Administration Code Training 703 KAR 5 080 Office

Administration Code Training 703 KAR 5: 080 Office of Assessment and Accountability Kentucky Department of Education 2020

Module 6 - Completion of State Assessment Ø Test Security Ø Review of Secure Assessment Components Ø Test Irregularities Ø Proper Reporting of Student Data and Nonacademic Indicators } Please note: The page number on the slides represents the information found in the regulation document itself. KDE: OAA: DAAS: ss/pp: 08/2020 2

Test Security After Test Administration Seal Codes Scratch Paper Test Tickets �� Test Booklets Answer Documents All test materials must remain secure before, during and after testing KDE: OAA: DAAS: ss/pp: 08/2020 3

Scratch Paper Handle as secure material KDE: OAA: DAAS: ss/pp: 08/2020 Store securely Securely destroy per district policy at the end of testing 4

Test Tickets/Answer Document Handle as secure material Store securely Test Tickets securely destroy per district policy at the end of testing Completed paper answer documents returned to test vendor Blank paper answer documents handled by instructions in administration manual KDE: OAA: DAAS: ss/pp: 08/2020 5

Review of Secure Assessment Components 6

Reviewing Secure Assessment Components p. 20 Persons outside of local district employment can request to review test materials (restricted access under supervision). KDE: OAA: DAAS: ss/pp: 08/2020 Local districts are not required to allow reviews of secure materials. KDE may permit a review of materials at KDE offices in Frankfort based on availability of appropriate staff to supervise the review. Individuals reviewing materials will be monitored at all times and are required to sign a legally-binding nondisclosure form. 7

Test Irregularities Ø Allegation Categories Ø Allegation Process KDE: OAA: DAAS: ss/pp: 08/2020 8

Test Irregularities Test Irregularity Definition Unplanned occurrences during a test administration that may be resolved at the district level or could result in additional investigations by the state. These investigations may lead to the reporting of an allegation. KDE: OAA: DAAS: ss/pp: 08/2020 9

Test Irregularities Examples Here are some examples, but not limited to: v Students making distracting noises or gestures during test v Student leaving room without authorization v Medical emergencies v Disruptions such as a non-scheduled fire drill, power or Internet outage or weather-related event causing student to leave the room v Students working ahead in a test booklet while proper monitoring was taking place, and no other student gained a testing advantage. v Students responding in the wrong area of the answer document where appropriate practices were used to correct the answer document and the student did not gain a testing advantage. v Students accessing cell phones for personal communication not related to testing and the student did not gain a testing advantage. v Students with accommodations were not provided his/her accommodation. KDE: OAA: DAAS: ss/pp: 08/2020 10

Allegation/Test Incident Categories Allegation Category Examples (but not limited to) Inappropriate Practice/Improper Assistance Leading students to answers, making corrections to student work; Giving feedback, allowing students to change answers after testing Monitoring issues/Student Inappropriate Actions Staff not actively monitoring or maintaining a conducive testing environment; Student working ahead or in prior sections Security of Testing Materials Discussing item specifics, leaving materials unattended; Removing a test booklet from a testing location Materials/Resources/Electronic Devices Using cell phones or prohibited materials; Inappropriate use of electronic devices Testing Order/ Time Not following test schedule, time limits Special Populations/Accommodations Giving inappropriate accommodations or not providing accommodations Other Misplacing or failing to collect books by test administrator; Inappropriate reporting of student data and non-academic indicators KDE: OAA: DAAS: ss/pp: 08/2020 11

Allegation Process pp. 18 -19 Allegation is referred to the KDE Allegations Coordinator investigates KDE: OAA: DAAS: ss/pp: 08/2020 Allegations Coordinator reports findings to Board of Review reviews and makes recommendation to Commissioner makes final determination District receives a letter from KDE stating the actions to be taken 12

Proper Reporting of Student Data and Nonacademic Indicators KDE: OAA: DAAS: ss/pp: 08/2020 13

Student Data and Nonacademic Indicator Reporting p. 20 Local districts are responsible for submitting and/or correcting student data and nonacademic indicators as accurately as possible for use in public reporting. KDE: OAA: DAAS: ss/pp: 08/2020 Submitting incorrect data for the purpose of inaccurately affecting public reports is considered a violation. Schools and districts shall follow KDE guidance on the release of data during the data review periods and adhere to embargoed dates. 14

Administration Code Training Modules Module 1 – Introduction to Administration code Module 2 – Preparation for State Assessment – Test Security Module 3 - Preparation for State Assessment – Appropriate Assessment Practices & Classroom Materials Module 4 - Preparation for State Assessment - Seating Charts & Student Motivation and Rewards Module 5 - Administration of State Assessment Module 6 Completion of State Assessment 15

Division of Assessment and Accountability Support Contact Information • KDE DAC Information • dacinfo@education. ky. gov • (502) 564 -4394 KDE: OAA: DAAS: ss/pp: 08/2020 16