Albertas Provincial Drivers Hours of Service for School

Alberta’s Provincial Drivers Hours of Service for School Buses Alberta Drivers’ Hours of Service Regulation (AR 317/2002) Traffic Safety Act Developed in cooperation by the Alberta School Bus Safety Committee and Alberta Transportation for delivery through the Alberta Student Transportation Advisory Council (ASTAC) June 2011 1

Alberta’s Provincial Drivers Hours of Service for School Buses Disclaimer n n Every effort has been made to ensure that the information in this document is accurate at the time of preparation. However, this document is intended to serve only as a guide and is not meant to be a substitute for the Federal and Provincial Regulations. The Alberta Drivers’ Hours of Service Regulation (and other legislation under the Traffic Safety Act) is available on the internet at: www. transportation. alberta. ca/525. htm June 2011 2

Alberta’s Provincial Drivers Hours of Service for School Buses Purpose n n It’s been recognized that fatigue related collisions do occur in all transportation industries, including school bus operations These collisions can be reduced or even prevented completely if the driver and their supervisor are fully aware of their legal responsibilities This basic course covers the minimum criteria that a professional driver needs to know The complete presentation should take approximately 4 hours and, to satisfy due diligence expectations, it may include successful completion of an exam to demonstrate learning June 2011 3

Alberta’s Provincial Drivers Hours of Service for School Buses Section 1: Overview June 2011 4

Alberta’s Provincial Drivers Hours of Service for School Buses What will I learn in this section? Why the hours of service regulations are in place n Definitions: carrier, driver, school bus n Commercial vehicles that apply to the Provincial Regulations n Commercial vehicles that are excluded from Provincial Regulations n June 2011 5

Alberta’s Provincial Drivers Hours of Service for School Buses Why are the Hours of Service Regulations in Place? q Reduce or prevent collisions q Reduce or prevent fatigue incidents The Hours of Service regulations are intended to help reduce driver fatigue and prevent the NEXT collision June 2011 6

Alberta’s Provincial Drivers Hours of Service for School Buses Who is a carrier? An individual or a company who transports passengers by bus n Operates a vehicle for commercial purposes n A “carrier” is the registered owner of a commercial vehicle (e. g. School Board, bus contractor, individual) n June 2011 7

Alberta’s Provincial Drivers Hours of Service for School Buses Who is considered a driver? n A “driver” is anyone “who is driving or is in actual physical control of a vehicle” including: ¨ Full-time and part-time drivers ¨ Volunteer drivers (e. g. teacher, parent, etc. ) ¨ Spare/casual drivers ¨ Maintenance staff who test drive (mechanics) ¨ Owner/management or administrative staff who drive (e. g. principal, office staff) June 2011 8

Alberta’s Provincial Drivers Hours of Service for School Buses What is a “School Bus”? n A “School Bus” can be used to transport pupils: To/from school ¨ To/from field trips or similar functions if trip is authorized in writing by principal and a copy is with the bus driver ¨ n n For other types of trips, the same vehicle is considered to be a regular “Commercial Bus” (e. g. community sports team, cub group, etc. ) Carriers often have a mixture of regulated vehicles in their name or under contract June 2011 9

Alberta’s Provincial Drivers Hours of Service for School Buses What is the difference between a ‘Federal’ and ‘Provincial’ Carrier? n A “Federal“ carrier is one who has any regulated commercial vehicle that leaves Alberta for any reason ¨ n Such a vehicle includes: n A passenger vehicle originally designed to transport 11 or more persons, including the driver; and n A truck/trailer registered for a combined weight of 4, 501 kilograms or more Note: Once it is determined that federal legislation applies to a carrier, it will apply to their entire fleet, even those operated point-to-point within Alberta. June 2011 10

Alberta’s Provincial Drivers Hours of Service for School Buses What is the difference between a ‘Federal’ and ‘Provincial’ Carrier? n A “Provincial” carrier is one who has no NSC vehicle that leaves Alberta ¨ n Such a vehicle includes: n A passenger vehicle originally designed to transport 11 or more persons, including the driver; and n A truck/trailer with a gross weight of 11, 794 kgs or more Example: if a 12 passenger van registered to a motor carrier leaves Alberta, then their Operating Status must be “Federal” and ALL the school buses (that may be operating only in Alberta) MUST comply to the Federal HOS regulations (i. e. must keep at least “detailed” radius records every day). June 2011 11

Alberta’s Provincial Drivers Hours of Service for School Buses Commercial Vehicles that Fall Under the Provincial Regulations n Carriers with a Provincial Operating Status (as indicated on the carrier's Alberta Safety Fitness Certificate) n Note: a copy of the SFC must be retained in each bus June 2011 12

Alberta’s Provincial Drivers Hours of Service for School Buses Provincial Safety Fitness Certificate June 2011

Alberta’s Provincial Drivers Hours of Service for School Buses Federal Safety Fitness Certificate June 2011

Alberta’s Provincial Drivers Hours of Service for School Buses Commercial Vehicles that Fall Under the Provincial Regulations n Truck, tractor, trailer or any combination of these vehicles with gross vehicle weight of 11, 794 kilograms or more n Note: service trucks/trailers, such as those used for building and vehicle maintenance, must be considered © Microsoft® June 2011 15

Alberta’s Provincial Drivers Hours of Service for School Buses Commercial Vehicles that Fall Under the Provincial Regulations Bus with seating capacity of 11 persons or more, including the driver n This includes 12 and 15 Passenger Vans when registered to a motor carrier n © Microsoft® June 2011 16

Alberta’s Provincial Drivers Hours of Service for School Buses Commercial Vehicles Excluded from the Provincial Regulations n Commercial vehicle with total registered gross vehicle weight of 11, 793 kilograms or less (including trailer combinations) © Microsoft® Total Registered Gross Vehicle Weight ≤ 11, 793 kilograms June 2011 17

Alberta’s Provincial Drivers Hours of Service for School Buses Commercial Vehicles Excluded from the Provincial Regulations n Emergency vehicles ¨ Fire-fighting vehicle, ambulance, police vehicle, or other vehicle used during an emergency ¨ Tow trucks are not an emergency vehicle © Microsoft® June 2011 18

Alberta’s Provincial Drivers Hours of Service for School Buses Commercial Vehicles Excluded from the Provincial Regulations n Commercial vehicle providing relief in a “public welfare emergency” ¨ Fire, flood, drought, storm, earthquake, hurricane, tornado or other natural phenomenon; disease in human beings, animals or plants; or accident or pollution ¨ Drivers must document the emergency exemption when used © Microsoft® June 2011 19

Alberta’s Provincial Drivers Hours of Service for School Buses Commercial Vehicles Excluded from the Provincial Regulations Municipality’s public transit service bus n ¨ n Travels within 25 kilometres of boundary of a municipality A Recreational Vehicle © Microsoft® June 2011 20

Alberta’s Provincial Drivers Hours of Service for School Buses Section 2: Responsibilities June 2011 21

Alberta’s Provincial Drivers Hours of Service for School Buses What will I learn in this section? Driver responsibilities n Employee responsibilities n Motor carrier management responsibilities n © Microsoft® June 2011 22

Alberta’s Provincial Drivers Hours of Service for School Buses What are the driver’s responsibilities? Refuse to drive if: n Driver’s abilities are impaired (by alcohol, drugs, fatigue, health or unknown causes) and it’s unsafe for the driver to drive n Driving risks safety or health of public, driver or other motor carrier employees n Driver who has decided not to drive is protected under the Regulations © Microsoft® June 2011 © Microsoft® 23

Alberta’s Provincial Drivers Hours of Service for School Buses What are the employee’s responsibilities? Raise immediate awareness to management and/or supervisor if you suspect that a: n n Driver’s abilities are impaired (by alcohol, drugs, fatigue, health or unknown causes) and it’s unsafe for the driver to drive Driving risks safety or health of public, driver or motor carrier employees Driver is not complying with the Provincial Regulations Note: for provincial carriers this is a “due diligence” responsibility only June 2011 © Microsoft® 24

Alberta’s Provincial Drivers Hours of Service for School Buses What are the motor carrier’s and management’s responsibilities? Refuse to allow a driver to drive if: n Driver’s abilities are impaired (by alcohol, drugs, fatigue, health or unknown causes) and it’s unsafe for the driver to drive n Driving risks safety or health of public, driver or motor carrier employees n Driver is not complying with the Provincial Regulations n Note: for provincial carriers this is a “due diligence” responsibility only © Microsoft® June 2011 25

Alberta’s Provincial Drivers Hours of Service for School Buses Due Diligence Need to ask: What would a reasonable person do in the same situation to avoid harm to other persons or their property? n If a reasonable person would not let the driver drive, then the person must not request, require or allow the driver to drive n June 2011 © Microsoft® 26

Alberta’s Provincial Drivers Hours of Service for School Buses Section 3: Driver Activities June 2011 27

Alberta’s Provincial Drivers Hours of Service for School Buses What will I learn in this section? n Duty Status activities classified as: Driving time ¨ On-duty other than driving time ¨ Off-duty time other than time spent in a sleeper berth ¨ Off-duty time spent in a sleeper berth ¨ n How to use a logbook and time record © Microsoft® June 2011 28

Alberta’s Provincial Drivers Hours of Service for School Buses © Microsoft® What activities do commercial vehicle drivers perform in a day? n Pick up/drop off a load, drive, maintain vehicle, complete paperwork, eat, sleep n Every driver activity can be classified into one of four “duty status” categories June 2011 29

Alberta’s Provincial Drivers Hours of Service for School Buses What is a “duty status”? Four categories of duty status: n Off-duty time, other than time spent in a sleeper berth n Off-duty time spent in a sleeper berth n Driving time (on-duty time) n On-duty time, other than driving time n Note: there is not necessarily a direct relationship between duty status and a driver’s paid time June 2011 30

Alberta’s Provincial Drivers Hours of Service for School Buses “On-duty time” Begins when driver starts work or is required by a carrier to be available for work n Does not include time when driver is waiting to be assigned work (if driver is free to do other things) n Ends when driver stops work or is relieved of all responsibility by the carrier n June 2011 31

Alberta’s Provincial Drivers Hours of Service for School Buses “Off-duty time” n Any time other than on-duty time © Microsoft® June 2011 32

Alberta’s Provincial Drivers Hours of Service for School Buses Off-Duty Time, Other Than Time Spent in a Sleeper Berth Driver has the freedom to do whatever driver wants to do n Driver is relieved of all duty, responsibility and obligation for care and custody of vehicle, its accessories, and any passengers or cargo it may be carrying n Driver has freedom to leave vehicle to do something else n June 2011 33

Alberta’s Provincial Drivers Hours of Service for School Buses Off-Duty Time, Other Than in a Sleeper Berth Examples: n Meal break n Rest break n Sleep n Work performed for an organization other than a motor carrier n Vacation time n Days off (e. g. weekends) © Microsoft® June 2011 34

Alberta’s Provincial Drivers Hours of Service for School Buses Off-Duty Time Spent in a Sleeper Berth n n Driver is in sleeper berth area Sleeper berth is in the cab or passenger compartment of commercial vehicle There are specific dimensions and environmental requirements for sleeper berths Note: School buses do not have sleeper berths! June 2011 35

Alberta’s Provincial Drivers Hours of Service for School Buses Driving Time Driver operates or controls a commercial vehicle n Example: - Driving a school bus n June 2011 36

Alberta’s Provincial Drivers Hours of Service for School Buses On-Duty, Other Than Driving Time Driver performs other activities while on-duty n Inspecting, servicing, cleaning or repairing a commercial vehicle n Waiting to be dispatched (at a motor carrier or shipper facility or in the vehicle) n © Microsoft® June 2011 37

Alberta’s Provincial Drivers Hours of Service for School Buses On-Duty, Other Than Driving Time Traveling in a commercial vehicle as a co-driver n Traveling as a passenger in a commercial vehicle to a point where the driver will begin driving n Performing any other work for a motor carrier such as completing paperwork, teaching, coaching or attending training n June 2011 38

Alberta’s Provincial Drivers Hours of Service for School Buses What is a logbook and how is it used? Logbook is used to record driver’s duty status activities n Each page in a logbook records one day’s (24 hours) activities n Obtain logbooks from carriers or purchase them at truck stops, stationary stores or commercial printing companies n June 2011 39

Alberta’s Provincial Drivers Hours of Service for School Buses What is a logbook and how is it used? n Sample log June 2011 40

Alberta’s Provincial Drivers Hours of Service for School Buses The “grid” is shown here for training purposes n Daily grid June 2011 41

Alberta’s Provincial Drivers Hours of Service for School Buses Daily Grid Example Time Driver Activity Duty Status 8 hours Sleep Off-duty time other than time spent in a sleeper berth 1 hour Eat breakfast and drive to motor carrier Off-duty time other than time spent in a sleeper berth 1 hour Supervise loading of vehicle On-duty, other than driving time 4 hours Drive Driving time 1 hour Eat lunch Off-duty time other than time spent in a sleeper berth 4 hours Drive Driving time 1 hour Eat supper Off-duty time other than time spent in a sleeper berth 2 hours Drive Driving time 1 hour Supervise unloading of vehicle, maintain vehicle and complete paperwork On-duty, other than driving time 1 hour Relax and sleep Off-duty time other than time spent in a sleeper berth June 2011 42

Alberta’s Provincial Drivers Hours of Service for School Buses Daily Grid Example June 2011 43 © Microsoft®

Alberta’s Provincial Drivers Hours of Service for School Buses Section 4: Daily Limits June 2011 44

Alberta’s Provincial Drivers Hours of Service for School Buses What will I learn in this section? Definition of a workshift n Driving time limit n Off-duty time requirement n © Microsoft® June 2011 45

Alberta’s Provincial Drivers Hours of Service for School Buses What is a workshift? n Period of time between 2 periods of 8 consecutive hours off duty Core Rest Period ≥ 8 consecutive off-duty hours June 2011 © Microsoft® Workshift Core Rest Period ≥ 8 consecutive off-duty hours © Microsoft® 46

Alberta’s Provincial Drivers Hours of Service for School Buses How many hours can a driver drive in a workshift? n n Workshift Driving Time Limit Workshift On-Duty Time Limit © Microsoft® June 2011 47

Alberta’s Provincial Drivers Hours of Service for School Buses Workshift Driving Time Limit No driving after 13 hours of driving in a workshift n Driving periods may start and stop throughout day n Total Driving Time in a workshift ≤ 13 hours n STOP DRIVING AFTER 13 HOURS DRIVING June 2011 48

Alberta’s Provincial Drivers Hours of Service for School Buses Workshift Driving Time Limit June 2011 49

Alberta’s Provincial Drivers Hours of Service for School Buses Workshift Driving Time Limit Driving Time 8: 00 – 13: 00 14: 00 – 19: 00 20: 00 – 23: 00 Total June 2011 5 hours 3 hours 13 hours Total Driving Time ≤ 13 hours 50

Alberta’s Provincial Drivers Hours of Service for School Buses Workshift On-Duty Time Limit No driving after 15 hours On-Duty Time in a workshift n On-Duty Time = “Driving Time” + “On-Duty Time Other Than Driving” n Total On-Duty Time ≤ 15 hours n STOP DRIVING AFTER 15 HOURS ON-DUTY June 2011 51

Alberta’s Provincial Drivers Hours of Service for School Buses Workshift On-Duty Time Limit 15 June 2011 52

Alberta’s Provincial Drivers Hours of Service for School Buses Workshift On-Duty Time Limit On-Duty Time 8: 00 – 13: 00 14: 00 – 19: 00 20: 00 – 24: 00 Total June 2011 5 hours 4 hours 14 hours Total On-Duty Time ≤ 15 hours 53

Alberta’s Provincial Drivers Hours of Service for School Buses Time Breaks n A driver may continuously drive a vehicle: for a period of up to 4 consecutive hours of driving if, at the conclusion of driving for that period of time, the driver takes at least 10 consecutive minutes off duty or of non-driving time OR n for a period of up to 6 consecutive hours of driving if, at the conclusion of driving for that period of time, the driver takes at least 30 consecutive minutes off duty or of non-driving time n June 2011 54

Alberta’s Provincial Drivers Hours of Service for School Buses How many hours does a driver need to be off-duty? n Required Rest ¨ Must have 8 consecutive hours of off-duty time after 13 hours driving or 15 hours of onduty time before becoming eligible to drive a commercial vehicle again June 2011 55

Alberta’s Provincial Drivers Hours of Service for School Buses How many hours does a driver need to be off-duty? n Reduced Rest Provision ¨ A driver may, once in 7 days, reduce the required 8 hours rest to not less than 4 hours of rest if: n n n Before the reduced rest, the driver has not been on-duty for more than 15 hours and The reduced number of hours taken is added to the next consecutive 8 hours of rest that is at least 8 hours long (for a total of 12 consecutive hours off if the maximum 4 hours is taken off) Note: You cannot violate any of the other driving or on-duty limits! June 2011 56

Alberta’s Provincial Drivers Hours of Service for School Buses Off-Duty Requirement 8 June 2011 57

Alberta’s Provincial Drivers Hours of Service for School Buses Off-Duty Requirement Off-Duty Time 0: 00 – 8: 00 13: 00 – 14: 00 19: 00 – 20: 00 Total June 2011 8 hours 10 hours Total Off-Duty Time ≥ 8 hours 58

Alberta’s Provincial Drivers Hours of Service for School Buses Summary of Driving Limits and Off-Duty Requirement June 2011 59

Alberta’s Provincial Drivers Hours of Service for School Buses Summary of Driving Limits and Off-Duty Requirement (cont’d) No driving after 15 hours on-duty June 2011 60

Alberta’s Provincial Drivers Hours of Service for School Buses Summary of Driving Limits and Off-Duty Requirement (cont’d) 8 hours of consecutive off-duty time June 2011 61

Alberta’s Provincial Drivers Hours of Service for School Buses Summary of Workshift Limits n No driving after 13 hours driving n No driving after 15 hours on-duty n At least 8 consecutive hours off-duty before driver can drive again; and 10 consecutive minutes non-driving after 4 hours of continuous driving; or ¨ 30 consecutive minutes of non-driving after 6 hours of continuous driving. ¨ June 2011 62

Alberta’s Provincial Drivers Hours of Service for School Buses Section 5: Exemptions June 2011 63

Alberta’s Provincial Drivers Hours of Service for School Buses What will I learn in this section? Emergencies n Adverse driving conditions n Traveling as a passenger n June 2011 © Microsoft® 64

Alberta’s Provincial Drivers Hours of Service for School Buses © Microsoft® Situations when a driver is exempt from driving, on-duty or off-duty limits: n Emergencies n Adverse driving conditions n Driver traveling as a passenger June 2011 65

Alberta’s Provincial Drivers Hours of Service for School Buses What is an emergency? Sudden, urgent, unexpected situation that requires immediate action n Safety or security of the people or the vehicle are at risk n Does not include driver’s desire to get home, passenger demands, loading/ unloading delays or a shortage of drivers n June 2011 66

Alberta’s Provincial Drivers Hours of Service for School Buses What can a driver do in an emergency? Driving, on-duty and off-duty limits do not apply in an emergency n Drive to the first available safe location n Remove persons and load from emergency situation n Record emergency in “Remarks” section of daily log n June 2011 67

Alberta’s Provincial Drivers Hours of Service for School Buses What are adverse driving conditions? Snow, sleet, fog, or other adverse weather conditions, that were not known to a driver or a motor carrier immediately before driver began driving from last place of rest n Includes unusual road conditions n Does not include delays at railway crossings n © Microsoft® June 2011 68

Alberta’s Provincial Drivers Hours of Service for School Buses What can a driver do in adverse driving conditions? n n Increase driving and on-duty time by no more than 2 hours This provision only applies if the trip as originally planned could have been completed within the driving time and on-duty time limits as previously covered Daily Driving Daily On-Duty June 2011 Limit 13 hours + 2 hours 15 hours + 2 hours = 15 hours = 17 hours 69

Alberta’s Provincial Drivers Hours of Service for School Buses What can a driver do in adverse driving conditions? Driver must stop driving after 17 hours of total on-duty time in a workshift n Driver must stop after 15 hours of driving n Record adverse driving conditions in the “Remarks” section of daily log n June 2011 70

Alberta’s Provincial Drivers Hours of Service for School Buses Example June 2011 71

Alberta’s Provincial Drivers Hours of Service for School Buses When is a driver traveling as a passenger? At the request of the carrier by whom the driver is employed or otherwise engaged, traveling as a passenger to a work assignment when the driver has not been off duty for at least 8 consecutive hours immediately prior to departure. June 2011 72

Alberta’s Provincial Drivers Hours of Service for School Buses Section 6: Daily Logs June 2011 73

Alberta’s Provincial Drivers Hours of Service for School Buses What will I learn in this section? Daily log requirements n Possession of daily logs and documents n Production of daily logs n Distribution and keeping of daily logs n Tampering with daily logs n © Microsoft® June 2011 74

Alberta’s Provincial Drivers Hours of Service for School Buses © Microsoft® Commercial vehicle drivers must fill out a daily log each day that accounts for all of the driver’s on-duty and off-duty time for that day June 2011 75

Alberta’s Provincial Drivers Hours of Service for School Buses What is required in a daily log? At start of each day enter: n Date and start time n Driver name and signature n Unit number or licence plate n Initial odometer reading n Name and address of the carrier June 2011 © Microsoft® 76

Alberta’s Provincial Drivers Hours of Service for School Buses What is required in a daily log? During each day enter: n n n Hours for each duty status (recorded using a line on the graph grid and updated at the end of each change in duty status) Location of each change of duty status (municipality and province – e. g. “Red Deer, AB”) Location and amount (liters/gallons) of fuel obtained Updated each time duty status changes (not at end of day, not after 4 hours, etc. ) “Remarks” section – any extension to driving, on-duty or elapsed time (workshift) because of emergency or adverse driving conditions June 2011 77

Alberta’s Provincial Drivers Hours of Service for School Buses What is required in a daily log? At end of each day enter: n Total hours for each duty status and total hours for the day n Final odometer reading n Total distance driven © Microsoft® June 2011 78

Alberta’s Provincial Drivers Hours of Service for School Buses What are the rules regarding the possession of daily logs? Driver must possess the following before starting to drive: n Copy of the daily logs for preceding 2 days n Daily log for current day, completed up to time when last change of duty status occurred n Any supporting documents or relevant records that driver receives during the current trip (e. g. receipts for meals, fuel, or repairs; bills of lading; violation tickets and roadside inspection documents) June 2011 79

Alberta’s Provincial Drivers Hours of Service for School Buses What are the rules regarding the distribution and keeping of daily logs? n n n Within 20 calendar days after completing each daily log, driver must forward the original daily log and supporting documents to home terminal Carrier to keep logs and supporting documents for 6 months Driver to keep copy of each log for 6 months © Microsoft® June 2011 80

Alberta’s Provincial Drivers Hours of Service for School Buses What are the rules regarding the tampering with daily logs? Daily log tampering violations: n Driver keeps more than one daily log for any day n Driver records inaccurate information in daily log (handwritten or electronic device) n Driver falsifies, mutilates or defaces daily log or supporting documents n Officer can take enforcement action for any of these types of violations June 2011 81

Alberta’s Provincial Drivers Hours of Service for School Buses Section 7: Radius Exemption – 160 Kilometer Radius June 2011 82

Alberta’s Provincial Drivers Hours of Service for School Buses What will I learn in this section? Application of daily log record exemption n Record of duty status n Documentation requirements for drivers utilizing this exemption n June 2011 © Microsoft® 83

Alberta’s Provincial Drivers Hours of Service for School Buses © Microsoft® Some drivers may qualify for a daily log exemption n What criteria must a driver meet to qualify for a daily log exemption? n What is a record of duty status? n What documentation does an exempt driver need to possess? June 2011 84

Alberta’s Provincial Drivers Hours of Service for School Buses What criteria must a driver meet to qualify for a daily log exemption? n n n The driver does not operate beyond a radius of 160 km from the home terminal of that driver The driver returns to the home terminal and is released from work within 15 hours from the commencement of the driver’s work shift The carrier that employs the driver maintains and retains for 6 months accurate time records showing the time the driver reports to start their work shift and the time that the driver is released from work. June 2011 85

Alberta’s Provincial Drivers Hours of Service for School Buses What criteria must a driver meet to qualify for a daily log exemption? n n n A “home terminal” is defined as where “the driver normally reports for work” and can include a person’s home, carrier’s shop, etc. as authorized by the carrier A driver’s “start” time is the time at which off duty ends and ANY work for the motor carrier begins such as trip inspection, paper work, cleaning the vehicle, etc. Similarly, the “end” time is when on-duty stops and NO further work is done for the motor carrier June 2011 86

Alberta’s Provincial Drivers Hours of Service for School Buses What criteria must a driver meet to qualify for a daily log exemption? The exemption from having to keep a logbook does not exempt a driver from being in compliance with the remainder of the Hours of Service Regulations n The exception applies only to the requirement of maintaining a logbook n June 2011 87

Alberta’s Provincial Drivers Hours of Service for School Buses What is a record of duty status? Motor carrier must maintain a record of duty status that includes: n Driver’s name and date n Driver’s workshift start and end times © Microsoft® June 2011 88

Alberta’s Provincial Drivers Hours of Service for School Buses What documentation does a driver need to possess when using this exemption? n n Any supporting documents or relevant records that the driver receives during the current trip (e. g. receipts for meals, fuel, or repairs; bills of lading; tickets and inspection documents) Driver must be able to explain to the Officer why the driver qualifies for daily log exemption (e. g. within radius, within hour limit and will return to home terminal) June 2011 89

Alberta’s Provincial Drivers Hours of Service for School Buses What does a driver need to do when the driver exceeds the 160 kilometer radius or works through the night? n n Fill out daily log for day(s) the driver does not qualify for the exemption Record the hours worked for each of the previous 7 days into the Remarks section of the log sheet (a table may already be available on the log or time record for this purpose) June 2011 90

Alberta’s Provincial Drivers Hours of Service for School Buses Section 8: Time Records June 2011 91

Alberta’s Provincial Drivers Hours of Service for School Buses What will I learn in this section? How to complete Daily Time Records n How to complete Daily Log Sheets n © Microsoft® June 2011 92

Alberta’s Provincial Drivers Hours of Service for School Buses June 2011 93

Alberta’s Provincial Drivers Hours of Service for School Buses June 2011 94

Alberta’s Provincial Drivers Hours of Service for School Buses Section 9: Responsibilities June 2011 95

Alberta’s Provincial Drivers Hours of Service for School Buses What will I learn in this module? Driver’s responsibilities n Motor carrier’s responsibilities n © Microsoft® June 2011 96

Alberta’s Provincial Drivers Hours of Service for School Buses © Microsoft® Motor carriers and government Investigators may monitor driver compliance with the Regulations using internal auditing procedures n What are the driver’s responsibilities? n What are the carrier’s responsibilities? June 2011 97

Alberta’s Provincial Drivers Hours of Service for School Buses What are the driver’s responsibilities? n n Complete accurate daily logs and time records, as applicable Forward originals to carrier within 20 days ¨ n n If driver is employed by 2 or more carriers, the driver is required to provide each carrier with copy of all logs Keep logs for previous 2 days on the bus with them (if used) or a record showing the total onduty time for each of the previous 7 days (if using time records) Keep copies of daily logs at their residence for a period of at least 6 months June 2011 98

Alberta’s Provincial Drivers Hours of Service for School Buses What are the motor carrier’s responsibilities? n n Distribute and keep daily logs and time records Prevent tampering with daily logs and time records Produce daily logs and supporting documents for inspection Note: to meet due diligence expectations, carriers are urged to monitor the compliance of their drivers and take action(s) as needed June 2011 99

Alberta’s Provincial Drivers Hours of Service for School Buses Distribute and Keep Daily Logs n n Carrier must retain daily logs/time records and supporting documents at its principal place of business after receiving them from driver (unless a divided record authority permit has been obtained from Alberta Transportation) Any logs and time records along with supporting documentation (as defined earlier) that are produced/collected for each calendar day must be kept in chronological order for each driver for a minimum of 6 months June 2011 100

Alberta’s Provincial Drivers Hours of Service for School Buses Prevent Daily Log Tampering No one may alter a daily log, electronic log, time record or scanned document n If Safety Officer finds an error on a daily log and wants to “correct” a log, they must copy log and edit the copy n No one may alter or destroy an original record because it is a legal document n June 2011 101

Alberta’s Provincial Drivers Hours of Service for School Buses Produce Daily Logs and Supporting Documents for Inspection Motor carrier must make available for inspection: n Daily logs, supporting documents and other relevant records © Microsoft® June 2011 102

Alberta’s Provincial Drivers Hours of Service for School Buses Section 10: Enforcement June 2011 103

Alberta’s Provincial Drivers Hours of Service for School Buses What will I learn in this section? n Options for enforcement action © Microsoft® June 2011 104

Alberta’s Provincial Drivers Hours of Service for School Buses © Microsoft® If a driver violates maximum allowable driving times or minimum required off-duty times, driver can be subject to enforcement action. n What may happen if a driver is not in compliance? June 2011 105

Alberta’s Provincial Drivers Hours of Service for School Buses Violation n Driver exceeds driving time limits ¨ Driver may not drive until after the number of hours needed to return the driver to compliance n Driver fails to meet off-duty time requirement ¨ June 2011 Driver may not drive until after the number of hours needed to return the driver to compliance (e. g. complete 8 consecutive hours off duty) 106

Alberta’s Provincial Drivers Hours of Service for School Buses Violation n Driver is unable or refuses to produce his/her daily logbook (if not using radius exemption) ¨ Driver may not drive until after required documentation is produced © Microsoft® June 2011 107

Alberta’s Provincial Drivers Hours of Service for School Buses Violation n Evidence that driver completed more than one daily log, entered inaccurate information in the daily log or falsified information in the daily log ¨ June 2011 Driver may not drive until after required documentation is produced 108

Alberta’s Provincial Drivers Hours of Service for School Buses Violation n Driver mutilates or defaces daily log or supporting document in such a way that the Officer cannot determine whether the driver has followed the driving time and off -duty requirements ¨ Driver may not drive until after required documentation is produced © Microsoft® June 2011 109

Alberta’s Provincial Drivers Hours of Service for School Buses What enforcement options are available to Officer? Issue a verbal warning to driver explaining violation(s) n Issue a written warning to driver outlining violation(s) n Issue ticket(s) to driver formally charging the driver with the violation(s) (standard penalty is $345 per violation) n June 2011 110

Alberta’s Provincial Drivers Hours of Service for School Buses QUESTIONS? June 2011 111