AED Site Coordinator Orientation Prepared by Lucian Mirra

AED Site Coordinator Orientation Prepared by: Lucian Mirra, M. Ed. , NRP, FP-C Program Coordinator Office of Safety and Emergency Preparedness OFFICE of SAFETY AND EMERGENCY PREPAREDNESS

Contents § § § Introduction The University’s AED Program The Role of the Site Coordinator Accu. Track Instructions Summary OFFICE of SAFETY AND EMERGENCY PREPAREDNESS

Introduction Thank you for agreeing to take on the responsibility of being an AED Site Coordinator! The Office of Safety and Emergency Preparedness (OSEP) relies on the site coordinator to be our “eyes and ears” on the ground, and to help maintain one of the most robust collegiate public access defibrillation programs in the United States. This short guide will help you orient to the position of site coordinator. It outlines the basics of the AED program here at the University, as well as serving as an instructional manual/tutorial on how to use Accu. Track to check your AED. The site coordinators play a vital role in making this program successful. If there is anything we can do to assist you in the role of site coordinator, please don’t hesitate to contact us at AED@virginia. edu OFFICE of SAFETY AND EMERGENCY PREPAREDNESS

THE UNIVERSITY’S AED PROGRAM OFFICE of SAFETY AND EMERGENCY PREPAREDNESS

Program Overview § § § U. V. a. ’s AED program encompasses over 170 (September 2015) Automated External Defibrillators across over 90 separate sites The program is overseen and administered by the Office of Safety and Emergency Preparedness (OSEP), and falls under the purview of the office of the Executive Vice President and Chief Operating Officer (EVP-COO) of the University. The program is currently undergoing a quarter million dollar update and expansion, scheduled for completion by Spring 2016. This project includes two phases: • Phase 1 – Update and standardization • • Replace all devices at end of (or within one year) of recommended life span. Standardize all devices across grounds to one model (Philips FRx). 98% complete as of September 2015 Phase 2 – Expansion • • Add 65 -75 new AEDs to the system 20% complete as of September 2015 OFFICE of SAFETY AND EMERGENCY PREPAREDNESS

Program History Pre-2006 Individual departments purchased devices with local funds 2006 UVA Police designated as targeted first responders 2007 -2008 First central expansion (funding from EVP -COO, SOM Dean and Hospital Auxiliary) 2014 Program administration transferred from Health System to UVA OSEP OFFICE of SAFETY AND EMERGENCY PREPAREDNESS 2015 Program expansion underway

The People § § In Virginia, an AED program is required to have both a prescribing physician, who serves as the program medical director, as well as an individual who locally coordinates the program. Medical Director: Dr. William Brady, M. D. Medical direction for UVA's AED program is provided by Dr. Bill Brady, Professor of Emergency and Internal Medicine at the University of Virginia. A world renowned expert in his field, Dr. Brady has nearly 400 scholarly articles to his credit and has authored or edited 14 textbooks, mostly on resuscitation science, emergency medical services, and large scale disaster/special events medicine. Besides his roles as a professor, attending emergency room physician, chair of the University's resuscitation committee, and emergency preparedness and response medical director, Dr. Brady also serves as the medical director for several local Fire/EMS agencies and is known for showing up on emergency scenes to assist local EMTs and paramedics. The 2013 recipient of the David A. Harrison Distinguished Educator Award, Dr. Brady is a favorite among graduate medical students and residents alike, and is known for his openness, active approach to learning, and focus on physician mentorship. § Program Coordinator: Lucian Mirra Lucian is the AED and safety programs coordinator in the Office of Safety and Emergency Preparedness. His background includes over 10 years in the fire and emergency medical services field. He is a certified critical care and flight paramedic, as well as both an EMT and fire instructor. He completed his Master of Education from Curry in 2014 and has worked in the OSEP office since. He still works part-time and volunteers as a paramedic, and is an adjunct faculty member in the University’s prehospital education program. OFFICE of SAFETY AND EMERGENCY PREPAREDNESS

THE ROLE OF THE SITE COORDINATOR OFFICE of SAFETY AND EMERGENCY PREPAREDNESS

Site Coordinator Overview § § § Each individual site equipped with an AED has a designated site coordinator who oversees that specific device. A site coordinator is usually responsible for all AEDs in a physical facility, but this responsibility may be split depending on how a building is utilized. Site coordinators may be tasked with overseeing several different sites, depending on their job responsibilities. OFFICE of SAFETY AND EMERGENCY PREPAREDNESS

Roles and Expectations OSEP Program Coordinator Site Coordinator § § § § Overall coordination of the program Replace all tangible supplies during the month of expiration Detailed inspection/test of device every 6 months Provide CPR/AED courses as available Respond to all uses of AED to facilitate getting device back in service/assisting users Be responsive to questions, comments, or concerns from facility coordinators or others across grounds § § Preform basic monthly inspection of device and log results in Accu. Track Encourage others in the work area to become familiar with the device and its use Serve as point of contact/liaison with OSEP Report any problems to OSEP as soon as possible Inform OSEP if role changes hands OFFICE of SAFETY AND EMERGENCY PREPAREDNESS

ACCUTRACK INSTRUCTIONS OFFICE of SAFETY AND EMERGENCY PREPAREDNESS

Accu. Track § § § Online program which will send you an email on the first weekday of the month reminding you to check your AED(s) Manufacturer recommends checking AED once per month Use of the program is endorsed and required by the program coordinator and medical director OFFICE of SAFETY AND EMERGENCY PREPAREDNESS

Logging In § Navigate to: aedaccutrack. com § Username = UVA Email Example: lam 8 ub@virginia. edu § Initial Password = cavalier § This may be changed (see next page) but not required lam 8 ub@virginia. edu cavalier • Useful to leave as is if you need to delegate someone else to do this if you are away or if the responsibility is shared OFFICE of SAFETY AND EMERGENCY PREPAREDNESS

Initial Screen Click here to change password or other info Select which site you are inspecting OFFICE of SAFETY AND EMERGENCY PREPAREDNESS

Site Snapshot On this screen you will see all devices assigned to that site. Remember, some sites have multiple devices. Click the site to view AEDs OFFICE of SAFETY AND EMERGENCY PREPAREDNESS

Site AEDs From this page you can do two things: 1. Inspect each device (click “inspect now”) 2. View details/expiration dates for each device (click the device itself) OFFICE of SAFETY AND EMERGENCY PREPAREDNESS

Device Details This page gives details about expiration dates of the tangible items. (OSEP will monitor and update these dates). The “inspections” tab gives you the ability to look back at all past inspections. “Activities” and “usage” should not be used. OFFICE of SAFETY AND EMERGENCY PREPAREDNESS

Device Inspection For detailed instructions on preforming an inspection, see the attached inspection document. You do not need to open the cabinet to do an inspection! § When you click “inspect now” the program will bring up a dialog box. § Enter the inspection date. If you leave it blank, it defaults to that day. § Click the radio buttons corresponding to the questions. § Make sure to click the checkbox at the bottom verifying that you preformed an inspection. § Click save to record the information OFFICE of SAFETY AND EMERGENCY PREPAREDNESS

Documents Tab § The “Documents” tab contains important resources that you may download and/or print: Click to display/download each document • Philips FRx User Manual • Inspection Instructions • CPR Information • Campus AED Map • Protocols and Procedures • Others (to be added) OFFICE of SAFETY AND EMERGENCY PREPAREDNESS

SUMMARY OFFICE of SAFETY AND EMERGENCY PREPAREDNESS

Summary § Devices should be inspected monthly • § § The site will default to emailing you on the first working day of the month The program will ensure accountability and make it easier to budget for supply replacement Easier for everyone involved! “Work smarter, not harder!” OFFICE of SAFETY AND EMERGENCY PREPAREDNESS

Questions? For questions, please contact Lucian Mirra at the Office of Safety and Emergency Preparedness: Office: 982 -0573 Cell: 981 -8082 Personal Cell: 540 -392 -3235 (emergency only) Email: lam 8 ub@virginia. edu Pager: PIC 6220 Office: 2205 Fontaine Ave, Suite 105 Messenger Mail Box 400911 OFFICE of SAFETY AND EMERGENCY PREPAREDNESS