Advanced Power Point TTTC Breakout Session Monday July
Advanced Power. Point TTTC Breakout Session Monday, July 17, 2006
Facilitators David Kotkosky Carol Takemoto david. kotkosky. . @. . lausd. net Instructional Technology Applications Facilitator carol. takemoto. . @. . lausd. net Science Coordinator - Elementary
Objective § Participants will be provided an opportunity to view or perform popular Power. Point tasks § Participants will be provided resources, tutorial links, and directions
Equipment and OS § § Power. Book Titanium 800 MHz G 4 1 G SDRAM OS 10. 4. 7 Monitor set to Extended Desktop
Software § Power. Point - Mac Office 2004 § Grab § i. Photo § Preview § Windows Media. Player § § Quick. Time i. Movie Inspiration/Kidpiration Excel
Power. Point Alternatives § Apple’s Keynote http: //www. apple. com/iwork/keynote/ § Open. Office http: //www. openoffice. org/ § Power. Point Viewer (Win) § Tech 4 learning Media. Blender
Mac User Tips § There are some things you can do on a Tiger system to clean things up. § Reset PRAM (same CMD-OPT-P-R as the old days) § No need to defrag, as long as your drive doesn't get beyond full (have 200 MB min. of free space) § Hold down the Shift key at boot up. After the system boots, reboot it normally. § Run Mac. Janitor, for getting the daily, weekly, and monthly cleanup scripts to run manually § Use Control + click = right click (PC mouse OK) § CMD-SHFT-3 and CMD-SHFT-4
Tasks Include (a): § § § Assistance Sources Slide Templates Bullets and animation Western Eye Movement Master Slide Logo, Clipart
Tasks Include (b): § § § Format Master Slide Text Slide Sorter Hide Slides Produce Handouts Add Clip Art and Shapes
Tasks Include (c): § Add Design Elements § Add Quick. Time mov § Add Hyperlinks: § § § Websites Other Power. Points and Files Other Pages CD Tracks Windows Media. Player File
Tasks Include (d): § § § § Play Slide Show as Kiosk Add Screenshots (Apple’s Grab) Add Inspiration and Kidspiration files Add Excel Chart/table Add Excel Graph “W” and “B” keys Slide Transitions
Assistance § Microsoft Help § § Search within application Power. Point 2004 online Mactopia Searches: Google look for. edu, . gov i. Life online Tutorials with Video and Sound http: //www. apple. com/ilife/tutorials/ § Many Photography Resources http: //del. icio. us/district 6/photography
Slide Templates § Powerpoint has templates installed § More templates can be found online: http: //office. microsoft. com/enus/templates/default. aspx § Education specific templates http: //office. microsoft. com/enus/templates/CT 061993301033. aspx
Bullet Pre-Animation § Set Viewing for Master Slide and Formatting Palette § Bullets and Numbering § Indent - increase or decrease § Style and Color - caveat on fonts and shapes if using on other computers
Bullet Animation § § § § Master Slide Show > Custom Animation > Text 2 Entrance Add Effect > Appear Start > On Click Effect > No sound Effect > After animation > dim > select color Caveat… inserting text boxes will not have Master Slide characteristics
Western Eye Movement § Most persons view from left to right § Then scan to lower left § Then move right § Most memorable items should be in lower right
Master Slide Logo Clipart § § § Logos or “permanent” items on all slides View Master > Slidemaster Place clipart, logos, watermarks If on top of text boxes - no problem in Slidemaster: Layered objects “Formatting Palette” > “Size, Rotation, and Ordering § Click “Layering” > “Bring to Front, Send to Back, or Bring forward, Send back
Slide Sorter § View > Slide Sorter § Drag Slides to the location desired
Hide Slides § Normal view Select the slide you want to hide, and then click Hide Slide on the Slide Show menu. § Slide sorter view Select the slide you want to hide, and then click Hide Slide on the Slide Sorter toolbar. § A "null" sign appears over the slide number of any slide you have hidden in “Slide Sorter”
Produce Handouts Handout Master § 1. On the View menu, point to Master, and then click Handout Master. § 2. Use the Handout Master toolbar buttons to see the layout of handouts with two, three, four, six, or nine slides per page. § 3. On handout master add credits, graphics § Position the placeholders for headers, footers, date, and page number as you want them to appear on your printed handouts. § Select three slides per page provide a “notes” area
Produce Handouts “Print” Menu § Go to File > Print > § Print What > 3 Slides per Page to get “Participant Notes” area § Output > grey scale (economical)
Add Clip Art and Shapes § Clip. Art § Insert > Picture > Clip. Art or from File § Shapes § Formatting Palette > Add Objects > multiple choices Is this how you feel everyday?
Color Schemes § Color schemes can be added to the slide master § Color schemes can alter the design template § Eight colors are pre-selected to harmonize § One source of color information is Pantone - some is public - free support area with logon
Add Quick. Time mov § § § Update software to have latest Quick. Time Player Download Quick. Time file or link to website Place in PPT folder Add Hyperlink to play on mouse click, or… Set slide to play on open
Add Quick. Time mov § Quick. Time > Country and City Mouse website § i. Photo > i. Movieproject with Ken Burns effect file (could not link to file)
Add Hyperlinks § § § Websites Other Power. Points Other Files Other pages CD tracks
Add Hyperlinks § Websites § Select Text or image § Insert > Hyperlink > paste URL § Display will show selected text or image description § Example: How Stuff Works
Add Hyperlinks § Hyperlink to other Power. Points or files § Select text > Insert > Hyperlink § Choose “Document” § Meander to file name § Caveat if sharing files § Put all files in one folder § Load files § Test and re-link, if needed § Examples: Welcome. doc Netiquette. ppt (Created with Keynote)
Add Hyperlinks § § § Other pages within presentation (non-linear) Select Text or image Insert > Hyperlink > Anchor Better to Select Page Title vs. page number Examples § Title page § Facilitator info page
Add Hyperlinks § § CD tracks or i. Tunes file Add CD or copy tracks to folder Hyperlink to CD track Examples § i. Tunes File (not successful) § CD track
Add Hyperlinks § Play Windows Media. Player file 21 b § § § Download Windows Media. Player for Mac Download file Hyperlink to file (Solid Rocket STS-121) May need to open Media. Player prior to show May interfere with extended monitors function
Play Slide Show as Kiosk § Use for announcements, vocabulary, reinforcement, spelling, concepts, project showcase § Use old computer/monitor to run in less secure areas § Slide. Show > Set Up Show > Browsed at Kiosk…> use Timings § Slide. Show > Slide transition > Automatic at n seconds
Add Screenshots (Apple’s Grab) § Use “Grab” to get a screen image § Grab saves as TIFF only. § Use “Preview”> “new from Clipboard > save in 11 formats § Use “i. Photo” Drag TIFF or Preview saved file into ii. Photo to resize § JPG is good format for PPT
Add Inspiration Files § Link to Inspiration file Insert > Hyperlink > find file § Example: Car Construction Steps
Add Kidspiration Files § The
Add Excel Chart § Method 1 § Insert Completed Graph from Excel File: Insert > Graph > Import > File Name > Chart Name § Chart is created by Apple’s Grapher § Not dynamic in Power. Point § Method 2: § Copy > paste from Excel File § Chart is dynamic § See next page
Add Excel Table § Copy > Paste Excel Table > Edit Text § Data is Dynamic
“W” and “B” keys § While in presentation mode: § § “B” Key yields a Black Screen “B” key again return the Slide. Show “W” key yields a White Screen “W” key again returns the Slide. Show
Slide Transitions § A brief transition helps viewer acknowledge screen change § Slide Show > Slide transitions > Select Effect > on Mouse Click > apply to all > test
“Grab” § Converting Grab screen shots to other formats § Grab saves screen shots as files in TIFF format. § If you want to use your screen shots on the web, in email, or in a word processor, you can use the Preview application to convert the TIFF files to other formats, such as JPEG or PICT. § Next >
Grab - convert to other format § 1. Open Preview (located in Applications) and choose File > Open. § 2. Locate the TIFF file you want to convert and click Open. § 3. Choose File > Save As. § 4. Choose a file format from the Format pop-up menu and click Save. § You can also use third-party applications to open and convert TIFF files created in Grab.
Questions? Contact David Kotkosky david. kotkosky. . @. . lausd. net
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