and closed. - Evolving governance model (APOC) Policy & Doctrine OPI: DAER (regulatory), J 4 Ammo (non-regulatory) OCI: CJOC, DMPP, DAEME Sp Capability Management Requirements Management OPI: CFD OCI: CJOC, ECS, J 4 Ammo - Reviewing entire ammo policy suite: regulatory, non-regulatory, technical. - Interface with CJOC for doctrine dev and exp - Outreach/ engagements in progress - Developing processes OPI: SJS OCI: Mat Gp, ECS - Training and Contingency Requirements Process (letter SJS 6 Nov 2013) - Review of Ammunition Requirements WG TORs Ammo EPM OPI: LEPM/DAEME, SOFCOM (Black Ammo) OCI: PWGSC, MSP Partners - Natl Inventory Control Pt (NICP) in Mat Gp/LEPM - Procedures being established Ammo Pers Management Infrastructure OPI: CF Branches, Corps OCI: CJOC, ECS - Highly decentralized and dispersed function - J 4 Ammo has not yet addressed the challenges OPI: ADM(IE) OCI: CJOC, ECS, Mat J 4 Ammo, L 1 ATA - Outreach to L 1 s and SME advice to OPI for national real property development planning - J 4 Ammo has not yet addressed the challenges Regulatory OPI: DAER - Renewed Policy suite nearing completion - Compliance and Safety program stable Systems Management OPI: Mat Gp (DRMIS wave 2), IM Gp (AIMS) -Ongoing tech support, Ammunition Information and Maintenance System (AIMS) - Coord development of reporting tools 6
Proposed Governance Model Policy and Capability Dev MA&S Authority Requirements & Resource Mgmt Freq/ Reporting MA&S OC PMB As per strategic calendar DCB Capability Dev/Mgt Ctee NPOC A&E Support Capability WG A&E Policy & Doctrine WG Bi-Monthly to Semi. Annual MA&S Transformation Steering Committee Other A&E WG TBD Ammo Requirements WG (SJS lead) Working level, as reqd 7
Ammunition Program Oversight Committee (APOC) – Proposed Terms of Reference Governance: • L 0: use existing mechanisms –SJS: requirements • L 1: use existing mechanisms –Corporate: MA&S Oversight Committee –Program: MGMC • L 2: –Corporate: APOC –Program: co-management construct • L 3: –Corporate: Leverage existing bodies –Program: co-management construct harmonized with L 2 Responsibilities: The APOC is responsible for reporting on the performance of and risks to the Ammo Program (Horizon 1, In-Year), as well as, coordinating crossfunctional governance and Horizon 2(+) planning issues related to A&E. Meeting Frequency: • Semi-annually (Fall / Spring) or as required Focus: The APOC provides strategic oversight of all aspects of the DND Ammo Program, which includes: • Inventory requirements and planning • Acquisition and Life Cycle Management • Support Capability • Policy and Doctrine • Regulatory Policy, Compliance and Explosive safety Coord: J 4 Ammo Secretariat Composition: Reps preferably at Col/Ex Level Core Membership • DCOS Mat (Co-Chair) • VCDS/ DDFP (Co-Chair) • VCDS/ DCI • SJS • CJOC/ J 4 and Comd CMSG • ECS (RCN, CA, RCAF) • CANSOF • DGLEPM • DGMSSC • DGIIP • CMP • ADM(IE) • ADM(S&T) • DAER • Mat Gp/ J 4, DAEME, DLP Supporting Membership • PWGSC • CFEOD • ADM(IM) • Mat Gp: DGMEPM, DGAEPM, DGMPD(Air), DMG Compt, DGMPD(L&S), LBI 8
Opportunity: Ammo Program in support of Defence Renewal Requirements Determination Inventory Management ADM(Mat) (MSSC) SJS 1. 4 A&E Rqmnts Planning (Align with FP&R) 2. 1 A&E Inventory Mgt (Modernize management of and rationalize commodity) ( $M ? ) Ammo Program Pillars Demand – Allocn Reconciliation • SME advice • Decision support Governance and Integration Support Capabilities (PRICIE) ADM(IE) CJOC (CMSG) 4. 2 Real Prop Rationalization (Optimize Footprint) 2. 2 A&E Warehousing-Distr (Optimize space and movement) ( $M ? ) Warehousing and Distribution 9
Questions and discussion Cliquez pour ajouter un texte "Confiance" - Strategically credible, operationally focused, tactically enabling 10
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