Aggie Mart Electronic Procurement System New Mexico State

Aggie. Mart Electronic Procurement System New Mexico State University

Why Aggie. Mart? • Know our “spend” – What are we buying, and from whom? – Leverage our buying power! • Simplify purchasing processes – Most frequently used vendors have catalogs in the system – Fewer levels of approval for quicker turnaround – Always know what’s going on with your purchases • Transforming NMSU initiative

Routing • Requisition submission to PO creation – from mandatory 6+ steps to potentially as few as 3

Roles • Shopper – Creates shopping cart; cannot complete purchase – All faculty, staff, students can be shoppers • Purchaser – Creates shopping cart or reviews cart from shopper and generates requisition – Has purchasing authority up to $1000 • Approver – Designated department approver; a department may have multiple approvers – Can also be a purchaser

Transaction Types • Purchase of goods or services – Catalog vendors • Payment method will be handled centrally • Orders automatically sent electronically – Non-catalog vendors • PO will be created by Aggie. Mart • Order will be sent from the system via vendor-selected method (fax or email) • Direct Pay for goods or services • Other check requests occur outside of Aggie. Mart

Demo

Help! Additional Documentation and video tutorials: asc. nmsu. edu/aggiemart Aggie Service Center: • Email: asc@nmsu. edu • Phone: (575) 646 -2000 New Mexico State University