Advisory Boards Presentation to the Board of County

Advisory Boards Presentation to the Board of County Commissioners January 4, 2011

ADVISORY BOARDS • History • Advisory Boards Ordinance • Appointments • Membership

ADVISORY BOARDS History • In November 1990, Chairman Linda Chapin asked the Orange County League of Women Voters to: – evaluate the county’s various citizen advisory boards – review the resolution that regulated citizen advisory boards – set forth guidelinesrelating to the creation, composition, and operation of citizen advisory boards

ADVISORY BOARDS History • The League of Women Voters’ Advisory Board review discovered : – citizen volunteers seldom had an orientationabout their duties and responsibilities, the conductof meetings, or the amount of time required for participation – there were no proceduresin place for recruitingadvisory board members – the boards did not reflect the demographicmake-up of the county regarding race, ethnicity, or gender

ADVISORY BOARDS History • The League of recommended: Women Voters Advisory Board – Enacting an ordinance concerningthe purpose, structure, and functions of citizen advisory boards – Creating a Membershipand Mission. Review. Board to make recommendationsfor appointment, coordinatethe review of existing advisory boards, and perform other duties related to advisory boards

ADVISORY BOARDS History • As a result of these recommendations, the BCC enacted the “Advisory. Boards. Ordinance”in October 1991, which is found in Chapter 2, Article VI of the Orange County Code: – Qualifications and requirements for membership – Terms of Office and Removal – Attendance – Chairman and Vice Chairman – Sunshine Law, Public Records Law, Ethics and Financial Disclosure – Creationand Duties of the Membershipand Mission. Review Board (MMRB)

ADVISORY BOARDS Advisory Boards Ordinance • Qualifications and Requirements for Membership - Applicant Requirements – Orange County resident (can be waived by BCC) – 18 years of age – Registered voter (can be waived by BCC) – Must have an interest in the sphere of activity covered by the particular advisory board – Must submit a completed application – Can only serve on two boards simultaneously, as long as one of the boards is not quasi-judicial (can be waived by BCC) – Cannot be a full-time employee of the BCC

ADVISORY BOARDS Advisory Boards Ordinance • Terms of Office and Removal - Terms of Office – Determined by the enabling legislation – Cannot serve more than two consecutiveterms (can be waived by BCC) – Eligible for reappointment one year after the expiration of the second term - Removal – Serve at the pleasure of the BCC and may be removedwithoutcause and withoutentitlementto a hearing upon a vote of five members of the BCC

ADVISORY BOARDS Advisory Boards Ordinance • Attendance and Chairmen - Attendance – member who is absent from three consecutive meetingsor 25% of the regularscheduledmeetings in a calendar year shall be replaced – consideredabsent if not present during 50% of the duration of a meeting - Chairmen – Chairman and vice chairman are elected annually – Term is for one year – Can only serve two one-year terms

ADVISORY BOARDS Advisory Boards Ordinance • Sunshine Law, Public Records Law, Ethics and Financial Disclosure - Board members shall: – comply fully with the Sunshine. Law, Public Records Law, and the Code of Ethics – file financial disclosure as required - Each advisory board shall: – keep minutesand submit them for receiptand filing to the BCC – adopt a recognizedbody of rules and procedures, either "Robert's. Rules of Order, " or "The Rules of Procedurefor the Board of County Commissionersof Orange County, Florida"

ADVISORY BOARDS Advisory Boards Ordinance • Creation of the MMRB – Nine members: 1 appointed by each district commissioner and mayor, 2 appointed at large – Two-year terms – No set number of terms

ADVISORY BOARDS Advisory Boards Ordinance • Duties of the MMRB – Makes recommendations to the BCC concerning advisory board appointments – Qualificationrequirements– may include specific or technical experience – Racial/ethnic diversity, gender diversity, and geographic diversity of the board – Conducts sunset reviews of advisory boards – Six-year rotation – Encourages and promotes advisory membership – Monitors quarterly attendance reports – Can remove members for non-attendance board

ADVISORY BOARDS Advisory Boards Ordinance • Duties of the MMRB – The goal of the MMRB is to select the best possible candidate with the right skill set while taking into consideration the racial/ethnic, gender, and geographic diversitydesiredto reflectthe currentpopulationin Orange County.

ADVISORY BOARDS Appointments • MMRB Appointments – 35 boards fall under the purview of the MMRB, including 6 multi-jurisdictional boards – Mayor and Commissionersmake specific recommendations for membership on the Arts and Cultural Affairs Advisory Council, Community. Development. Advisory. Board, and Parks and Recreation Advisory Board – Followingthe monthly. MMRB meeting, recommendationsare provided to the BCC on the consent agenda

ADVISORY BOARDS Appointments • MMRB Appointments – Orange County Boards Affordable Housing Advisory Board Agricultural Advisory Board Animal Services Classification Committee Arts and Cultural Affairs Advisory Council Building Codes Board of Adjustments and Appeals Children and Family Services Board Citizens' Commission for Children Commission on Aging Community Development Advisory Board Disability Advisory Board Educational Facilities Authority Medical Services Advisory Council Environmental Protection Commission Public Works Advisory Board Fire and Life Safety Code Board of Adjustments and Appeals Green Place Advisory Committee Health Facilities Authority Housing Finance Authority Industrial Development Authority International Drive CRA Advisory Committee M/WBE Advisory Committee Neighborhood Grants Advisory Board Nuisance Abatement Board Orange County Enterprise Zone Development Agency Orange County Research & Emergency Development Authority Parks and Recreation Advisory Board Underground Utility Pipeline Contractors Board of Examiners

ADVISORY BOARDS Appointments • MMRB Appointments Multi-Jurisdictional Boards Citizens’ Review Panel for Human Services Civic Facilities Authority Health Council of East Central Florida Metro. Plan Orlando Citizens’ Advisory Committee Orange Blossom Trail Development Board Tourist Development Council

ADVISORY BOARDS Appointments • Direct Appointments – 18 boards including exempt and lake boards – Exempt boards are “exempted”from the Advisory Boards Ordinance and therefore, the MMRB process – Mayor and Commissioners make appointments that are confirmed by the BCC – If appointment by the entire board is required: – Floor is opened for nominations – Nominations do not require a second – Vote on nominations in order they were made – First nominee receiving a majority vote is elected

ADVISORY BOARDS Appointments • Direct Appointments Exempt Boards Lake Boards Aviation Noise Abatement Committee Big Sand Lake Advisory Board of Zoning Adjustment Butler Chain of Lakes Advisory Board Code Enforcement Board Community Action Board Lake Conway Water & Navigation Control District Advisory Board Library Board of Trustees Lake Holden Advisory Board Membership and Mission Review Board Lake Jessamine Water Advisory Board Orange County Citizen Corps Council Lake Killarney Advisory Board Planning and Zoning Commission Lake Mary MSTU Advisory Board Lake Price Advisory Board Little Lake Fairview Advisory Board South Lake Fairview Advisory Board

ADVISORY BOARDS Membership • How Citizens Can Get Involved: – Contact the Agenda Development Office for an application package – Apply online on the Orange County Website – Contact their District Commissioner or the Mayor - Ongoing recruitment effort at district events and public meetings to create a pool of applicants

ADVISORY BOARDS Membership • There are currently 392 volunteers serving on the 53 advisory boards. They donate an estimated 7200 hours of their time annually, which equates to approximately $155, 000 in free service provided to the County each year. • Volunteer citizen advisory boards are an integral and long-standingpart of Americanlocal government. Use of advisory boards is a way for Orange County to engage citizens in the decision-making process.

Advisory Boards Presentation to the Board of County Commissioners January 4, 2011