Albuquerque Public Schools Curriculum Instruction What is SAT

Albuquerque Public Schools Curriculum & Instruction What is SAT? Presented by: SAT Liaison Heather Dadey Email: dadey_h@aps. edu Office: (505)855 -9985 Cell: (505)203 -7351

What is SAT? • SAT stands for Student Assistance Team • SAT is collective group of individuals working together to identify and provide students researched based intensive interventions. These intensive interventions should help the student close the achievement gap, allowing them to be successful in a REGULAR EDUCAITONAL SETTING. • SAT IS NOT THE GOLDEN TICKET TO SPECIAL EDUCATION

Who Makes Up the SAT? • • • A SAT Chair who is not a SPED employee. Student Teachers Parents Counselors Health and Wellness Representative Admin Nurse SLP (if available) School Contact Diag.

Responsibility of SAT Chair • Determining which students are in SAT and where in the process are they from previous year or school. • Schedule SAT meetings with Parent, Teachers, and other attendees • Host SAT meetings • Collect appropriate forms and paperwork from teachers, and parents. • Reviewing, uploading, and updating SAT file through Synergy • Working with reviewers to make sure all forms are complete.

What do I need to do ASAP as SAT Chair • Make sure you are getting PAID! Talk to your Admin ▫ ES/MS. 1 Contract ▫ HS Stipend • Request School Wide Synergy Access through your principal. They will need to email SIS@aps. edu and request access. • If you are new make sure your contact information is correct on Canvas (will go over in future training) • Find where SAT files are located at schools site. There maybe paper and electronic files. • Create a Master Electronic SAT Calendar • Lastly, realize this is a full time job on top of a full time job – breath you will survive!

End of Training Video • Please join me and watch What is Tier 1 and Tier 2. • Thanks

Albuquerque Public Schools Curriculum & Instruction What is Tier 1 and Teir 2? Presented by: SAT Liaison Heather Dadey Email: dadey_h@aps. edu Office: (505)855 -9985 Cell: (505)203 -7351

Tier 1 • Whole group instruction, starting first day of school. • Students are identified through Academic Improvement Plan (AIP) process or teacher’s professional judgment. • Teacher provides professional teaching strategies: ▫ Pre/First Teach ▫ Sheltered Instruction ▫ Differentiated Instruction • Forms for SAT ▫ R 1 – Teacher Completes (This changes for parent request please watch video pertaining to forms) 1 strategy 6 weeks progress monitoring 3 Data points ▫ R 1 - Behavior Only 1 Week of Monitoring Every teacher monitors Focus on ONE BEHAVIOR – safety priority.

Tier 2 • What is Tier 2: ▫ Small Group Instruction ▫ Research Based Curriculum (I-Station, I-Ready, ST Math, Benchmark, Stepping Stones, Tier 2 Fundations, Read 180, etc. ) • Progress monitoring: 1 intervention per area of concern lasting 8 weeks for academics/lasting 6 weeks for behavior with 4 data points for academics/with completed B 2 for behavior • Tier 2 never stops until placed in Special Education or exited from SAT. If exited from special education, then student is placed back in Tier 2. If student Qualifies in at least one area of testing, Tier 2 GOES through the IEP Team for the non-qualifying areas. If student does not qualify in any area, the student is returned to SAT for Tier 2. • ACCURATE TIER 2 IS MORE IMPORTANT THAT EVER!!

Tier 2 Continued • Additional 90 -120 minutes per week (COVID-19 Green) ▫ ▫ Small Group 20 minutes everyday for elementary 20 minutes, three times a week for Middle and High School If students are in pull outs or strategy classes this makes up your Tier 2 minutes.

Strategy vs. Instructional Interventions • Strategy ▫ Set of methods or activities ▫ Informal ▫ May not be tracked • Instructional Interventions ▫ Intentional – aimed at a particular weakness (data driven) ▫ Specific and formalized (targeted) ▫ Monitored

Tier 2 Teachers Responsibilities to start SAT Complete R 1 and email to your SAT Chair Request vision and hearing from nurse – N 1 (Only for Teacher Request) If EL and has “E” alert in synergy, complete form R 6. If the first two questions on the R 6 are answered “Only English” or “Mostly English”, forms R 7, R 8, and R 9 are not required. • Run IReady/IStation Report for last three assessment cycles and email to SAT Chair. • Please make sure parents are aware of your concerns before the SAT Chair sends the parent letter and survey home!!!!!!! • •

COVID-19 Tier 2 Red Status • Through Google Meet teachers should be meeting in small group to provide Tier 2 intervention to their students. (This counts towards NMPED asynchronized 3 hours) • Teachers providing the Tier 2 intervention should be completing the R 4 form for academics/SLP/Language and the B 2 for behavior. • Teachers can assign IReady, IStation, Read 180, ST Math etc… lessons that can be done on their own. However, human follow-up needs to occur.

COVID-19 Tier 2 Yellow Status • During Hybrid Model – ▫ Tier 2 can occur during asynchronized time through small groups in Google Meet. ▫ Tier 2 can occur at the school site through a pullout teacher ▫ Tier 2 can occur in classroom during scheduled Response to Intervention (RTI) time. • Example – ▫ Student can work at home on STMath software during distance learning week. ▫ Student can meet with teacher in small group where teacher directed interventions are given in areas where STMath reports are showing further need.

What to do with SAT Students from the COVID-19 Closure? • If the SAT file was turned in complete – Yeah Done • If the SAT file was turned in missing the N 2 – Nursing Summary or R 10 – Teacher Observation, contact the nurse to obtain N 2. Have teacher complete the COVID-19 Observation Form (on Canvas under COVID-19 Documents and Forms) in each area of need (Reading and Writing can be done together). Email Diag. centers (emails are under District Contacts on Canvas) with the updated forms. DO NOT UPLOAD N 2 s to Synergy. • If the SAT file was not turned in YOU ARE PICKING UP WHERE YOU LEFT OFF – NO STARTING OVER. Schedule a SAT meeting and determine appropriate Tier 2 s for the student. If you had completed some Tier 2 data during the previous year then finish those Tier 2 s if still appropriate for students current placement.

What if students are not attending class/Tier 2 class distant learning classes? • If students are not attending distant learning classes hold a SAT meeting with Teachers, Parents/Legal Guardians, and student. • Inform parents/legal guardians that Tier 2 data is a vital part of determining a need for services. • SAT will complete a Prior Written Notice (PWN) and suspend SAT until attendance is consistent and teacher is able to collect Tier 2 data. ▫ A PWN must be sent home certified mail ▫ A PWN needs to be uploaded into synergy ▫ A copy of the PWN needs to be given to Admin and emailed to SAT Liaison if a parent request.

End of Training Video • Please join me and watch Revised Parent Request Training for SAT Chairs/Teams. • Thanks

Albuquerque Public Schools Curriculum & Instructions Revised Parent Request Training for SAT Chairs/Teams Presented by: Heather Dadey 2020 – 2021 School Year

Agenda • • What is a Parent Request? Who starts the Parent Request Process? SAT and Prior Written Notice Procedures Submitting Completed SAT Files

What is a Parent Request? • A parent request is when a parent is concerned with their child's performance in school and request their child receive the Special Education Evaluation process. • Parents can request Special Education Evaluation in the following areas: ▫ Academics ▫ Behavior ▫ Speech/Language

Parent makes request to the principal for an evaluation If student has “E” in synergy then the Principal or Admin. Designee will have parent complete the R 6 Parent Interview for English Language Learners form. Principal gives/emails copies of this form(s) to the parent, SAT chair, and SAT Liaison Office SAT follows Guidelines for Parent Request for an Evaluation PWNs should be given to parents at first SAT meeting or at follow-up meeting if child makes grade level gains. SAT Chair emails nurse and request N 2 be sent to SAT Liaisons for Parent Request. SAT Chair will email Parent Request for evaluation form and R 6 if applicable to SAT Liaisons. Parent given/email Procedural Safeguards. Yes Principal or Admin. Designee and Parent complete Parent Request for Initial Evaluation form together SAT Parent Request Flowchart Is there sufficient evidence to honor parent request? No SAT Chair completes Prior Written Notice of Refusal to Evaluate (PWN) form and provides Procedural Safeguards. SAT Chair sends copies to: parent (by Certified Mail), SAT Liaisons, principal and upload form to Synergy SAT Chairs schedules SAT meeting within 10 days of signature on Parent Request for Evaluation form. SAT Liaison notifies SPED of PWN and remove from evaluation process.

Where does the Parent Request Process Start? • When a parent is requesting a Special Educational Evaluation they need to be directed to the administration. • The principal or “admin designee” will meet with the parent and complete the Parent Request for Evaluation Form located on Canvas. • Principals will email this form to the SAT Liaison, & SAT Chair. The parent will also be given a copy. • Principals should explain to parents that SAT chairs will be calling to schedule the first SAT meeting within 10 days from signing the Parent Request for Evaluation Form. • Parents are encouraged to submit any medical documentation and/or private evaluations prior to or at the SAT meeting.

SAT Chairs Responsibilities for Scheduling Meetings • Once you receive the Parent Request for Evaluation form contact parents right away to schedule a SAT meeting within 10 days of parents signatures. • Send home the R 2 form (Parent Meeting Invite Letter) to parents to notify them of the first SAT meeting date and time. • If a private evaluation is received, submit evaluation to the QUAD Diag. and invite him/her to SAT meeting. • Notify teachers of the meeting date and areas of concerns.

Requesting N 2 from Nurse • Email nurse immediately and request the N 2 for the student. • In subject line: N 2 Parent Request • Covid-19 Guidelines for Nurses ▫ Red/Yellow – Nurses will determine if N 1 is current (within a year). This information will be used to complete the N 2 rather than calling in student for health appointment. If the N 1 is older than year then nurse will schedule a helath appointment to check hearing and vision. ▫ Green – N 2 will be conducted at the school site with the school nurse. • The nurse will email N 2 to SAT Chair. • The SAT Chair will email SAT Liaison the N 2.

Requesting the R 6 – Parent Interview English Language Learners • The SAT chair will need to obtain a completed R 6 from parents either by: Phone Send home with student Email At first SAT meeting • If parents answer ”only” or “mostly” English then the R 7, R 8, or R 9 is not needed. • The R 6 needs to be emailed to the SAT Liaison.

Teacher First SAT Meeting Responsibilities • Teachers need to bring/email the following information ▫ R 1 either complete or incomplete If school has been in session for 6 weeks or longer complete R 1 (backdate). If school has been in session for less than 6 weeks no R 1 needed. • Teachers need to provide data ▫ Assessment Scores (via. IReady, IStation, Benchmark, SBA, PARCC, etc…) ▫ Classroom Based Measurements (CBMs) ▫ Grades/Attendance/Behavior Referrals

First SAT Meeting Procedures • The SAT chair will complete the R 3 form – Initial Meeting Summary form, and/or R 6, Prior Written Notice (PWN). • All parties at the meeting will be able to share positives and concerns regarding students performance. • As a team (parents included) will determine the following SAT Path ▫ Yes there is a concern – The team will determine Tier 2 intervention(s) and implement them for the next 8 weeks. Parents will be provided the Parent Invite Letter for the Follow-up SAT Meeting at the meeting along with an email of their Parent Rights. ▫ No there is not a concern – The team will complete a Prior Written Notice refusing to move onto a Special Education Evaluation due to lack of data showing need. A copy of this needs to be sent home certified mail to parents, uploaded to synergy, and emailed to SAT Liaison. A copy will be given to parents in meeting along with an email of their Parents Rights.

First SAT Meeting Procedures Continued • Prior Written Notice (PWN) must be issued to parents in a timely manner is cases where there is a denial of a parent request for testing. ▫ During first SAT Meeting the team will review assessments, attendance, grades, CBMs, etc. . . To determine if there a need in the area in which parents want testing. ▫ If there is not sufficient evidence that testing is needed, then a PWN will be written in that area of that concern. Evidence listed above should be noted on the form as to why refusal of testing is warranted. This will be given to the parents at the meeting and sent certified mail. ▫ If there is other areas of need then the team would proceed to Tier 2. ▫ If no other areas of need then the team would exit the student from SAT.

Follow Up SAT Meeting • SAT chairs at first SAT meeting should schedule a follow-up SAT meeting no more than 10 weeks out from the first SAT Meeting. • At the Follow-up SAT Meeting, the SAT Chair will complete R 5 -Follow. Up SAT Meeting Summary. • All required documents/forms should be submitted by teachers/parents. • The students completed SAT file will be submitted to Reviewer for Special Education Evaluation, student will continue to receive Tier 2 services until placement determination occurs.

SAT Chairs Responsibility for Submitting SAT File for Parent Request • All completed SAT packets for Parent Request have to be turned in 60 days after first SAT meeting. • There will no longer be Part A and Part B of Parent Request Files. • When submitting Parent Request for Evaluation Form, the N 2, and the R 6 (if needed), to the SAT Liaison, the SAT Liaison will send you a task reminder that the SAT file will be due in 70 days (The SAT liaison includes the 10 days for scheduling and having the first SAT meeting).

Contact Information • Heather Dadey ▫ K-12 and APS Charter Schools ▫ Dadey_h@aps. edu ▫ Office Phone – (505)855 -9985

Albuquerque Public Schools Curriculum & Instruction English Learners - ”E” Notification in Synergy Language Referrals Speech Referrals Presented by: SAT Liaison Heather Dadey Email: dadey_h@aps. edu Office: (505)855 -9985 Cell: (505)203 -7351

English Learners “E” in Synergy • Students with an “E” in Synergy require EL SAT forms which are found on Canvas under SAT Forms. • R 6 – Parent Interview ▫ If question 1 and 2 is ‘Only English” or ”Mostly English” then the R 7, R 8, and R 9 are not required. • R 7 ▫ Completed by classroom teacher prior to Initial SAT Meeting. This needs to be emailed to SAT Chair. • R 8 – ▫ This form is completed during the initial SAT meeting to help build apporiate Tier 2 interventions. • R 9 – ▫ This form is completed at the follow up meeting only if student moves on to a SPED Evaluation. If student remains in Tier 2 then form is not needed.

Language Referral • If a student is being referred for Language (Expressive, Receptive, and Social Communication) the referral has to be tied to either behavior or academics. • If Autism is suspected the an FBA/BIP (B 1) along with a Social Communication Referrals must be completed. • Speech Pathologist (SLP) will give the language screener – if you do not have or know who your SLP is contact Karen Shirley. • If students meet criteria on the screener then no Tier 2 is required. • If students do not meet criteria on the screener than the SLP will provide SAT chair a Tier 2 intervention that will be implemented by classroom teacher. This maybe a one on one Google Meet meeting depending on the intervention. • Parents have to give consent before administrating screener which is an electronic signature found on the R 12 form (located on Canvas under SAT forms)

STAMP Testing • The STAMP test replace the SPANISH LAS testing – this test measures proficiency in Spanish. • SAT Chairs will request STAMP testing if: ▫ The student speaks SPANISH (this is only for Spanish speakers) ▫ The student does not have a STAMP score in Edvantage ▫ The student has a STAMP score older than a year • If testing is needed the STAMP request form is located on Canvas and needs to be emailed back to Carlos Ortega.

Language Screeners • KINDERGARTEN & 1 st grade, first semester REFERRALS ▫ ALL KINDER and First grade, first semester student REFERRALS REQUIRE A LANGUAGE SCREENER ▫ SAT CHAIR CONTACTS SLP TO REQUEST A Language SCREENING ▫ PARENT CONSENT IS REQUIRED (R 12) ▫ Parents can refuse and packets can still be submitted • BEHAVIOR REFERRALS ▫ Language screener is only needed if SAT determines that language is contributing to the behavior ▫ SAT CHAIR CONTACTS SLP to request a language Screening ▫ PARENT CONSENT IS REQUIRED (R 12) • IF STUDENT MEETS CRITERIA • SLP DOCUMENTS RESULTS ON THE R 12 • NO OTHER ACTION IS NEEDED • IF STUDENT DOES NOT MEET CRITERIA • SLP DOCUMENTS RESULTS ON THE R 12 • PROCEED WITH TIER 2 LANGUAGE INTERVENTION • SAT CHAIR OBTAINS INTERVENTION FROM SLP AND CLASSROOM TEACHER PROVIDES THE INTERVENTION TO THE STUDENT. TEACHER DOCUMENTS TIER 2 ON R 4 FORM.

Speech Referral Students can be referred for Speech ONLY SLP will provide a speech screener Parents will need to give consent on R 12 form for screener If student meets criteria no Tier 2 interventions is needed. If student does not meet criteria then the SLP will provide an intervention to classroom teacher for speech. • SLPs have the power to stop Tier 2 and move onto SPED evaluation. • SAT Chair needs to email the R 1, R 4, and R 12 to SLP. • • •

End of Training Video • Please join me and watch the SAT Homeless Guidelines training video. • Thanks

Albuquerque Public Schools Curriculum & Instruction SAT Homeless Guidelines Presented by: SAT Liaison Heather Dadey Email: dadey_h@aps. edu Office: (505)855 -9985 Cell: (505)203 -7351

SAT Homeless Guideline • If you suspect a child is homeless and is in need of a SPED. Evaluation these are the steps to follow: ▫ Hold an immediate Initial SAT Meeting and complete R 3. As a team you would put in place Tier 2 interventions on the R 4 form. ▫ Email the R 3 to Title One Homeless school contact or email Penelope and ask if they can provide you a Title One Homeless Letter if the student is indeed homeless. ▫ You will upload the R 3, Title One Homeless Letter, and any Tier 2 data on the R 4 into Synergy. You will email the R form and N 2 to the Diag. Center with the subject line school name homeless.

End of Training Video • Please join me and watch the Manifestation Determination Review (MDR) training video. • Thanks

Albuquerque Public Schools Curriculum & Instruction Manifestation Determination Review (MDR) Presented by: SAT Liaison Heather Dadey Email: dadey_h@aps. edu Office: (505)855 -9985 Cell: (505)203 -7351

A Discipline Hearing is being considered by principal. Principal emails SAT Chair and notifies the need for MDR meeting. The SAT Chair must schedule and send home MDR meeting notification form within 24 hours of principal request. The meeting must occur within 10 days. Discussion at the meeting includes: Was the conduct in question caused by or have a direct substantial link to the student’s suspected disability? Was the conduct in question a direct result of the district’s failure to implement SAT interventions? Was the behavior a manifestation of the student’s suspected disability? No Student who is in SAT is being considered for Long Term Suspension/Expulsion Manifestation Determination Review (MDR) (Use this Flow Chart ONLY for students who are in SAT) Forms for the MDR meeting are located in Canvas SAT Chair invites necessary SAT Team members including parents, admin, teacher, etc. SAT Chair complete MDR Meeting Form at meeting. Follow the disciplinary action recommended by the hearing officer. Yes No further disciplinary action is followed. FBA/BIP must be written on behavior discussed at MDR meeting. FBA/BIP is written at MDR Meeting.

End of Training Video • Please join me and watch the Zip/Uploading SAT Files within Synergy and Submitting training video. • Thanks

Albuquerque Public Schools Curriculum & Instruction Zipping/Uploading SAT Files within Synergy and Submitting Presented by: SAT Liaison Heather Dadey Email: dadey_h@aps. edu Office: (505)855 -9985 Cell: (505)203 -7351

Zipping/Uploading to Synergy and Submitting SAT File All procedures on zipping, uploading and submitting can be found on Canvas under SAT Guidelines. • Zip files ▫ Sat file should include all forms completed for student All forms should be saved as “form number” (ex. “R 1”) ▫ Scanning R 2, R 6, ▫ SAT file can be split into 2 uploads if needed ▫ Do not upload private evaluations to synergy. Please email to QAD Diags. (QAD contact information is found in Synergy under District Contacts) ▫ Do not upload nursing forms N 1 or N 2.

Zipping/Uploading to Synergy and Submitting SAT File Continued • Synergy Upload All files are uploaded in the Electronic/Cum tab. The category needs to be changed to SAT Documents If the student has an FBA/BIP then upload the B 1 individually and choose BIP in category column. Make sure you hit save. • ”N” Notification To apply the “N” notification in synergy you will need to go to the notification tab in Synergy. You will check off the appropriate box AIP, Tier 2 SAT, or 504. It takes 24 hours before the “N” appears in Synergy.

Zipping/Uploading to Synergy and Submitting SAT File Continued • Notifying Reviewers of Completed SAT Packet ▫ There are three Diag. Centers you will need to look in Canvas under district contacts and determine which Diag. Center belongs to your school. ▫ When you have uploaded your SAT packet you will email the Diag. Center the following: R Form N 2 (if non-parent request) ▫ In the subject line put School Name, and type of file you uploaded (Parent Request, Teacher Referral, Homeless etc…) EXAMPLE (Chamiza Parent Request) • Email Addresses ▫ Northeast Diag. Center – SATNEDC@aps. edu ▫ Southeast Diag. Center – SATSEDC@aps. edu ▫ Northwest Diag. Center – SATNWDC@aps. edu

What do we do with SAT Files that are Outdated or Student no longer at school site? • If the student is no longer at your school site the SAT file should be hand delivered to the appropriate school. • If the student is no longer at your school and no longer in APS check to see if school has cumme. file, if so place inside file. • If the student is no longer at your school and no longer in APS and no cumme. file shred if older than two years. If less than two year place in SAT cabinet. • If file is over 2 years old and student is still at your school site email teachers and determine if there is a SAT need. If not place in Cumme. Folder.

End of Training Video • Please join me and watch How to Access Canvas and How to Complete SAT Forms training video. • Thanks

Albuquerque Public Schools Curriculum & Instruction How to Access Canvas and How to Complete SAT Forms Presented by: SAT Liaison Heather Dadey Email: dadey_h@aps. edu Office: (505)855 -9985 Cell: (505)203 -7351

How to access Canvas for NON-Charter School Employee • To access Canvas you are going to copy this address in your address bar: https: //canvas. aps. edu/enroll/8 L 7 XXF • This will take you to a screen to select my. aps. edu. • Use your APS login credentials to login. • Click on the Canvas Icon • You are going to select the C&I 2020_21 School Year Course

How to access Canvas for Charter School Employee • To access Canvas you are going to copy this address in your address bar: https: //canvas. aps. edu/enroll/8 L 7 XXF • This will take you to a login screen. You will select APS Charter School Login • Username: APSSATCHARTER@APS. EDU • Password: APSSAT 1234