AGANANG MUNICIPALITY 2009 2010 ORGANISATIONAL STRUCTURE 200910 Draft

AGANANG MUNICIPALITY 2009– 2010 ORGANISATIONAL STRUCTURE 2009/10 Draft 1

Council Office of the Speaker Office of the Mayor Office of Chief Whip Municipal Manager 2009/10 Draft 2

Management Municipal Manager’s Office Municipal Manager: Filled Department: Manager Economic Dev. & Planning Filled 2009/10 Department: Manager: Technical services Filled Department: Manager Corporate Services (Vacant Replacement) Draft Department Budget and Treasury Office Chief financial Officer: Filled Department Manager: Community Services (Vacant 9/10) 3

Municipal Manager’s Office Municipal Manager Filled Chief Internal Auditor Filled Secretary Filled Snr Internal Auditor Risk Base Audit Vac 09/10 Snr Internal Auditor: Performance Based Vac 11/12. Internal Auditor Vac 10/11 Intern Vac 09/10 Manager: Municipal Manager’s Office (Filled) Snr: IDP Officer Filled Snr Communications Officer Filled IDP Officer (Vacant) 09/10 – Customer Care Officer (Vacant)09/10 Marketing Officer (Vacant) 09/10 2009/10 Manager: Mayor ‘s office Snr Public Partp Officer Vacant (10/11) Snr Risk & Security (Vacant) 08/09 Media Liaison Officer (Filled) Intern Vac 09/10 Public Participation Officerx 2 1 x (Filled), 1 x Vac 09/10 Coordinator Chief Whip’s Office filled Secretary: Mayor Vacant Replacement Youth Desk: Coordinator (vac 08/09) Driver Mayor Filled Gender & PWD Desk Coordinator (Filled) Committee Officer Filled Committee Clerk X 2 Filled Draft 4

Office of the Mayor Driver Filled Secretary Vacant Manager: Mayor’s Office Filled Co-ordinator: Women and PWD Desk Filled 2009/10 Co-coordinator: Youth Desk (Vacant) 07/08 Draft 5

Office of the Speaker Secretary Filled Snr Public Participation Officer Vacant 2010/11 Public Participation Officer x 2 x 1 Filled, x 1 Vac 09/10 Committee Officer Filled Committee Clerk X 2 Filled X 18 Learners 2009/10 Draft 6

Chief Whip’s Office Chief Whip Coordinator: Chief Whip’s Office (Filled) 2009/10 Draft 7

Economic Development and Planning Manager: Economic Dev & Planning Filled Secretary: Filled Snr Land-Use Officer (Vacant) 09/10 Snr LED Officer Filled LED Officer: Cooperatives & SMMEs Replacement 2009/10 LED: Agriculture (Vacant) 09/10 Town Planner Filled Buildings inspector (Vacant) 09/10 Draft Planner: Environmental Filled Planner: Site Demarcations (Vacant) 09/10 Site Administration Clerk (Vacant) 09/10 8

TECHNICAL SERVICES Manager: Technical Services Filled Secretary Filled Manager PMU Vacant (Vacant 9/10) Data Capturer Vacant Snr Technician: W&S Filled Snr Technician: R&S Filled Technician: R &S Filled Technician: W & S Vacant 09/10 Maintenance& Operations Officer (Vacant) 08/09 Jnr Technician Vacant 09/10 Mechanic (Vacant) 08/09 Water: Maintenance & Operations Unit FBS Officer Filled FBS Clerk: W & E (Filled) Plant Operators X 4 x 1 appointed x 1 Filling (08/9) Works X 4 2009/10 Draft 9

Corporate Services Manager: Corporate Services Vacant replacement Deputy Manager: Corporate Services Filled Secretary Vacant Replace Work Study Officer Vacant (09/10) Snr HR Officer (Filled) Snr PMS Officer (Vacant) 09/10 Snr L R Officer Personnel Officer Filled Training Officer Vacant 09/10 Snr Admin Officer (Vacant) 08/09 Register Officer Filled IT Technician Filled Receptionist Filled Snr Legal Officer (Vacant) 08/09 Auxiliary Officer (Vacant)09/10 Library Assistant Filled Registry Clerk Filled Messenger/Driver Filled 1 x (Vacant) X 08/09 Registry Clerk Filled Handy Man Filled 2009/10 General Ass X 14 8 x Filled 6 x Vacant (09/10) Draft 10

Community Services Department Manager: Community Services (Vacant)09/10 Chief Traffic Officer Vacant (09/10) Secretary (Vacant) 09/10 Management Rep X 1 (Vacant)(09/10) Snr Licensing Officer X 1 (Vacant)(09/10) Snr Sup Traffic X 1 (Vacant)(09/10) Examiners for Driving License X 5 (2 x filled) 3 x Vacant Licensing Admin Officer Filled E-Natic Clerk X 3 X 2 (Filled)(2008/09) X 1 (Vacant)(09/10 Sup Traffic & Licensing Officer (Filled) Examiner: Motor vehicle X 1 (Vacant)(9/10) Traffic Officers X 4 Vacant (09/10) Pitman (GA) X 1(Vacant) Snr ISD Officer Filled FBS Officer Filled ISD Officer Filled Clerk: Indigent (Vacant) 09/10 2009/10 FBS Clerk: W & E Filled Draft 11

Budget & Treasury Office Chief Finance Officer Filled Secretary Filled Manager: Budget and Treasury Filled Snr Accountant: Expenditure Filled Snr Accountant: Income Filled Snr Procurement Officer Filled Procurement Officer: Demand & Acquisition Filled Accountant: Expenditure Filled 08/09 Clerk: Creditors (Vacant replace) Payroll Officer Filled Accountant Assets (Filled) 08/09 Snr Accountant: Budget & Report (Vacant) 09/10 Accountant: Income Filled Clerk: Procurement Filled Clerks: Collection x 2 Filled Clerk: Procurement Clerks: Cashier (Vacant) Vacant 2009/10 Procurement Officer: Disposal & Logistics (Vacant) 08/09 Clerk: Billing& Debtors (Vacant replace) Clerk: Stores Filled 2009/10 Draft 12

Portfolio Inputs • 1. Merge LED Officer Coorperatives and LED SMMEs • 2. Leave Committee support unit under MM’s Office • 3. Merge Snr Legal Officer & Snr Labour Relations Officer • 4. Check if Snr PMS Officer position ‘s KPAs if will really keep the position functioning through out the year or on quarterly. • 5. PMU Manager is long overdue should be a priority • 6. Check Segregation of duties under Traffic Unit if nothing consider filling one Snr officer (management rep) in the coming yr. 09/10 2009/10 Draft 13

EXCO Inputs • To fill to Public Participation Officer post first and fill Snr Public Participation officer in 2010/11 • Move Free Basic Services unit from Tech Services department to Community Services. • Merge LED officer: SMME and LED Coorporatives • Add - Fund raising/ outsourcing of funds as a Key Performance Area for Snr LED Officer ( to support Projects which need funding for growth) • Make provision of Technician: Buildings (who will check the quality of building material and quality standard of buildings. 2009/10 Draft 14

• Make provision for Staff (Waste Management Officer and Waste Collecting Assistants x 4) • Additional Clerk: Procurement 2009/10 Draft 15