Alphabetic Filing Unit 1 Rule One Index a

Alphabetic Filing Unit 1

• Rule One - Index a personal name by writing the last name first, followed by the given name. If there is an initial, disregard the period after it. • Rule Two – Arrange names in alphabetic order, considering each word or initial separately through the last letter of the word.

Choose the button that represents the correct filing order for the names listed. 1. Michelle Cooper 2. Gregg Cooper 3. William Cervantes 1 2 3 2 1 3 3 2 1

Great! Now try this one. 1. Mark Davis 2. David Markel 3. Mark Swallow 1 2 3 2 1 3 3 1 2

Alphabetic Filing Unit 2 Indexing Hyphenated Surnames and Surnames with Prefixes

• Rule Three – Index hyphenated surname as one word, omitting the hyphen. Suzy Smith-Cleary • Rule Four – Surnames beginning with prefixes, such as D’, Da, Del, De la, Della, Den, Des, Di, Du, El, Fitz, L’, Las, Les, Los, M’, Mac, Mc, O’, Saint, Ste. , Ten, Van de, Van der, Von der, are indexed as one word.

Choose the button that represents the correct filing order for the names listed. 1. Vicki D. Martin-Johnson 2. Sue Ellen Martin-Jones 3. Sue Moore-Towns 1 2 3 2 1 3 3 2 1

Great! Now try this one. 1. Maria de la Cruz 2. Michelle D’Amico 3. Sue De. Seals 1 2 3 2 1 3 3 1 2

Alphabetic Filing Unit 3 Indexing Names with Titles

• Rule 5 – An introductory title should not be used in filing unless it distinguishes between identical names or is otherwise essential. (For example: Mrs. , Mr. , & Dr. ) • Rule 6 – Index numerical titles before alphabetic titles. With numerical titles, index numbers (2 d) before Roman numerals (II).

Choose the button that represents the correct filing order for the names listed. 1. Mayor Leo V. Barton 2. Maj. Leo C. Barton 3. President Leo D. Barton 3 2 1 3 2 3 1

Way to Go! Go again. 1. Dr. Paul A. Martinez 2. Paul C. Martinez, 3 d 3. Paul C. Martinez, IV 1 2 3 3 2 1 3 1 2

Alphabetic Filing Unit 4 Indexing the Names of Businesses and Other Organizations

• Rule 7 – Do not transpose business names when indexing. If a business name starts with The, index The as the last unit. • Rule 8 – Do not change the order of words such as and, of, or the when they appear within a business name.

Choose the button that represents the correct filing order for the names listed. 1. The Poster Works 2. Brunsky and Brunsky 3. Phillips Monuments 4. The Typewriter Connection 2 3 1 4 4 2 1 3 2 4 3 1

Yes! Go again. 1. The Nakajime PCs 2. Speedy Couriers 3. The Carpet Doctors 3 2 1 3 1 2 2 1 3

Alphabetic Filing Unit 5 Indexing Abbreviations and Symbols

• Rule 9 – Index abbreviated words as written, omitting the period. • Rule 10 – When indexing, spell out symbols that appear in business names.

Choose the button that represents the correct filing order for the names listed. 1. M-B Shapes & Forms 2. Mason Moving & Storage 3. Mason’s Plumbing Store 3 2 1 3 2 3 1

Right On! Go again. 1. $ Day Bargain Center 2. Day Public Relations 3. Day & Night Couriers 1 2 3 2 1 3 3 2 1

Congratulations!! You have completed all five filing units.