Advancing Institutional Repositories A Case Study in Digital

Advancing Institutional Repositories A Case Study in Digital Agricultural Publication Management Laura Hanson University of Illinois at Urbana. Champaign April 30, 2008 USAIN 2008 – Wooster, OH

IDEALS @ U of I �IDEALS – Illinois Digital Environment for Access to Learning and Scholarship �Software – Uses D-Space open source software platform �Staff – One full-time coordinator, one fulltime programmer, student assistants �April 2006 – Pilot project began �Spring 2007 – Full Campus rollout began USAIN 2008 Hanson 2

IDEALS http: //www. ideals. uiuc. edu/ USAIN 2008 Hanson 3

Types of Collections � Working papers and technical reports � Published articles where copyright allows � Manuscripts � Master's theses and dissertations � Best paper awards from students � Conference papers and presentations � Journals published on the U of I campus � Faculty course-related output primarily of scholarly interest � Learning objects that represent substantive scholarly work � Organizational annual reports and newsletters that represent the intellectual work happening within a unit � Data sets � Digital art, audio, and visual materials � Any other form of research output that can be technically loaded to the repository. USAIN 2008 Hanson 4

IDEALS Profile �Over 4200 deposits (as of April 2008) USAIN 2008 Hanson 5

Funk Library Involvement �Spring 2007 – Consulted with IDEALS coordinator about viability of preserving extension and other grey literature in our institutional repository �Summer 2007 – Began work on the College of ACES community in IDEALS �April 2008 – ACES community currently contains between 1200 -1300 deposits USAIN 2008 Hanson 6

College of ACES Community in IDEALS http: //www. ideals. uiuc. edu/handle/2142/397 USAIN 2008 Hanson 7

College of Agricultural, Consumer and Environmental Sciences Collection �Agricultural & Biological Engineering �Agricultural & Consumer Economics �Animal Sciences �Crop Sciences �Food Science & Human Nutrition �Human & Community Development �Natural Resources & Environmental Sciences �Agricultural Experiment Station �University of Illinois Extension �Plus, digitized agricultural-related collections contributed by Funk Library USAIN 2008 Hanson 8

Funk Library Approach �Phase I ◦ Grey literature produced by College of ACES and Extension (All University of Illinois copyright) �Phase II ◦ Peer-reviewed, scholarly articles produced by College of ACES researchers USAIN 2008 Hanson 9

Extension Publications USAIN 2008 Hanson 10

Working Papers USAIN 2008 Hanson 11

Small Data Sets USAIN 2008 Hanson 12

Digitized Agricultural Experiment Station Bulletins USAIN 2008 Hanson 13

Historical Illinois Agricultural Statistics USAIN 2008 Hanson 14

Collection of Related Data Sets and Peer-Reviewed Research Articles USAIN 2008 Hanson 15

Phase I: Project Management �Identify �Select (which objects, what formats, etc. ) �Determine Hierarchical Structure in Repository �Set up Administrative Roles �Create metadata / metadata templates (series) �Download / Upload �Documentation �Maintenance (series) USAIN 2008 Hanson 16

Project Management �Identify ◦ Comprehensive search of departmental and extension web pages ◦ Gathered information into spreadsheet templates and completed search logs �Select ◦ Reviewed items identified ◦ Selected a variety for experimental purposes �Determine Hierarchical Structure ◦ Important in D-Space software ◦ Classify as “sub community” or “collection” USAIN 2008 Hanson 17

Project Management (con’t. ) �Administrative Roles ◦ Important in D-Space ◦ Can select groups or individuals as admins; can select deposit reviewers �Create metadata and metadata templates ◦ Take advantage of D-Space item metadata template ◦ Set up at collection level in D-Space USAIN 2008 Hanson 18

Metadata Item Template (Collection) USAIN 2008 Hanson 19

Project Management (con’t. ) �Downloading and uploading items ◦ All items deposited into IR must first be locally downloaded ◦ We use Firefox extension called Down. Them. All! to bulk download items rapidly to a local machine ◦ IDEALS staff provides a bulk uploading service �Funk Library provides all metadata and item URLs in spreadsheet to IDEALS USAIN 2008 Hanson 20

Down. Them. All! https: //addons. mozilla. org/en. US/firefox/addon/201 USAIN 2008 Hanson 21

Project Management (con’t. ) �Documentation ◦ Use a project wiki (PBwiki) ◦ Documentation also resides in assorted documents and spreadsheets ◦ Needs further work �Maintenance (series) ◦ Very important for born-digital series ◦ Needs further work to create system that reduces project information “silos” USAIN 2008 Hanson 22

Future Plans �Phase II ◦ Published, Peer-reviewed Articles ◦ Edited Books, Book Chapters �Have begun discussions with Department of Agricultural Economics unit �But . . . USAIN 2008 Hanson 23

Open Access to Peer-Reviewed Scholarship � Issues: ◦ Copyright (determining publisher policies, identification of eligible publications, informing faculty) ◦ Disciplinary differences adopting different forms of OA �Life Sciences – open access journals (Public Library of Science, Bio. Med Central) �Physicists, Computer Scientists – ar. Xiv. org �Glenn Ellison, "Is Peer Review in Decline? " National Bureau of Economic Research Working Paper Series No. 13272 (July 2007), http: //www. nber. org/papers/w 13272. pdf. �K. Antelman, "Self-Archiving Practice and the Influence of Publisher Policies in the Social Sciences, " Learned Publishing 19 (2006), 85 -95. �J. Allen, "Interdisciplinary Differences in Attitudes Towards Deposit in Institutional Repositories" (Masters, Department of Information and Communications, Manchester Metropolitan University (UK)), http: //eprints. rclis. org/archive/00005180/. ◦ Work �Who deposits the materials? USAIN 2008 Hanson 24

On the Horizon. . . NIH �Mandatory deposit of NIH-funded research into Pub. Med ◦ Compliance assistance, while depositing a copy in IDEALS along the way ◦ Does affect some of our College of ACES researchers USAIN 2008 Hanson 25

On the Horizon. . . Bib. App �Bib. App – “Institutional Bibliography” application ◦ U of I Prototype: http: //www. library. uiuc. edu/bibapp/ ◦ Alpha download http: //code. google. com/p/bibapp/ ◦ First 1. 0 release coming June 2008 �Developed by University of Wisconsin. Madison, now partnered with the University of Illinois �Combines SHERPA-Ro. MEO database, campus directory, Open. URLs, Institutional Repository USAIN 2008 Hanson 26

Bib. App Demo at U of I http: //www. library. uiuc. edu/bibapp/ USAIN 2008 Hanson 27

Bib. App Benefits � Creates research profiles (a CV) � Maps research relationships between and groups � Analyze publication patterns individuals ◦ Format (journals, book chapters, etc. ) ◦ Publishers (which publishers are popular in a given discipline) ◦ Journals (which titles are popular) ◦ Track research trends & changes over time � Implications ◦ Identification of peer-reviewed research eligible for deposit in Institutional Repository ◦ Quick access to an institution’s research ◦ Collection development USAIN 2008 Hanson 28

Thank You! USAIN 2008 Hanson 29