AGS RSVP Weekly Meeting 17 Mar 2005 Agenda

AGS RSVP Weekly Meeting 17 Mar 2005 Agenda – Project Office - Guidance etc. . (Pile) – Master RLS discussion (Pendzick) – Cost Book Status (should be complete!) – ACCESS Data Base, WBS dictionary, Excel, etc status – (Sappo) – Status Reports – (Brown, Pendzick, Pearson, Phillips) • Schedule and Cost (frozen 21 March!!) • WBS Dictionary • Cost Books – TDR status (Makdisi, Brown, Lazarus, Meng, Williams) Useful Links: • RSVP Project: http: //rsvp. bnl. gov • C-AD AGS Project: Office http: //www. c-ad. bnl. gov/esfd/RSVP_AGS_WBS. htm AGS RSVP Weekly Meeting P. Pile 17 Mar 2005

Preliminary Baseline Review 6 -8 April 2005 Review Committee Members E. Temple, Chair, FNAL G. Bock, FNAL P. Brindza, JLAB G. Brooijmans, Columbia University T. Elioff, SLAC H. E. Fisk, FNAL W. Freeman, FNAL C. Gagliardi, Texas A&M University N. Hadley, University of Maryland D. Hoffer, FNAL J. Huston, Michigan State University I. Kourbanis, FNAL C. Prescott, SLAC M. Rijssenbeek, SUNY Stony Brook A. Skuja, University of Maryland R. York, Michigan State University AGS RSVP Weekly Meeting P. Pile 17 Mar 2005

Preliminary Baseline Review – Charge (1/3) The purpose of the Preliminary Baseline Review of the Rare Symmetry Violating Processes (RSVP) project is to evaluate the scientific goals, technical approaches, scope, cost, schedule, and management structure presented by the RSVP team. The RSVP project plan will be presented in August 2005 to the National Science Board (NSB) for their consideration of a construction start for the RSVP MREFC project. In preparation for the presentation to the NSB, the National Science Foundation will conduct a comprehensive Baseline Review of the RSVP project on 20 -22 April 2005. The Preliminary Baseline Review, conducted by the RSVP Project Office, is being convened in order to identify weaknesses or inadequacies in the RSVP baselines in the hope that they may be corrected or otherwise addressed in time for the NSF review. RSVP is a technically aggressive program of experiments that will run using high-intensity beams from the Brookhaven National Laboratory AGS accelerator. The AGS is used primarily as an injector for the RHIC heavy-ion collider, but it is needed for this purpose only several hours per day. Much of its capacity is therefore in principle available for other experiments such as RSVP consists of two experiments called KOPIO and MECO. The WBS structure has been broken into five components: [1] The KOPIO detector, [2] The MECO detector, apart from the large superconducting magnets of MECO, [3] The MECO superconducting magnets, [4] The AGS Upgrades for RSVP, [5] The RSVP Project Office. The separation of the MECO detector from the MECO superconducting magnets is mandated because these three large state-of-the-art magnets dwarf all other components of RSVP and are major critical path components, and so require special attention. The AGS Upgrades for RSVP consist of items specifically designed for RSVP, such as the actual beam lines for the two detectors, plus AGS infrastructure items which are thought to be AGS RSVP Weekly Meeting necessary to ensure a safe and reliable high-intensity AGS running environment for both RHIC P. Pile injection and the RSVP experiments. 17 Mar 2005

Preliminary Baseline Review – Charge (2/3) Because of the short time between this review and the NSF Baseline Review, it is unlikely that a written report will be required from this review. The conclusions of the review are to be communicated to the RSVP Project Office and the experimenters in the closeout session on Friday, 8 April 2005. Such conclusions may include analysis of the current status, recommendations of any kind to the presenters and/or the Project Office and, most importantly, action items that the committee believes should be immediately addressed in order to prepare for the NSF review. AGS RSVP Weekly Meeting P. Pile 17 Mar 2005

Preliminary Baseline Review – Charge (3/3) In assessing project readiness, the Committee should address the following specific items for each of the project elements: 1. 2. Technical/Scope: Does the proposed design and associated implementation approach satisfy the performance requirements? Is the project scope appropriate in order to realize the scientific goals? Cost Estimates: Is the cost estimate consistent with the plan to deliver the technical scope with the stated performance? Is the contingency adequate for the risk? 3. Schedule: Is the proposed schedule reasonable and appropriate in view of the technical tasks and proposed funding profiles? Has the critical path been identified? 4. Resources: Is the proposed estimated resource allocation adequate to meet the goals of the project? Are the manpower needs well understood, and is the ramp up of these resources realistic? Is there an appropriate mix of expertise represented in the proposed manpower profiles? 5. Operations: Is the plan for operating the experiments reasonable? Are the costs well understood and characterized? 6. Management: Is the proposed management structure and process adequate to deliver the proposed technical scope within specifications, budget, and schedule? Are there sufficient resources allocated to management to allow it to function effectively? 7. Risks and Mitigation Strategies: Have the risks for the cost, schedule and scope been P. Pile identified? Are there adequate mitigation strategies for these risks? 17 Mar 2005 AGS RSVP Weekly Meeting

Rare Symmetry Violating Processes Preliminary Baseline Review Brookhaven National Laboratory 6 -8 April DRAFT AGENDA Wednesday 6 April 2005 08: 30 – 09: 30 Executive Session 09: 30 – 15: 15 Plenary Session – Overview Presentations* (see appended guidance) 09: 30 – 09: 45 Introduction (Willis) 09: 45 – 10: 30 Overview of RSVP Project (Kotcher) 10: 30 – 10: 45 Break 10: 45 – 11: 05 KOPIO Scientific Overview & Experimental Approach (TBD) 11: 05 – 11: 30 KOPIO Project (Marx) 11: 30 – 11: 50 MECO Scientific Overview & Experimental Approach (Molzon) 11: 50 – 12: 15 MECO Project (Hebert) 12: 15 – 13: 15 Lunch (Executive Session Working Lunch) AGS RSVP Weekly Meeting P. Pile 17 Mar 2005

Preliminary Baseline Review – Agenda (cont’) Wednesday 6 April 2005 13: 15 – 14: 30 MECO Magnet (Smith) 14: 30 – 15: 15 AGS (Pile) 15: 15 – 15: 30 BREAK 15: 30 – 17: 30 Breakout Session A** (see appended guidanc KOPIO MECO Detectors MECO Magnet AGS – Construction & Operations Management 17: 30 – 18: 30 Executive Session 18: 30 – Adjourn 18: 35 – Drinks at Berkner Hall AGS RSVP Weekly Meeting 19: 00 – Dinner at Berkner Hall P. Pile 17 Mar 2005

Preliminary Baseline Review – Agenda (cont’) Thursday, 7 April 2005 08: 30 – 09: 00 Executive Session 09: 00 – 12: 00 Breakout Sessions B** (see appended guidance) KOPIO MECO Detectors MECO Magnet AGS – Construction & Operations Management 12: 00 – 13: 00 Lunch (Executive Session Working Lunch) 13: 00 – 16: 00 Breakout Sessions C** (see appended guidance) KOPIO MECO Detectors MECO Magnet AGS – Construction & Operations Management Projects provided with questions from Committee, if any AGS RSVP Weekly Meeting 16: 00 – 17: 30 Executive Session P. Pile 17 Mar 2005

Preliminary Baseline Review – Agenda (cont’) Friday, 8 April 2005 Friday 8 April 2005 08: 30 – 09: 30 Response from Projects to questions from Committee, if any 09: 30 – 11: 30 Executive Session 11: 30 – 12: 30 Lunch (Executive Session Working Lunch) 12: 30 Closeout 14: 00 Adjourn AGS RSVP Weekly Meeting P. Pile 17 Mar 2005

WBS 1. 4 Cost-Cutting Exercise, as of 17 Mar AGS RSVP Weekly Meeting P. Pile 17 Mar 2005

WBS 1. 4 Cost, as of 10 Mar AGS RSVP Weekly Meeting P. Pile 17 Mar 2005

WBS 1. 4 Cost, as of 17 Mar (estimated cont and indirect) AGS RSVP Weekly Meeting P. Pile 17 Mar 2005

WBS 1. 4 Cost, as of 17 Mar (all from Project) AGS RSVP Weekly Meeting P. Pile 17 Mar 2005

10 March 05 ~30 FTE Level AGS RSVP Weekly Meeting P. Pile 17 Mar 2005

17 March 05 ~30 FTE Level AGS RSVP Weekly Meeting P. Pile 17 Mar 2005

10 March 05 ~10 FTE Level AGS RSVP Weekly Meeting P. Pile 17 Mar 2005

17 March 05 ~10 FTE Level AGS RSVP Weekly Meeting P. Pile 17 Mar 2005

10 March 05 ~10 FTE Level AGS RSVP Weekly Meeting P. Pile 17 Mar 2005

17 March 05 ~10 FTE Level AGS RSVP Weekly Meeting P. Pile 17 Mar 2005

10 March 05 ~10 FTE Level AGS RSVP Weekly Meeting P. Pile 17 Mar 2005

17 March 05 ~10 FTE Level AGS RSVP Weekly Meeting P. Pile 17 Mar 2005

10 March 05 AGS RSVP Weekly Meeting P. Pile 17 Mar 2005

17 March 05 AGS RSVP Weekly Meeting P. Pile 17 Mar 2005

How we get to base line in April 9 March (Wed) ~1 week ago! • Cost Books assembled and ready for review – AGS/Booster (Brown) • • – – Mechanical (Mahler) - Copied Electrical (Lambiase) - Copied MECO AGS Modifications (Brown) K 0 PI 0 AGS Modifications (Brown) Switchyard (Pendzick) - Copied K 0 PI 0 (Pearson) - Copied MECO (Phillips) Common to all WBS elements • Controls (Barton) - Copied • Security (Williams) • Instrumentation (Gassner) - Copied • Get cost books to Pam for copying, all changes thereafter must also be included in Pam’s copy AGS RSVP Weekly Meeting P. Pile 17 Mar 2005

How we get to base line in April Get your draft input to Yousef NOW 16 Mar (Wed) – YESTERDAY! • Draft TDR subsystem input due (Makdisi, editor) - (Word or simple text) – – – Introduction and AGS Project Office (Pile) AGS/Booster and Switchyard (Brown) K 0 PI 0 (Lazarus) MECO (Brown – beam line/Meng all else) Security System – Williams Controls, generic specs – Barton (NEW REQUEST - Today!) 23 Mar (Wed) • Draft PMP – (Pile) AGS RSVP Weekly Meeting P. Pile 17 Mar 2005

How we get to base line in April RSVP Project Office Guidelines 21 -25 Mar – All Estimates Frozen (21 April) – ACCESS Data Base ready for use (25 April – was 21 April) – Prepare material for the review 28 -31 Mar – Prepare talks/Practice talks for preparatory review 1 Apr (Fri) – all talks posted to the Web 6 -8 April – Preparatory Review 20 -22 April – NSF Review AGS RSVP Weekly Meeting P. Pile 17 Mar 2005

Misc • RSVP Project Office Account Number: until further notice use: Account #08144 AGS RSVP Weekly Meeting P. Pile 17 Mar 2005

Supplemental/Archive AGS RSVP Weekly Meeting P. Pile 17 Mar 2005

Base Line Review Dates 20 -22 Apr (Wed-Fri) at BNL, NSF Baseline Review Organized by M. Turner, NSF Assistant Director for Mathematical and Physical Sciences Details to be determined AGS RSVP Weekly Meeting P. Pile 17 Mar 2005

Present NSF Guidance (from FY 2006 Presidential Budget Request) construction preops/ops AGS RSVP Weekly Meeting P. Pile 17 Mar 2005

RSVP Project Office – Present Guidance (no change from last week) All projects have been asked to design to cost, according to the following guidelines (burdened FY 05$): • • • KOPIO - 55 M MECO magnet - 56 M MECO - 24 M AGS - 40 M Project Office - 20 M • These numbers include contingency, which should be constructed according to the Lockheed guidelines as posted on the RSVP web site. • The Project Office will make any needed adjustments in the overall contingency. • The RSVP Project Office is assembling an April Baseline Review. – The usual backup material - cost books, C/TDR's, etc. - will be needed to review. – Project costs will have to be reported in escalated dollars AGS RSVP Weekly Meeting P. Pile 17 Mar 2005