Admissions One Application One Fee One Decision Bruce

Admissions One Application, One Fee, One Decision Bruce Clemetsen, LBCC Blake Vawter, OSU DPP Summit – May 18 th and 19 th, 2006

Oregon State University • 5% of 19, 000 students participating in DPP • Main campus & Cascades • DPP agreements with 13 schools and agreements with four more in 2006/07 DPP Summit – May 18 th and 19 th, 2006

Linn-Benton Community College • • • 24, 000+ students Albany campus, Benton Center Banner and EDI Guinea Pigs 5100 admitted to program DPP Summit – May 18 th and 19 th, 2006

Creating Applications • Slightly different than standard OSU application • Release of Information • Web only; some exceptions apply (no credit card) DPP Summit – May 18 th and 19 th, 2006

Admission Decision Oregon State requirements Oregon State notifies Exceptions DPP Transfer Criteria 24 v. 36 credits; Math 111 v. math placement International TOEFL = 525 with conditions DPP Summit – May 18 th and 19 th, 2006

International • • • Coordination among multiple offices Modify conditional admit policies and TOEFL Work with ELI Cost of Attendance = OSU SEVIS has significantly complicated, but muddling through. DPP Summit – May 18 th and 19 th, 2006

Application Fee • • OSU = $50 LBCC and PCC = $25 Partners split the OSU fee Application fees to LBCC every term (LBCC provides partial refunds); annually to other partners DPP Summit – May 18 th and 19 th, 2006

Testing • LBCC requires placement testing for admission • Waived for DPP applicants unless taking WR or MTH at LBCC DPP Summit – May 18 th and 19 th, 2006

Information Flows • Courier • Fax (burned through 2 machines) • Share transcripts, ACT/SAT scores, AP scores…. • Banner System Access • Weekly spreadsheets/Banner batch reports DPP Summit – May 18 th and 19 th, 2006

Electronic Data Sharing • Electronic report sent to partners (XLS format) – Includes new application or new decision – Data fields reporting names, id’s, answers to specific community college questions, etc – Goal to be completely paperless – Sent weekly DPP Summit – May 18 th and 19 th, 2006

Application Processing Issues • 2 x-3 x longer time at CC • CC does not use all the info • Create LB application file if OSU denies admission OR student needs to register at LBCC DPP Summit – May 18 th and 19 th, 2006

End of Term Process • All Partners are using EDI • Program that Sends Full Transcripts via EDI for Students Enrolled that Term • Only Send to the University • Grades to LBCC if needed for Graduation DPP Summit – May 18 th and 19 th, 2006

Impact on LBCC Admissions • • • Processing time of application Specialist and back-up Knowledge of OSU process and contacts Keeping ACT/SAT scores Expanded recruiting “Job security” DPP Summit – May 18 th and 19 th, 2006

Term application/enrollment patterns • Fall is largest • Winter is best term to ‘kick off’ a new partnership • Summer ‘reverse’ for some partners DPP Summit – May 18 th and 19 th, 2006

Good Luck It can be done! Web application and online fee processing is a must! Using existing technologies best in long-term. Don’t create add-on processes if possible– integrate into current systems DPP Summit – May 18 th and 19 th, 2006

Happy to Help Bruce Clemetsen, LBCC, clemetb@linnbenton. edu Blake Vawter, OSU, blake. vawter@oregonstate. edu DPP Summit – May 18 th and 19 th, 2006