Aligning for Organizational Excellence Business Operations Advisory Committee
Aligning for Organizational Excellence Business & Operations Advisory Committee Meeting October 22, 2003 Donna Fortunat Division of Acquisition & Cost Support
BFA’s Proposed “ 5 th Division” Reorganization Realign major functional responsibilities w/in DGA & DACS to create Division of Institution & Award Support (DIAS)
Current Organization Realignment affects Purple & Green Chart Area only
Why Propose to Reorganize? n n Align responsibility & staff competencies Ensure BFA meets new NSF challenges while providing new career path development Increase business process leadership functions Take advantage of e-Systems transactional processing capabilities
Desired outcomes n n n Focus monitoring, oversight, grants policy & e. Systems in a single award support division Enhance business process leadership functions in award divisions Increase overall level of service to Program Directorates & Offices
Current Organization Alignment of Functions DGA • e. Awards systems administration All Award Branches • Award all cooperative agreements • Award all PI grants • Risk assessment, monitoring & outreach Policy Office • Grants Policy • Outreach • Solicitation clearance DACS CAAR • Audit Resolution • Negotiation of Indirect cost rates • Cost analysis & award support • Support to risk assessment, monitoring & outreach Contracts • Solicitation, negotiation, award & administration of contracts • Award of some small purchases
Proposed BFA “ 5 th Division” Reorganization
Division of Institution & Award Support Proposed
DIAS Functional Crosswalk From DGA From DACS • Systems Function –Transfer of e. Awards –Addition of e. Procurement • Transfer Policy Office –Grants & agreements policy –Solicitation clearance • Transfer CAAR Branch – Audit Resolution – Indirect Cost Rate Negotiation – Cost analysis & award support From DGA & DACS Consolidate risk assessment, monitoring & outreach responsibilities
Division of Contracts & Complex Agreements Proposed
DACS to Do. CCA Functional Crosswalk From DGA to Complex Agreements Office n Award, management & business administration of unique complex cooperative agreements n n Large Facilities, Science & Technology Centers, Engineering Research Centers & other multi-institutional awards Increase in pre-solicitation & pre-award planning assistance to program offices Contracts Branch (no change) n n Solicitation, negotiation, award & administration of contracts Award of some small purchases
Division of Grants & Agreements Proposed
The Proposed DGA n n Award, management & business administration of n Grants n Small, simple cooperative agreements Focus on portfolio management n n n Increase in pre-solicitation & pre-award planning assistance to Programs Year-round work flow coordination Business Teams to form closer linkage to directorates
Functional Realignment: Responding to Challenges n n n Award administration & post-award management n Placement in DIAS consolidates primary responsibility for post-award oversight n Aligns responsibility w/ core competencies of existing staff n Places focus of oversight at Institution level Financial Performance n Proactive administration & oversight of complex Cooperative Agreements needed as investment in large, complex facilities & centers increases Organizational alignment creates functional synergy
Functional Realignment: Responding to Challenges n n Human Capital Management n DGA will focus on grant & simple cooperative agreement awards & management Relationship between Large Facilities Deputy & Do. CCA/CAO n Position & role of Large Facilities Deputy unaffected n Foundation level policy & planning n n CAO provides central focus for management of large, complex awards CAO provides day-to-day award & business administration for Facilities & Centers
Questions for the Committee… Does the proposed alignment make sense? n Are there functions we overlooked? n Advice…Comments…? n
- Slides: 16