Air Education and Training Command Time Management MSgt

Air Education and Training Command Time Management MSgt Pablo Morales HQ AETC/LG-EM 05 Sep 2002 Integrity - Service - Excellence

TIME MANAGEMENT TEAM RANDOLPH NCO ORIENTATION COURSE

OVERVIEW u u u DEFINITION TIME WASTERS TIME MANAGEMENT TOOLS USING DELEGATION VIDEO, “PARETO’S PRINCIPLE” TEAM RANDOLPH NCO ORIENTATION COURSE

DEFINITION: • “The effective use of techniques and tools to fully maximize professional and personal time in the accomplishment of established goals” TEAM RANDOLPH NCO ORIENTATION COURSE

TIME WASTERS • INTERNAL WASTERS – – – Procrastination Coffee breaks Lack of priorities Socializing Open-Door Policies TEAM RANDOLPH NCO ORIENTATION COURSE

TIME WASTERS • INTERNAL WASTERS – – – – Misplaced items Poor organization Lack of self-discipline Poor filing techniques Telephone interruptions Poor communications Inability to say “NO” TEAM RANDOLPH NCO ORIENTATION COURSE

TIME MANAGEMENT TOOLS • • SETTING GOALS PRIORITIZING PLANNING ORGANIZING TEAM RANDOLPH NCO ORIENTATION COURSE

TIME MANAGEMENT TOOLS • SETTING GOALS – – – IDENTIFY AREAS OF CONCERN SOLICIT (UP & DOWN) FEEDBACK WRITE YOUR GOALS DOWN • • • TARGET DATE OF COMPLETION DESIRED OUTCOME SPECIFIC AND MEASURABLE TEAM RANDOLPH NCO ORIENTATION COURSE

TIME MANAGEMENT TOOLS • PRIORITIZE YOUR GOALS – – DEFINE IMMEDIATE/URGENT GOALS DEFINE LONG TERM GOALS DEFINE NICE TO HAVE GOALS WRITE IT DOWN TODAY • • BE REALISTIC WITH TARGET DATES IDENTIFY POTENTIAL ROAD BLOCKS TEAM RANDOLPH NCO ORIENTATION COURSE

TIME MANAGEMENT TOOLS • PLAN GOAL ACCOMPLISHMENT – – UTILIZE THE TEAM APPROACH SOLICIT FEEDBACK • • • – – QUESTIONNAIRES DISCUSSION THIRD PARTY DISINTERESTED REVIEW BREAK IT DOWN INTO BITE SIZE CHUNKS PLAN TO MEASURE THE RESULTS TEAM RANDOLPH NCO ORIENTATION COURSE

TIME MANAGEMENT TOOLS • ORGANIZE FOR SUCCESS – ARRANGE GOALS • • – DAILY GOALS WEEKLY GOALS MONTHLY GOALS SEMI/ANNUAL ECT. PROGRAM INTERRUPTION TIME (EXPECT IT!) TEAM RANDOLPH NCO ORIENTATION COURSE

TIME MANAGEMENT TOOLS • INBOXES – – – REVIEW ALL PENDING WORK ITEMS PRIORITIZE “TO DO LIST” REVIEW TEAM RANDOLPH NCO ORIENTATION COURSE

DELEGATION • SELECT THE CORRECT PERSON(S) – – • • • USE TEAMS WHERE POSSIBLE ESTABLISH TEAM LEADER RESPONSIBILITY VS. AUTHORITY TASKS EQUAL EXPERIENCE LEVEL ESTABLISH DEADLINES GIVE CLEAR INSTRUCTIONS FOLLOW-UP/FEEDBACK TEAM RANDOLPH NCO ORIENTATION COURSE

PARETO’S PRINCIPLE • Eighty percent of the results or value are achieved through/by twenty percent of the activities/people. – – 80% of sales are made by 20% of salesmen 80% of absenteeism results from 20% of employees 80% of sick leave is taken by 20% of workers 80% of group discussion is presented by 20% TEAM RANDOLPH NCO ORIENTATION COURSE

PARETO’S PRINCIPLE • Eliminate the “Trivial Many” 80% and focus on the “Vital Few” 20% • Review your activities and determine which are the “Vital Few” that will provide the maximum value towards accomplishing our most desired goals. TEAM RANDOLPH NCO ORIENTATION COURSE

BALANCE? • • • -Balance is something you can achieve -Allow others to share the load -Let go of unrealistic goals and priorities -Act on your goals/priorities -No is a word you can learn to say -Communicate effectively to strengthen relationships • -Expect and plan for the unexpected TEAM RANDOLPH NCO ORIENTATION COURSE

Conclusion Time Management begins and ends with the individual’s efforts to plan, organize and control the valuable asset of time. TEAM RANDOLPH NCO ORIENTATION COURSE

Questions? TEAM RANDOLPH NCO ORIENTATION COURSE