Air Force Security Assistance and Cooperation Directorate Air

Air Force Security Assistance and Cooperation Directorate Air Force Supply Discrepancy Report (SDR) “Email Notifications” AFSAC SDR Office AFLCMC/WFALB September 2018 Air. Force. FMS. SDR. Automation@us. af. mil AFLCMC … Providing the Warfighter’s Edge This briefing/presentation/document is for Information Only. No USG commitment to sell, loan, lease, co-develop or co-produce defense articles or provide defense articles is implied or intended.

E-Mail Notifications to Countries Features • Customer receives email notifications/follow-ups – SDR receipt acknowledgements – SDR decisions • Requests for additional information (Follow-ups at 15, 30 & 45 days) • Requests for materiel return (Follow-ups at 60, 120 & 180 days) • Notification of SDR Closure (SDR approval/denial decision) • Email notifications go to SDR Submitter – If email address is not on SDR Submission, ILCO passes to country email address on ILCO Country distribution table • Table can include Up to 9 email addresses • FLOs, In-Country POCs, & Command Country Managers – To verify country recipients of SDR emails, or update email addresses, send request to Air. Force. FMS. SDR. Automation@us. af. mil • STARR/PC customers receive status updates when progression code changes 2

Receipt Acknowledgement of Supply Discrepancy Report (SDR) Receipt acknowledgement is sent via e-mail to “SDR Submitter plus all country email addresses on file” when SDR successfully processes into SDR-A system.

SDR Closure Notifications General Guidelines • SDR reply available for country review/action. . . – If supplier requires additional info • SDR Status 99, Interim Adjustment Reply Code EI, Reply Response Code = 104 • Input correction into Submission Wizard within 45 days with additional info in remarks or attached – If supplier provides disposition instructions to return materiel • SDR status CA, Adjustment Reply Code BB, Reply Response Code = 105/106 • Use DD Form 1348 -1 A to return materiel within 180 days—credit pending receipt of materiel by USG – If supplier provides disposition instructions to return exhibit • SDR status 99, Interim Adjustment Reply Code BX, Reply Response Code = 107/108 • Use DD Form 1348 -1 A to return materiel within 180 days—Supplier will provide SDR decision after materiel has been evaluated • Expediting exhibit returns (no longer than 90 days) when possible • If SDR denied (SDR status CD), customer has 45 days (90 days when materiel return involved) to resubmit or contest (With JUSTIFICATION) 4

Notification of Supply Discrepancy Report Completion SDR Closure Response Codes SDR Closure Remarks Notification of SDR Completion is sent via e-mail to “SDR Submitter and all country email addresses on file” when SDR reply closes the SDR. Allow two billing cycles for financial adjustments to show on DFAS bill. 5

SDR Closure Notification Requests Additional Information • If Source of Supply requests additional information: – Country receives a closure reply with a 104 response code – Country must respond within 45 days from SDR Reply date – SDR-A sends follow-up reminders at 15 and 30 days • To respond. . . – Submit a ‘Correction’ via the SDR Submission Wizard – Include additional information requested by Source of Supply in the ‘Correction’ by inputting remarks and/or attachments • If a ‘Corrected SDR’ is NOT received within 45 days, SDR will auto-complete (denied for country non-response) 6

Follow Up #1 (or #2) Awaiting Additional Information Suspense Date to Input Correction Customer has 45 calendar days to provide additional information/documentation. -- 1 st follow-up email generates at 15 calendar days -- 2 nd follow-up email generates at 30 calendar days 7

Final Notice—Failure to Provide Additional Information SDR is closed automatically when 45 calendar days have passed without receiving additional information. 8

SDR Closure Notification Materiel and Exhibit Returns • Customer must return discrepant materiel/exhibit within 180 days of receiving the SDR Reply – SDR will auto-complete (denied for country non-response) after 180 days if ILCO does not receive proof of return documents – Country must send notification/proof of return via email to Air. Force. FMS. SDR. Automation@us. af. mil – SDR-A sends follow-ups at 60 and 120 days • For exhibit returns, ILCO recommends expediting returns – PROS returns must reach vendor w/in accepted warranty terms specified in requisition – NOTE: Warranty timelines override 1 year SDR timeline – Exhibit return delays may = expired warranties & SDR denials 9

Follow Up #1 Awaiting Materiel Return Suspense Date to provide Proof of Materiel Return documentation to SDR Office. Customer has 180 calendar days to return materiel -- 1 st follow-up email generates at 60 calendar days -- 2 nd follow-up email generates at 120 calendar days

Follow Up #2 Awaiting Materiel Return Suspense Date to provide Proof of Materiel Return documentation to SDR Office. Customer has 180 calendar days to return materiel -- 1 st follow-up email generates at 60 calendar days -- 2 nd follow-up email generates at 120 calendar days

Final Notice—Awaiting Materiel Return —SDR Completed Suspense Date to provide Proof of Materiel Return documentation to SDR Office has expired. SDR completes automatically when 210 calendar days pass with no materiel return notification from country.

SDR Email Notifications Summary Email questions about SDR Email Notifications to: Air. Force. FMS. SDR. Automation@us. af. mil Air Force Security and Cooperation Directorate (AFSAC) Delivering Airpower Capability To Our Partner Nations … Since 1978! Priorities: Ø Take care of people Ø Deliver capability Ø Meet commitments Ø Maintain strong partnerships Ø Improve