ADMISSIONS INSIDE OUT A Presentation of Admissions Practices

ADMISSIONS: INSIDE & OUT A Presentation of Admissions Practices & Procedures Introduction 2013 Admissions and Records

Welcome & Introduction

Admissions and Records Organization Chart

Admissions Office Partners The Admissions Office has many partners, including: Outreach Office – for Applicants http: //www. csudh. edu/outreach Educational Opportunity Program (EOP) Visits local High School and Community Colleges to disseminate campus and application information; Staffs the Information Center & the Transfer Center http: //www. csudh. edu/eop/ Access and resources for economically and educationally disadvantaged students (California Residents) Graduate Studies Graduate Programs & Policy information http: //www. csudh. edu/graduatestudies/ New Student Orientation (NSO) – for Newly Mandatory for Freshmen and highly Admitted Students encouraged for Transfers; Provides http: //www. csudh. edu/admissions/orientation/index Advising, Financial Aid, Registration, and Testing Assistance Testing Office http: //csudh. edu/testing/ Coordinates local and national testing activities University Advisement Center (UAC) – for Newly Admitted and Continuing Students General Education Advising and Class Schedule Planning http: //www. csudh. edu/UAC/

Five Year Comparison – Freshmen(+63%) http: //www 4. csudh. edu/irap/pipeline/aaey/index http: //www 4. csudh. edu/irap/pipeline/appstat/index 2009 2010 2011 2012 2013 Applicants 9, 729 12, 083 13, 810 14, 741 15, 902 Admitted 5, 737 (59%) 6, 999 (58%) 7, 337 (53%) 8, 138 (55%) 7, 766 (49%) Denied 1, 053 (11%) 1, 214 (10%) 1, 422 (10%) 1, 220 (8%) 1, 953 (12%) Incomplete 2, 939 (30%) 3, 870 (32%) 5, 051 (37%) 5, 383 (37%) 6, 183 (39%) 1, 135 (12%-20%) 1, 037 (9%-15%) 1, 173 (8%-16%) 1, 214 (8%-15%) 1, 556 (10%-20%) Enrolled (Applicants-Admits) Refer to IRAP web-site for more detailed statistics & trends, including age, ethnicity, gender, etc. .

Five Year Comparison – Transfer (+71%) http: //www 4. csudh. edu/irap/pipeline/aaey/index http: //www 4. csudh. edu/irap/pipeline/appstat/index 2009 2010 2011 2012 2013 Applicants 6578 8157 9281 8160 11230 Admitted 5055 (77%) 5194 (64%) 3527 (38%) 5747 (70%) 7360 (65%) Denied 326 (5%) 1651 (20%) 1356 (15%) 1041 (13%) 1224 (11%) Incomplete 1197 (18%) 1312 (16%) 4398 (47%) 1372 (17%) 2646 (24%) 2494 (38%-49%) 2141 (26%-41%) 2000 (22%-57%) 1786 (22%-31%) 2632 (23%-36%) Enrolled (Applicants-Admits) Refer to IRAP web-site for more detailed statistics & trends, including age, ethnicity, gender, etc. .

Five Year Comparison – Returning Undergraduates (+8%) http: //www 4. csudh. edu/irap/pipeline/aaey/index http: //www 4. csudh. edu/irap/pipeline/appstat/index 2009 2010 2011 2012 2013 497 321 602 341 539 Admitted 351 (70%) 185 (58%) 343 (57%) 173 (51%) 302 (56%) Denied 53 (11%) 87 (27%) 129 (21%) 77 (22%) 99 (18%) Incomplete 93 (19%) 49 (15%) 130 (22%) 91 (27%) 138 (26%) 212 (43%-60%) 116 (36%-63%) 177 (29%-52%) 95 (28%-55%) 173 (32%-57%) Applicants Enrolled (Applicants– Admits) Refer to IRAP web-site for more detailed statistics & trends, including age, ethnicity, gender, etc. .

Five Year Comparison – Graduates (+. 4%) (Including Post-Baccalaureate) http: //www 4. csudh. edu/irap/pipeline/aaey/index http: //www 4. csudh. edu/irap/pipeline/appstat/index 2009 2010 2011 2012 2013 Applicants 3090 3038 3017 3021 3103 Admitted 1911 (62%) 1661 (55%) 1623 (54%) 1600 (53%) 1655 (53%) Denied 604 (19%) 711 (23%) 761 (25%) 768 (25%) 497 (16%) Incomplete 575 (19%) 666 (22%) 633 (21%) 623 (21%) 951 (31%) 1087 (35%-57%) 875 (29%-53%) 792 (26%-49%) 730 (24%-46%) 815 (26%-49%) Enrolled (Applicants– Admits) Refer to IRAP web-site for more detailed statistics & trends, including age, ethnicity, gender, etc. .

Application & Admissions Workflow CSUMentor, Singularity, and People. Soft Upon submission of the online application (CSUMentor), the application is stored in the XAP Control Center Website waiting to be downloaded On a daily basis, applications are downloaded into People. Soft Search/Match is run where the downloaded applications are compared to existing files to prevent duplicate student records Automated processes run: Application Fee, EOP, Self-Admit (ASLF), Checklist Manual Clean-Up is performed weekly by the Admission Processing Unit Acknowledgment Letters are generated daily (within 24 hours of download) Incoming documents and transcripts are posted into People. Soft and scanned into Singularity daily (within 3 -5 days of receipt; scanning may take longer during busy periods) Admission Decisions are made daily (within 2 -6 weeks of file completion) Missing Document Letters are mailed weekly (includes list of missing items) Admission Letters are mailed daily (includes What Every Toro Needs to Know & NSO Brochure) Parent Letters are mailed daily (includes Viewbook & What Every Parent Needs to Know) Transfer Credit is posted once a student has been admitted & submitted the Intent to Enroll; including test credit (timeframe is dependent upon application date & file completion date; prior to NSO & Term Start Date

CSUMentor – Application Filing Period https: //secure. csumentor. edu/admissionapp/undergrad_apply. asp

CSUMentor – Campus Notices

Singularity/Hershey/STARRS Access Request Form http: //www 4. csudh. edu/Assets/CSUDH-Sites/IT/docs/Request_Access_Hershey. pdf

Singularity/Hershey/STARRS Image Search https: //dhaapw 1. csudh. edu/

Admissions Inquiry Main Menu>CSU SA Baseline>CSU Admissions>Admissions Inquiry>Inquire>Admissions Inquiry

People. Soft – Admission Status Coding Program Action Reason Definition APPL COMP Application Complete APPL DREV Application in Department Review APPL DREX Application in Review by Exception Committee APPL INCR Application Incomplete After Review ADMT Admission Decision is Admit ADMT ACON Admission Decision is Conditional Admit ADMT APEL Admission Decision is Admit based on Appeal ADMT APRO Admission Decision is Admit on Probation ADMT APRV Admission Decision is Provisional (Graduate Only) ADMT ASLF Admission Decision is Admit based on Self-Reported Information Application Incomplete

People. Soft – Admission Status Coding - Continued Program Action Reason Definition ADRV NSHO Admission Decision is Revoked for Non-Enrollment DEIN STRQ Admitted Student Intends to Enroll DENY Admission Decision is Deny DENY ADRV Admission Decision is Revoked for eligibility DENY APEL Admission Decision is Deny based on Appeal WAIT APLA or ADLE Admission Decision is Waitlist based on Appeal WAIT APLE or ADLE Admission Decision is Waitlist for Additional Grades WAIT APLT or INFD Admission Decision is Waitlist for missed Document Deadline WAIT NOIN Admission Decision is Waitlist for No Intent to Enroll WADM ADMN Administrative Withdrawal (active student) WADM STUD Administrative Withdrawal (student request) WAPP WAAD Applicant Withdrawal (after admission decision) WAPP WBAD Applicant Withdrawal (before admission decision) MATR AUTO Admitted Student Eligible to Register (based on Enrolled Dates)

Student Services Center Main Menu>Campus Community>Student Services Center

People. Soft – Student Services Center (my. CSUDH. edu) Where do I view the Student Services Center (my. CSUDH. edu) Campus Community>Student Services Center • To Do List A list of documents needed to complete the application file (i. e. transcripts, test scores, etc…) • Applicant Progression Admit Type, Admit Term, Action Reason, Action Date Holds A list of service indicators which may prevent registration (i. e. advisement, early start, financial, etc…) • Non-Admissions Related Information Academic Progress, Class Schedule, Demographic Information, Enrollment Dates, Financial Aid, Finances, etc… • Intent to Enroll Admitted Students confirm their Intent to Enroll by May 1 st (Fall Only) •

Reviewing Applications Executive Orders from the Chancellor’s Office http: //calstate. edu/eo/ {Partial List} Subject Title E. O. No. Campus Affected Notes Admission by Exception of Military Service members and Veterans of Military Service 1040 Systemwide Add description Policy Governing the CSU English Language Examination 975 Systemwide Add description Conditional Admission and Registration 963 Systemwide Add description Undergraduate Admission Exceptions 962 Systemwide Add description Lower-Division Transfer Patterns by Major and Admission Priority 918 Systemwide Add description Electronic Admission Application Submission and Processing of Applications to Closed or Impacted Admission Categories 903 Systemwide Add description Impacted Programs (Undergraduate) 563 Systemwide Add description Modified Eligibility Indices for Admission 523 Systemwide Add description Admission of Adult Applicants 413 Systemwide Add description Admissions - Nonresident Undergraduate Upper Division Transfers - Grade Point Average 90 Systemwide No Prior E. O. ; E. O. revoked - See. Chancellor's Memo 8 -27 -2012 Approved Alternative Programs for Completing the Comprehensive Pattern of Collegiate Preparatory Subjects 521 Systemwide Academic Programs

Reviewing Applications Coded Memos from the Chancellor’s Office http: //www. calstate. edu/Acad. Aff/coded. Memos/Dept_Index. shtml {Partial List} Category Subject Memo No. History Academic Programs & Policy Systemwide CSU Nursing Prerequisites AA-2011 -29 No Prior Admission/Allocations Undergraduate Admission AA-2012 -14 Application Fee Waiver for 2013 - Attachment(. pdf) 2014 Annual Admissions Appeals Process No Prior AA-2011 -17 Attachment(. pdf) Admission Exception Allocations, AA-2011 -24 2011 -2012 and 2012 -2013 • Attachment(. pdf) Annual Admission Exception Allocations, AA-2010 -27 2010 -2011 and 2011 -2012 • Attachment(. pdf) Annual Admission/Outreach Update of Online Publications AA-2008 -13 Campus Specific Practices for Freshman and Transfer Admissions -Fall 2008 Counselor Conferences No Prior Coded Memo Admission/Transfer Student Transfer Achievement Reform Act (SB 1440) AA-2011 -19 Attachment 1(. pdf) No Prior History Systemwide Credit for External Exams AA-2011 -12 Supersedes Coded Memo AA 2010 -09 Updates to California Residency Exception Reporting Process AA-2011 -28 No Prior History Student Academic Support

Resources University Catalog - http: //www. csudh. edu/academicaffairs/Student. Information/University. Catalog. shtml Admission Handbook – http: //www. calstate. edu/sas/publications/ Campus Admission Specific Practices and Enrollment Resources (CASPER) - http: //www. calstate. edu/sas/publications/ Chancellor’s Office - http: //www. calstate. edu/ Institutional Research, Assessment and Planning (IRAP) - http: //www 4. csudh. edu/irap/

Thanks for Coming!! Presentation will be posted online at http: //www 4. csudh. edu/sis/businessprocess-documentation/index under Admissions: 2013 Admissions Office Overview Presentation Questions & Answers Please fill out the Survey We would like to take your input into consideration for future information sessions

ADMISSIONS: INSIDE & OUT A Presentation of Admissions Practices & Procedures 2013 The Office of Admissions and Records Residency Work Shop By: Maritza Solano, Mayra Aguilera & Crystal Franco

WHAT IS RESIDENCE? http: //www. calstate. edu/as/stat_abstract/stat 0809/pdf/z 8 a 09. pdf § “Residence” for purposes of tuition classification is the location with which a person is considered to have the most settled and permanent connection, where that person intends to remain, and to return after any absence. What make a student a nonresident? § Nonresidents— Persons who do not have residence in California for more than one year immediately preceding the residence determination date. Nonresidents can be from another state or country.

Residence Requirements http: //www. calstate. edu/sas/publications/documents/Admission. Handbook. pdf § University requirements for establishing residency are independent from those of other types of residency, such as for tax purposes, or other state or institutional residency. § It is solely to determine whether a student should pay University fees on an in-state or out-of state basis.

Admission Responsibilities http: //www. calstate. edu/sas/publications/documents/Admission. Handbook. pdf § Admission Office is responsible for determining the residence status of all new and returning students based on the – Application for Admission – Residency Questionnaire – Reclassification Request Form – As necessary, other evidence furnished by the student

Establishing Residence http: //www. calstate. edu/sas/publications/documents/Admission. Handbook. pdf § Generally, establishing residence in California for tuition purposes requires a combination of: – physical presence & – intent to remain indefinitely.

Establishing Residence http: //www. calstate. edu/sas/publications/documents/Admission. Handbook. pdf § Students who are at least 19 years of age (adults) have the legal capacity to establish California residence for tuition purposes: • At least one full year prior to the residence determination date for the term in which enrollment is contemplated • Demonstrate both physical presence in the state combined with evidence of intent to remain in California indefinitely § A student under the age of 19 (minor) normally derives residence from the parent (s) they reside with or most recently reside with.

Reclassification http: //www. calstate. edu/sas/publications/documents/Admission. Handbook. pdf § Nonresident students seeking reclassification are required to complete a supplemental questionnaire that includes questions concerning their financial dependence on parents who do not meet University requirements. § The following criteria are required to be eligible for reclassification: – Physical presence in California at least one year prior to the Residence Determination Date – Relevant actions that show intent to remain in California indefinitely – Financial independence- student should not be financially dependent on non-resident parents as defined in Education Code section 68044.

Evidence of Establishing Residency http: //www. calstate. edu/sas/publications/documents/Admission. Handbook. pdf § Evidence demonstrating intent will vary from case to case but will include: • CA voter registration & voting in CA elections • Maintaining CA vehicle license plates & driver’s license • Maintaining active CA bank accounts • Filing CA income tax returns &listing a CA address on federal tax returns • Owning residential property or renting/leasing an apartment where permanent belongings are kept • Maintaining active membership in CA professional or social organizations (Job) • Maintaining a permanent military address & home of record in California (Active military or Veterans) § A student who fails to submit adequate information to establish eligibility for resident classification will be classified as a Non-CA Resident.

Non-citizens § Noncitizens — Persons who are not citizens of the United States. Noncitizens may be immigrants who have established residency and may then pay resident fees; such as Permanent Resident card holders

Exceptions http: //www. calstate. edu/Acad. Aff/coded. Memos/AA-2006 -30 -revised. pdf § Exceptions and an exemption which permit the paying of California resident fees by certain non-residents of California: • Members of the Military stationed in California on active duty as well their dependents • Out-of-state full-time employees of public agencies including school districts and state institutions of higher education {Education Code 680791 • Most students who have attended three years of high school in California & graduated or attained the equivalent (sometimes referred to as AB 540 § Whether or not an exception applies to a particular student, residency cannot be determined before the submission of an application for admission and any necessary supporting documents.

Dream Act http: //www. calstate. edu/Acad. Aff/coded. Memos/AA-2011 -28. pdf § Under Assembly Bill 131 signed into law on October 8, 2011 by Governor Brown, certain non-residents of the CSU will now be eligible for state-funded financial aid. Beginning on Jan 1, 2013, some non-resident CSU students who demonstrate need and have met certain criteria will be eligible for such aid. § What students fall under the Dream Act? – Non-resident students who have attended high school in California for at least three years and received a high school diploma or its equivalent will be eligible for state administered financial aid. These are student have graduated, but have yet to become fully documented immigrants, in most cases through no fault of their own.

Residence Determination Dates § Residence Determination Dates are set each semester term: – Fall – Spring – Summer September 20 January 25 June 1 § Student is responsible in submitting proper documentation prior to the Residence Determination Dates in order for the Admission Office to process students Residency Reclassification for the specified term.

Falsification of Information § Students incorrectly classified or granted an exception from nonresident’s tuition are: – Subject to reclassification as nonresidents and payment of nonresident tuition in arrears. – If incorrect classification results from false or concealed facts, the student is also subject to discipline pursuant to Section 41301 of Title 5 of the California Code of Regulations.

Non-Resident Tuition Fee http: //www 4. csudh. edu/university-catalog/2013 -2014 -catalog/fees § Non-Resident students (Foreign and Out of State Residents)

Appeal for Residency Classification http: //www. calstate. edu/sas/publications/documents/Admission. Handbook. pdf § Students classified as non-residents may appeal a final campus decision within 120 days of notification by the campus. A campus residence classification appeal must be in writing and submitted to: The California State University Office of General Counsel 401 Golden Shore, 4 th Floor Long Beach, California 90802 -4210 § The Office of General Counsel can: – Make a decision or – Send the matter back to the campus for further review

Forms (http: //www 4. csudh. edu/admissions-records/forms/index) – Residence Reclassification Request - http: //www 4. csudh. edu/Assets/CSUDH-Sites/Admissions. Records/docs/Forms/new_ada_reclass_request. pdf – Residence Questionnaire – http: //www 4. csudh. edu/Assets/CSUDH-Sites/Admissions. Records/docs/Forms/residence_questionnaire. pdf – Affidavit AB 540 California Nonresident Tuition Exemption Request - http: //www 4. csudh. edu/Assets/CSUDHSites/Admissions-Records/docs/Forms/ab 540 -affidavit. pdf

References § CSU Admission Handbook: http: //www. calstate. edu/sas/publications/documents/admissionhandb ook. pdf § CSU Chancellors Website http: //www. calstate. edu/ § Dream Act Memorandum (AA-2011 -28) http: //www. calstate. edu/Acad. Aff/coded. Memos/AA-2011 -28. pdf

Questions?

Thank You § Presentation will be available online: http: //www 4. csudh. edu/sis/business-process-documentation/index Under Admissions: 2013 Admissions Office Overview Presentation § Please fill out the Survey We would like to take your input into consideration for future information sessions

ADMISSIONS: INSIDE & OUT A Presentation of Admissions Practices & Procedures Graduate Admission November 7, 2013 Office of Admissions Vanessa Cervantes - Lourdes Lopez - Khaleah Bradshaw

CSU Mentor csumentor. edu Fall applications open October 1 Spring applications open August 1 List of open programs-https: //secure. csumentor. edu/Filing_Status The Graduate Admission Application is used for the following programs - 2 nd BA (Nursing only), Master’s, Credential, and Certificate

CSU Mentor Campus Notice

Graduate Application Review In partnership with Academic Departments & Graduate Studies Office Completed Application Files are reviewed by the Graduate Admissions Evaluators Evaluation includes GPA and verification of a Bachelor’s Degree from a Regionally Accredited Academic Institution Grad Summary Form is sent to Academic Department in Singularity/Grad Workflow (DREV) Academic Department reviews documents and makes admission decision, which is sent back to Admissions in Singularity Graduate Admission Evaluator codes Admit or Deny decision into People. Soft

Graduate Admission Requirements- Domestic http: //www 4. csudh. edu/university-catalog/2013 -2014 -catalog/index General Requirements The minimum requirements for admission to graduate and post baccalaureate studies at a California State University campus are in accordance with university regulations as well as Title 5, Chapter 1, Subchapter 3 of the California Code of Regulations. Specifically, a student shall at the time of enrollment: • have completed a four-year college course of study and hold an acceptable baccalaureate degree from an institution accredited by a regional accrediting association, or shall have completed equivalent academic preparation as determined by appropriate campus authorities; • be in good academic standing at the last college or university attended; • have earned a grade point average of at least 3. 0 on the last degree completed by the candidate or have attained a grade point average of at least 3. 0 (A=4. 0) in the last 60 semester (90 quarter) units attempted; and • satisfactorily meet the professional, personal, scholastic, and other standards for graduate study, including qualifying examinations, as appropriate campus authorities may prescribe. In unusual circumstances, a campus may make exceptions to these criteria.

Graduate Application Checklist http: //www 4. csudh. edu/admissions/graduate-credential-students/application-checklist/index Step 1 Before applying, gather official transcripts and $55 application fee Step 2 Complete the application on CSUMentor. edu Step 3 Complete any supplemental department application and other specific program requirements (http: //www. csudh. edu/graduatestudies/degree/default. shtml) Step 4 Send official transcripts to the Office of Admissions Step 5 Set up My. CSUDH. edu account Step 6 Apply for Financial Aid

Graduate- Important Dates You Should Know http: //www 4. csudh. edu/Assets/CSUDH-Sites/Admissions/docs/2013 -10 -23 -Grad-Program-Deadlines. pdf

Process of Evaluation/ Calculation of GPA Determination of Academic Program Verification of receipt of Bachelor’s Degree prior to admit term : official transcripts GPA verification for Master’s and Credential programs (3. 0 Cumulative) GPA less than 3. 0= calculation of the last 60 semester units (90 quarter) 2 nd BA and Certificate programs – only the last 60/90 Professional and community college coursework completed after the first bachelor’s degree is not counted in the GPA calculation GPA is calculated by dividing the total quality points by the total grade point hours. QP/GPH= GPA

Common Reasons for DENY The Admissions Office may deny an applicant for the following reasons: Does not have Bachelor’s degree from a regionally accredited institution Not in good standing at last academic institution English Proficiency exam scores are below minimum requirement (TOEFL/IELTS) for applicants with foreign coursework

Singularity/Hershey/ STARRS Access Request Form http: //www 4. csudh. edu/Assets/CSUDH-Sites/IT/docs/Request_Access_Hershey. pdf

Singularity/ Hershey/ STARRS Image Search/ Summary Form https: //dhaapw 1. csudh. edu

Summary Form

Special Admission Action http: //www 4. csudh. edu/university-catalog/2013 -2014 -catalog/graduate-studies Special Admission Action An applicant who does not qualify for admission under the regular admission criteria may be admitted to a program by special action if, upon the basis of acceptable evidence, the applicant is judged by the specific program coordinator and school dean to possess sufficient academic and professional potential pertinent to the educational objectives to merit such action. Students who don’t have a bachelor’s degree, but have a master’s or a doctorate degree, may qualify for special admission consideration.

Thank You For Coming! 2013 Admissions Office Overview Presentation will be available online at: http: //www 4. csudh. edu/sis/business-process-documentation/index We would like to take your feedback into consideration for future information sessions. Complete the survey!

ADMISSIONS: INSIDE & OUT A Presentation of Admissions Practices & Procedures International Admissions November 7, 2013 Office of Admissions Vanessa Corona & Michelle Taylor

What is an International Student? An International Student is a person who travels to a country different from their own for the purpose of education • Includes Exchange Students • Excludes Citizens & Permanent Residents of the USA • A student currently out of the country does not hold a visa and may complete coursework online from their current location • An international student that is in the United States would primarily have an F-1 visa, but may also attend classes under another visa status (Ex. A, J, M, etc…)

International Undergraduate & Graduate Applicants apply online at CSUMentor. edu Fall applications open on October 1 Spring applications open August 1 All International Applicants residing outside of the USA are encouraged to apply by May 1 st in order to meet immigration timelines Undergraduate Application Deadlines • Fall Applications = June 1 Undergraduate Document Deadlines • Freshmen through Fall term = February 15 • Transfers through Fall term = March 15 • Freshmen with Graduation Date = July 15 • Final Transfers through Spring term = July 15 • Last Weekday in November • Spring Applications = November 15 Graduate Application & Document Deadlines • Varies by program (Coordinated through the Graduate Studies Office) • http: //www 4. csudh. edu/admissions/graduate-credential-students/application-checklist/index • Under Step 2: View Application Deadlines by Program • Must be admitted in time to receive immigration documents and travel to the USA

International Undergraduate students with an F-1 Visa cannot apply to the following programs due to their online education or off-campus component Cal State Online Applied Studies Clinical Science Nursing Quality Assurance International Graduate students with an F-1 Visa cannot apply to the following programs due to their online education or off-campus component MBA Online MPA Online Humanities Online (HUX) Negotiation, Conflict Resolution, & Peacebuilding (NCRP) Nursing (Exception is MEPN/Clinical Nurse Lead

International Application Checklist Step 1 Complete the application for admission on CSUMentor. edu & pay the application fee Step 2 Activate My. CSUDH. Edu account & Confirm Intent to Enroll by May 1 st (Fall Undergraduate Applicants Only) Steps 3 Send official transcripts (with international transcript evaluation and course -6 syllabi, if applicable), official test scores, and affidavit of financial support to the Office of Admissions Step 7 Send Immigration Forms Step 8 Apply for University Housing (following admission) Step 9 Purchase Health Insurance (Executive Order 1082) – CSUHealthlink. com (following admission)

Transcripts http: //www 3. csudh. edu/student-affairs/ois/international-students/foreign-transcripts/ Transcripts issued outside the United States of America require an official course-by-course analysis with an equivalency statement from a NACES certified transcript evaluation service verifying the academic level of coursework and/or the degree equivalency to that of a regionally accredited institution within the USA. The course-by-course evaluation report or the detail report and the transcripts must be sent by the evaluation service directly to the Office of Admissions & Records A list of agencies that can provide this service is available online at: http: //naces. org/members. htm Services recommended by CSUDH due to their electronic processing option • World Education Services (ICAP) • Educational Credential Evaluators • AACRAO International Education Services • International Education Research Foundation (Detail Report with Course Level Identification) Electronic submission of transcripts for coursework completed in the USA is highly encouraged

English Proficiency http: //www 3. csudh. edu/student-affairs/ois/international-student/english-proficiency/default. html Applicants must show evidence of competence in the language. The results of the Test of English as a Foreign Language (TOEFL) with a passing score are required to show proof of English competence. Both Grad and Undergraduate applicants that have not attended schools at the secondary level or above for at least 3 years full-time where English is the principal language of instruction must submit a passing score. Undergraduate applicants must present one of the following: • A minimum score of 500 on the paper-based TOEFL exam, • A minimum score of 61 on the internet-based TOEFL exam (i. BT), • A minimum score of 173 on the computer-based TOEFL exam, or • A score of 5. 5 or higher on the IELTS. Graduate applicants must present one of the following*: • A minimum score of 550 on the paper-based TOEFL exam, • A minimum score of 80 on the internet-based TOEFL exam (i. BT), • A minimum score of 213 on the computer-based TOEFL exam, or • A score of 6. 5 or higher on the IELTS. *Some Graduate Programs may require higher scores, contact the Program Coordinator for additional requirements. **Graduate applicants may submit a request for a waiver review to their academic department, which must be approved by the Program Coordinator and Department Dean

Financial Certification and Costs http: //www 3. csudh. edu/student-affairs/ois/international-students/financial-certification/ The Affidavit of Financial Support must indicate that a student has enough funds to cover the first year of full time study. The form must be completed before student can be issued a Form 1 -20. • Financial certification must verify support for tuition, living expenses, health insurance, transportation and other personal expenses • Undergraduate = $33, 300 • Graduate = $31, 710 Limited work opportunities are available on campus International Students are not permitted to work off-campus, except under proof of severe economic hardship, to be determined by the campus International Student Advisor International Students do not qualify for financial aid

Send Immigration Forms (if applicable/currently residing in the USA Passport with Visa Stamp I-94 Card Current Form I-20 Once admitted, International Students are required (EO 1082) to purchase health insurance (CSU Requirement) Must include coverage for • Major Medical & Hospital - $100, 000 • Repatriation & Evacuation - $30, 000 • Deductible may not exceed $500 http: //www. calstate. edu/eo/EO-1082. html www. CSUHealthlink. com

Differences between Domestic & International undergraduate admission application evaluation Subject Requirements are often different foreign educational systems than they are for schools in the USA. Therefore, graduation requirements for the home country are taken into consideration during the application review process for all undergraduate applicants. GPA – Same as Out of State • Freshmen – 3. 61 GPA Minimum • Transfer – 2. 00 GPA Minimum Test Scores • SAT is not required for admission consideration, but can be taking into consideration if official scores are received • TOEFL/IELTS, as indicated on previous slide

Continuing International Students are required to maintain full-time enrollment and work closely with the International Student Services Office in order to stay abreast of current policies & procedures International Student Advisor : Liat Vorobiev http: //www 3. csudh. edu/student-affairs/iss/

Thank You For Coming! Presentation will be available online: http: //www 4. csudh. edu/sis/business-processdocumentation/index Under Admissions: 2013 Admissions Office Overview Presentation Please fill out the Survey • We would like to take your input into consideration for future information sessions

2014 -15 Undergraduate Admission Criteria & Process November 7, 2013 The Office of Admissions Presented by Brenda Hernández and Nina Zhao Admissions Evaluators

Overview § First-Time Freshmen Admissions – Criteria – Checklist § Transfer Admissions – Criteria – Checklist § Admissions Inquiry, Coding and Intent to Enroll § Appeals § Questions and Answers Source: http: //www 4. csudh. edu/admissions/

First-Time Freshmen Criteria 1. Must be a high school graduate: – Earn a high school diploma or; – Pass the General Educational Development (GED) test or; – Pass the California High School Proficiency examination Source: http: //www 4. csudh. edu/admissions/first-time-freshmen/admission-requirements/index

First-Time Freshmen Criteria (continued) 2. Must complete, with a grade of C or better, “a-g” pattern of college preparatory work: Source: a-g subject area resource guide - http: //www. ucop. edu/doorways/

First-Time Freshmen Criteria (continued) Other Types of Credit That May Satisfy “a-g” Subject Requirement: § Earn a 3, 4, or 5 on the AP exam or; § Earn the required score for the following SAT Subject Test: 520 470 680 540 American History World History English (writing portion) Math Biology/Chemistry /Physics § Complete a baccalaureate course with a C or better that meets the CSU General Education-Breadth or IGETC requirement in the areas listed on the "a-g" list Source: http: //www. calstate. edu/sas/publications/documents/Admission. Handbook. pdf Source: http: //www. ucop. edu/doorways/

First-Time Freshmen Criteria (continued) 3. Earn a qualifiable eligibility index: The eligibility index is a weighted combination of the high school GPA during the final three years of high school (10 th through 12 th grades) and a score on either the SAT or the ACT (See chart on next slide). – A California high school graduate (or a resident of California for tuition purposes) needs a minimum index of 2900 using the SAT I or 694 using the ACT. – If neither a graduate of a California high school nor a resident of California for tuition purposes, a student needs a minimum index of 3502 (SAT) or 842 (ACT). – If the grade point averages 3. 0 or above (3. 61 for nonresidents), student are exempt from submitting test scores. However, students are urged to take the SAT or ACT since all campuses use test results for advising and placement purposes. Source: http: //www 4. csudh. edu/admissions/first-time-freshmen/admission-requirements/index

First-Time Freshmen Criteria (continued) Eligibility Index Resident Eligibility Index Table (abbreviated version) Nonresident Eligibility Index Table (abbreviated version) GPA SAT I ACT 2. 99 510 10 3. 60 730 13 2. 80 660 14 3. 40 890 17 2. 60 820 18 3. 20 1050 21 2. 40 980 22 3. 00 1210 25 2. 20 1140 26 2. 80 1370 29 2. 00 1300 30 2. 60 1530 33 Note: This is a partial list; A GPA above 3. 0 does not revert to index for consideration Source: http: //www 4. csudh. edu/admissions/first-time-freshmen/admission-requirements/index

Early Start Program § All new freshmen students who have not demonstrated collegereadiness in mathematics and English will need to participate in the Early Start Program. – This program will help students become ready for college-level English and mathematics before the start of their first term. § Resident students are required to participate in the Early Start Program if their ELM score is less than 50 and/or their EPT score is less than 150. Source: http: //www. calstate. edu/sas/publications/documents/Admission. Handbook. pdf

Early Start Program (continued) § Executive Order 1048 calls for the inclusion of all students who need to improve their English skills into our Early Start Program by 2014. For the first two years, we have only required those students who are most at risk to participate, i. e. those who score in the lowest quartile on the English Placement Test. With summer 2014, campuses will require all non-exempt students to participate who do not achieve a passing score on the test. Source: Memorandum from Executive Vice Chancellor and Chief Academic Officer from 10/15/2013

Freshmen Application Checklist Source: http: //www 4. csudh. edu/admissions/first-time-freshmen/application-checklist/index

Freshmen – Important Dates Source: http: //www 4. csudh. edu/admissions/first-time-freshmen/important-dates/index

Transfer Students (Upper Division) Criteria 1. To qualify for admission as an upper division transfer, applicants must complete 60 or more transferable semester units. 2. Applicants must also complete the “Golden Four” (see below) with a C or better and have completed at least 30 semester units of general education courses, graded C or better in each course. – 3 semester units in written communication, – 3 semester units in oral communication, – 3 semester units in critical thinking, AND – 3 semester units in mathematics/quantitative reasoning Source: http: //www. calstate. edu/sas/publications/documents/Admission. Handbook. pdf

Transfer Students (Upper Division) Criteria (continued) 3. Acquire a cumulative grade point average of 2. 0 or better in all transferable college units attempted. 4. Are in good standing at the last college or university attended (i. e. eligible to re–enroll at that college or university) Source: http: //www 4. csudh. edu/admissions/transfer-students/admission-requirements/index

Transfer Associate Degree: A Pathway to the CSU Degree (Senate Bill No. 1440) § The Student Transfer Achievement Reform (STAR) Act established an Associate in Arts for transfer (AA-T) or Associate in Science for transfer (AS-T) for California Community College students. These degrees are designed to provide a clear pathway to the California State University (CSU). § www. adegreewithaguarantee. com § www. sb 1440. org § California Community College students who are awarded a transfer associate (AAT/AS-T) degree and meet the CSU minimum admission requirements are guaranteed admission with junior standing (minimum 60 semester units) and are given priority admission consideration. Once admitted, the student will only be required to complete 60 additional prescribed units to qualify for the similar baccalaureate's degree. Source: http: //www. calstate. edu/sas/publications/documents/Admission. Handbook. pdf

Transfer Application Checklist Source: http: //www 4. csudh. edu/admissions/transfer-students/application-checklist/index

Transfer – Important Dates Source: http: //www 4. csudh. edu/admissions/transfer-students/important-dates/index

Admissions Inquiry Source: Main Menu > CSU SA Baseline > CSU Admissions > Inquire > Admissions Inquiry

Peoplesoft – Admission Status Coding

Peoplesoft – Admission Status Coding

Intent to Enroll and its Importance § Indicating Intent to Enroll is required to participate in New Student Orientation, apply for Housing, receive mandatory academic advisement, and register for classes. § Although the deadline for intent to enroll is May 1 st, the student may submit it sooner in order to take advantage of course availability and University resources. § Indicating your Intent to Enroll is not required for Spring. Source: http: //www 3. csudh. edu/student-affairs/ois/international-students/frequently-askedquestions/default. html#intent

How to Submit Intent to Enroll § To confirm Intent to Enroll at CSUDH, students must log into My. CSUDH. EDU and go to the Application Status link, click on Accept/Decline, then select I Accept Admission or I Decline Admission.

Admissions Appeals What is an appeal? §A student may appeal his or her admission denial if he or she believes his or her academic or personal circumstances could not be considered adequately through the standard admission review process or that an error occurred in the application review. §If a student believes he or she has been denied admission in error, he or she must submit an appeal within 15 days of receipt of his or her denial letter (This timeline is based on Assembly Bill 670, Section 89030. 7) Assembly Bill 670, Section 89030: Requires the CSU to ensure that its campuses implement uniform appeal procedures, as specified, for applicants who are denied admission to a campus and uniformly communicate these procedures to students, as specified. Source: http: //www 4. csudh. edu/admissions-records/admissions-criteria-appeals/index Source: http: //ahed. assembly. ca. gov/sites/ahed. assembly. ca. gov/files/reports/AHED%202011 -12%20 Leg%20 Summary%20 FINAL. pdf Source: http: //www. leginfo. ca. gov/pub/11 -12/bill/asm/ab_0651 -0700/ab_670_bill_20110803_chaptered. pdf

Admissions Appeals (continued) § All documents submitted as part of the appeal will not be returned to the applicant § Only one appeal may be submitted per semester § Appeals will be reviewed within two weeks of submission and notification of the decision will be sent by mail § Letters of recommendation will not be considered ***All documents should be submitted together in one packet. If the appeal includes a letter only, without supporting documentation or academic records, it will be assumed that the packet is complete and the appeal will be reviewed based only on the information included in the letter. ***

Admissions Appeals (continued) What an appeal needs to include: § A written statement from the applicant which clearly states the reason for appeal – If submitting additional information to be considered, the statement should include an explanation of why the additional information was not available at the time of application § For freshmen applicants, if the basis of appeal involves an incorrectly reported test score, please submit official test scores along with the appeal packet. § Updated Official transcripts Source: http: //www 4. csudh. edu/admissions-records/admissions-criteria-appeals/index

References § http: //www. calstate. edu/sas/publications/documents/Admission. Handbook. pdf § http: //www 4. csudh. edu/admissions/first-time-freshmen/admission-requirements/index § http: //www 4. csudh. edu/admissions/first-time-freshmen/important-dates/index § http: //www 4. csudh. edu/admissions/first-time-freshmen/application-checklist/index § http: //www 4. csudh. edu/admissions/transfer-students/admission-requirements/index § http: //www 4. csudh. edu/admissions/transfer-students/index § http: //www 4. csudh. edu/admissions/transfer-students/important-dates/index § http: //www 4. csudh. edu/admissions/transfer-students/application-checklist/index § http: //www 4. csudh. edu/admissions/ § http: //www. ucop. edu/doorways/ § Memorandum from Executive Vice Chancellor and Chief Academic Officer from 10/15/2013 § http: //www 4. csudh. edu/admissions-records/admissions-criteria-appeals/inde § http: //ahed. assembly. ca. gov/sites/ahed. assembly. ca. gov/files/reports/AHED%20201112%20 Leg%20 Summary%20 FINAL. pdf § http: //www. leginfo. ca. gov/pub/11 -12/bill/asm/ab_0651 -0700/ab_670_bill_20110803_chaptered. pdf

Thank you for coming!! 1. Presentation will be available online: http: //www 4. csudh. edu/sis/business-processdocumentation/index • Under Admissions: 2013 Admissions Office Overview Presentation 2. Please fill out the Survey • We would like to take your input into consideration for future information sessions

Questions and Answers

ADMISSIONS: INSIDE & OUT Transfer Credit/Curriculum Updates (Degree Audit) 2013 The Office of Admissions and Records Carolyn Veek and Saul Soria

What is Transfer Credit? Transfer credit is the process that articulates external courses to equivalent CSUDH courses. It determines transfer units and grade point average toward a degree. It is initially processed by the Admission Evaluators after a student has accepted their admissions offer and the student’s file is complete, this includes freshman, transfer, and international students. Application submitted. Transcripts and additional documents submitted. File goes complete, evaluation is completed and student is admitted. Intent to enroll is submitted and student enrolls. TRANSFER CREDIT IS COMPLETED

• Current campus term and current admission term are processed by Admissions Evaluators. Updates of transfer credit for continuing students are processed by Admissions or Graduation Evaluators based upon the student’s term of admission. • For the Fall 2013 term, 3221 students received a transfer credit evaluations, excluding freshman applicants who had AP or college coursework. • For Fall 2012, approximately 7516 transcripts were reviewed for transfer credit. • Transfer credit is not processed for applicants until their applications have been completed and evaluated. Priority is given to the following groups: − NSO (New Student Orientation) attendees − Enrolled students − STAR Act admitted students (SB 1440)

Types of Transfer Credit − Baccalaureate level coursework taken at other regionally accredited institutions (In state, out of state, and international) − AP exams, CLEP or IB exams − Military Credit − Graduate transfer credit ( Reviewed by academic programs) AP Exams, CLEP, and IB Exams • If a course is noted on a transcript as met by AP, CLEP, etc. then CSUDH needs official test scores to award credit for those exams. Credit is not awarded based on transcripts as evaluators cannot award credit for those courses met by AP, CLEP, etc. from the transferring school. • When AP scores come in they are posted to the applicants account. The evaluator will review the student’s file and transfer credit to determine if any updates are needed to a particular GE area based upon certification. (Figure 1 and 2)

Figure 1 (Test Credits Automated) Figure 2 ( Degree Progress)

Military Credit (Source) (http: //www. calstate. edu/EO/EO-1036. html) & (http: //www. calstate. edu/sas/documents/va 11_EPS-Memo-to-Presidents-Academic-Support-For-Military-Students-Oct 1020111. pdf) Veterans who submit a DD 214 showing one or more years of service and an honorable discharge will be awarded credit for Area E. Coursework (Source) http: //www 4. csudh. edu/university-catalog/2013 -2014 -catalog/undergraduate • The majority of transfer credit is for coursework completed at regionally accredited institutions. • Students may be permitted to transfer no more than 70 semester (105 quarter) units to a CSU campus from an institution which does not offer bachelor’s degrees or their equivalents, e. g. , community colleges. All courses completed above the 70 units will still meet subject requirements and affect GPA. • Although More than 70 units can be accepted from 4 year accredited institutions. , Given the university’s 30 semester (45 -quarter) unit residency requirement, no more than a total of 90 -semester (135 -quarter) units may be transferred into the university from all sources. • Courses are used in the appropriate GE area based upon the semester when the course was attempted. (See Figure 2) • Evaluators will use the following codes appropriately to exclude courses that have been officially repeated, excluded or illegally repeated: − PETE (Petition Exclude GPA and Units Earned) − PETI (Petition Include GPA and Units Earned) − PIGA (Petition Include GPA and Exclude Unit Earned)

Figure 1 (Course Credits Automated) Figure 2 (Degree Progress )

Transfer Credit is Like an Equation (Incoming Course) + (CSUDH Equivalent) + (Requirement Term) = DEGREE AUDIT − This is a simplified equation as numerous factors affect the equation; requirement term, grade received, units, articulation agreements, etc. • People. Soft needs to be programmed for the equation. • Incoming courses are entered in to People. Soft based on information from the incoming school’s catalog including the course prefix, number, title, and units. • Transfer subject rules are created that determine how a course is utilized in the degree audit; whether to a CSUDH equivalent course, generic General Education area, or bulk transfer units.

Schools are constantly adding new courses or changing course information. CSUDH is creating new majors, changing major requirements, creating new articulations with the Community Colleges, etc. All of these updates and changes affect the transfer credit to degree audit equation. In 2012, LBCC changed the course numbers for their Economics courses. New transfer rules had to be built for these changes In 2013, the CSUDH GE committee approved the use of the Economics 211 course to meet Area D in GE. The transfer rules in People. Soft for any incoming course articulated to Economic 211 had to be reviewed and updated as needed for all schools.

Transfer Rules and Transfer Credit When evaluators process the transfer credit, if the transcript is from one the schools with transfer rules built, the degree audit will pull in any approved community college course to CSUDH course articulations. The CSUDH equivalent will show in the degree audit. Figure 1 (Course Credits Automated) Figure 2 (Degree Progress )

Transfer Rules and Transfer Credit When evaluators process the transfer credit for courses without approved articulations or from schools for which we do not have transfer rules built, the evaluators will assign a “dummy” code for courses that meet general education or will assign the course to bulk transfer units. Bulk units and any courses not used in degree requirements will show at the bottom of the degree audit in the courses not used section. Figure 1 (Course Credits Automated) Figure 2 (Degree Progress )

Transfer Credit to Degree Audit • As of October 2013, there are 35 feeder schools with transfer rules built in to People. Soft out of the 155 California Community Colleges, CSUs, and UCs. • Schools are constantly adding, updating, or changing courses so there is continual maintenance and updates done for the transfer rules in People. Soft. − As curricular updates and changes are provided by the feeder school, the transfer rules are updated. • A variety of resources are utilized, i. e. ASSIST, incoming school’s catalog, etc. to determine how the incoming course will be built in to the transfer rules. • People. Soft populates the degree audit from transfer credit based on the transfer rules built or, for schools with no transfer rules built, based on how the evaluator codes the incoming course.

Requirement Terms and Degree Audit • A student’s requirement term affects how courses are used in the degree audit Figure 1 (Degree Progress ) • A student’s degree audit reflects the program requirements in effect at the time of the student’s requirement (catalog) term. If a major made changes to their program in a subsequent term, those changes will only be reflected in those students’ degree audits whose requirement term is the same as or later then the term the changes became effective. − If a student wishes to change their requirement term they will need to contact the University Advisement Center to petition for a change in requirement term.

Frequently Asked Questions • The University Curriculum Committee (UCC) approved changes to our major requirements. Why aren’t these changes reflected in the degree audit? − Changes to the academic requirements page are entered based on memos received from the Provost’s office. These memos detail the changes approved by the UCC. The changes are entered in to People. Soft effective for the term that the UCC has approved the changes. − If a correction needs to be made to the academic requirements in the degree audit based upon UCC approved changes, please email Brandy Mc. Lelland (bmclelland@csudh. edu) or Carolyn Veek (cveek@csudh. edu) with detailed information regarding corrections that need to be made. • How does a student change their requirement term? − If a student wishes to change their requirement term they will need to contact the University Advisement Center regarding a petition for a change in requirement term. • There is an articulation agreement with XYZ College, why aren’t the courses showing in the requirements on the student’s degree audit? − If the posted transcript is not from one of the 35 schools with transfer rules built in People. Soft , the courses are only posted to the appropriate general education area or to bulk transfer units. − If the posted transcript is from one of the 35 schools but was posted a while ago, the transfer rules may not have been built at the time the transcript was posted. A request for a course substitution will need to be submitted to use the course within the degree audit.

Frequently Asked Questions • How do I request a course substitution for a student? – Course substitutions are submitted through the ARRC (Advisors Request and Records) in People. Soft and are then sent to the graduation unit. If you would like more information or training on how to use the ARRC, contact Peter Kim (pkim@csudh. edu) in the University Advisement Center. – An approved course substitution submitted through an AARC request is entered as an exception and is only for the student that the request has been submitted. It is not added to the transfer rules as a permanent substitution. • Currently there is no articulation agreement for a course, what do I do if I want to have an articulation approved and show in the degree audit for future students ? – If the course is from a California Community College, contact Cynthia Turner (cturner@csudh. edu) regarding approving an articulation that will show in ASSIST. As new articulations are being approved, time permitting, they are added in to People. Soft so they will begin to pull in to the degree audit. – If there is a course the department is constantly submitting AARC requests for, and the course is from a CSU, UC, private, or out of state school, and you wish to have a permanent transfer rule built in to People. Soft then contact Brandy Mc. Lelland (bmclelland@csudh. edu) with all the specific information.

Questions?

Thank You For Coming! Presentation will be available online: http: //www 4. csudh. edu/sis/business-process-documentation/index Under Admissions: 2013 Admissions Office Overview Presentation Please fill out the Survey We would like to take your input into consideration for future information sessions