Ally for Web Community Manager Todays Trainer Ron

Ally for Web Community Manager Today’s Trainer: Ron Quinones

At the end of today’s hands-on workshop you will be able to: • Identify the main functions of Ally. • Locate and access the Ally widget. • Understand the errors in the report. • Identify and fix accessibility issues using instructor feedback. • Download alternate accessible formats for files. 2

Ally Disclaimer Statements regarding our product development initiatives, including new products and future product upgrades, updates or enhancements represent our current intentions, but may be modified, delayed or abandoned without prior notice and there is no assurance that such offering, upgrades, updates or functionality will become available unless and until they have been made generally available to our customers. 3

What is Ally? Program that can be integrated into the WCM that: • Proactively tackle accessibility issues with your content. • Gives feedback with explanation of error with recommendations on how to correct them. • Provides alternative accessible formats for file downloads. (Tagged PDF, Braille, e. Pub, audio, html, language translated files, and OCRed PDFs). • View accessibility trends and detailed graphs to monitor improvement. 4

Where is it found? • Located at the site, subsite and section workspaces. • In widget on right side of workspace OR from Tools tab (Site Accessibility report , Section Accessibility report) 5

How are scores calculated? All active pages, images, and files are scanned resulting in an accessibility score. The score weighs all items based on 3 criteria: 1. How accessible is an item (fully inaccessible or partially accessible) 2. How many stakeholders it can affect (contrast issues) 3. How severely it may affect them (seizure inducing images/videos) 6

Levels of Errors: Severe, Major & Minor Thresholds for determining the individual level of error: Severe: 0% - 33%: Red = Needs immediate attention Major: 33% - 66%: Orange = Needs further attention Minor: 66% - 100%: Green = Doing well, but further improvements might be possible • Severe (red) Scanned documents but not OCR’ed Seizure-inducing images/videos • Major (orange) Contrast issues Images missing alternative tags No headers, empty headers, and improper use of headers • Minor (green) No language set 7

Accessing the District & School Reports Select “Overview” link OR Site Accessibility Reports from Tools tab 8

Report Viewing Options There are two different ways to look at the report at the site/subsite workspace level: • Overview – See scores and errors for the entire site grouped by category (severe, major, minor). • Section – See scores and errors by section (sorted by lowest score first). 9

Trends Over Time • Graph of overall accessibility scores over time. This can be viewed by year or by month. • Data can be exported to a. csv file 10

Graphic Data • Before viewing select a term of time. • Graphs summarizing: – Sections created – Number of files and types uploaded – Pages created – Overall average accessibility score. 11

Issues List • List of all of the individual issues that have been identified within the selected time period. • All issues grouped on tabs and sorted by most commonly occurring issues first. • Click on issues to see more detailed information. 12

Types of Errors Each error is prefaced with one of 3 labels: Document needs to be fixed in the document itself. HTML can be fixed within the website. Image needs the image to be fixed. 13

Inside The Issues • Detailed explanation of issue • List of Sections where this issue occurs as well as: – How many times this issue occurs in the section. – Overall accessibility score for each section (sorted by lowest score first). • Click on section name to see specific pages or files. 14

Inside the Section • List of the pages or files within a section with errors • Accessibility score for each item • Click page name or file name to open it • Click the accessibility score icon to get further feedback for correcting 15

Instructor Feedback • Image or file is displayed with marking of where the error appears • Displays score, error type, buttons for detailed description and more information on How to fix the error • If multiple errors exist for image or file, click the “All Errors” link 16

Fixing Errors Use buttons to help with fixing errors • “What this means” provides detailed information about error message • “How to fix” steps you through questions to assist in fixing error 17

Alternate Format Downloads • • Ally Alternate Format icon appears next to any file link. Appears in Content editor, File Library, Document Viewer, and Headline title that opens a file directly. 18

Available Format Types Clicking icon presents accessible formats for download • Tagged PDF (MSWord to a structured PDF) • HTML (For mobile viewing) • e. Pub (For e-book readers) • Electronic braille • Audio (MP 3) • Translated version(Machine translations) • OCRed PDF (Optical Character Recognition) 19