Administration Code Training 703 KAR 5 080 Office

Administration Code Training 703 KAR 5: 080 Office of Assessment and Accountability Kentucky Department of Education 2020

Module 5 - Administration of State Assessment Ø Ø Test Security – Monitoring Seating Charts Administration Practices Test Materials Concerns NOTE: Page number on slides represents location the information is found in the regulation document. KDE: OAA: DAAS: ss/pp: 08/2020 2

Test Security Monitoring 3

Active Monitoring Acceptable Not Acceptable Test administrators circulating throughout the testing site during testing sessions. Principals and district administrators shall ensure that proper monitoring occurs p. 10 Space that limits the test administrator’s ability to circulate and monitor students during testing p. 10 Scheduling test sessions to prevent overcrowding in the testing location p. 10 Exceeding reasonable seating capacity in testing locations and rooms p. 10 KDE: OAA: DAAS: ss/pp: 08/2020 4

Appropriate Monitoring Acceptable Not Acceptable Offering words of encouragement and general instructions that direct students to apply themselves to the task at hand, but do not imply evaluation of student work or allow an advantage are permissible (Examples include, “Do your best, ” “Get started, ” and “Stay on task. ”) p. 10 Engaging in any behavior that would assist the students in understanding or responding to any item on the test p. 10 Encouraging students to edit their responses by providing evaluation of student work p. 10 Coaching, editing, pointing out errors or missing answers p. 10 Making evaluative statements to students regarding their responses p. 13 District/school staff altering student answers at any time. p. 10 KDE: OAA: DAAS: ss/pp: 08/2020 5

Monitoring Breaks Acceptable Allowing students a restroom break during a testing session if monitored at all times p. 10 Not Acceptable Leaving students alone with test materials at any time p. 11 Conducting interval or restroom breakswithout affecting the integrity of the testing p. 11 Scheduling tests to avoid conflicts with lunch p. 11 KDE: OAA: DAAS: ss/pp: 08/2020 6

Seating Charts During the Test Administration KDE: OAA: DAAS: ss/pp: 08/2020 7

Updating Seating Charts Update seating chart for each testing session to reflect changes in the following: } Test name } District/school } Date } Room number } Content area } Student name(s) } Room layout } Name(s) and signature(s) of testing staff at the end of the testing session KDE: OAA: DAAS: ss/pp: 08/2020 8

Administration Practices KDE: OAA: DAAS: ss/pp: 08/2020 9

Testing Time Acceptable Test administrators observing any time limits and following the specific directions in the provided manuals. p. 11 Students who are absent or missed test sections for any reason completing these during makeup sessions Not Acceptable Students taking more than a single school day to complete a testing session, except where there is a scheduled makeup session (The order of the test may be changed for makeup test sessions. ) p. 12 KDE: OAA: DAAS: ss/pp: 08/2020 10

Accommodations Acceptable Not Acceptable Providing accommodations that are consistent with the student’s evaluation data, IEP, 504 Plan, PSP, and the routine delivery of instructional services p. 11 Providing accommodations for the assessment that inappropriately interfere with or influence the administration of the assessment to other students p. 11 Giving a student more time on a specific test part than specified in the administration manual, unless the student has extended time as an accommodation on an IEP, 504 Plan or PSP p. 12 KDE: OAA: DAAS: ss/pp: 08/2020 11

Testing Time for Accommodations Acceptable Begin additional time to complete a test session immediately following initial administration for students who receive extended time as part of their Individual Education Plan (IEP), 504 Plan or Program Services Plan (PSP). (If students must move to another test location, they shall be escorted by a school staff member. ) p. 11 Not Acceptable For more information, see Inclusion of Special Populations in the State-required Assessment and Accountability Programs 703 KAR 5: 070. Changing the testing schedule only if a shortage of personnel exists for providing accommodations to students (If the schedule is changed, all students in the same grade must complete the same testing section by the end of the school day. ) p. 12 KDE: OAA: DAAS: ss/pp: 08/2020 12

Testing Order Acceptable Administering test sections in the order in which they appear in the test booklets, with students of the same grade being simultaneously tested in the same content area and test session in a given school p. 11 Not Acceptable Altering the order of testing to facilitate the need for calculators or to provide accommodations p. 11 Allowing students to work ahead to future test session parts or to return to past test session parts p. 12 KDE: OAA: DAAS: ss/pp: 08/2020 13

Test Materials Acceptable Distributing tests in the order in which they are packaged p. 6 Not Acceptable Altering testing materials prior to test administration (i. e. , trimming rulers, adding or removing information on reference sheets) p. 12 Keeping rulers and reference sheets after the completion of testing to use for instruction if so stated in specific test administration manuals p. 12 Modifying Alternate Assessment testing materials to the extent described in the administration manuals p. 12 KDE: OAA: DAAS: ss/pp: 08/2020 14

Student Behavior Acceptable Testing students who exhibit disruptive behavior prior to or during testing in a different location from their peers Not Acceptable Allowing students to move about the room during a testing session p. 10 (A plan to avoid a disruptive situation can be in place prior to testing. ) p. 12 KDE: OAA: DAAS: ss/pp: 08/2020 15

Test Material Concerns KDE: OAA: DAAS: ss/pp: 08/2020 16

Reporting Concerns Regarding Test Materials Do NOT Reproduce Test Items in whole, in part, or by paraphrasing Identify Error by test, grade level, test form/ID number, subject and item number Example: K-PREP, Grade 7, form 3, mathematics, #26 KDE: OAA: DAAS: ss/pp: 08/2020 Summarize Error Notify DAC in a general manner that does not jeopardize test security who will then notify KDE Example: No correct answer choice is provided. 17

Administration Code Training Modules Module 1 – Introduction to Administration code Module 2 – Preparation for State Assessment – Test Security Module 3 - Preparation for State Assessment – Appropriate Assessment Practices & Classroom Materials Module 4 - Preparation for State Assessment - Seating Charts & Student Motivation and Rewards Module 5 Administration of State Assessment Module 6 - Completion of State Assessment 18

Division of Assessment and Accountability Support Contact Information • KDE DAC Information • dacinfo@education. ky. gov • (502) 564 -4394 KDE: OAA: DAAS: ss/pp: 08/2020 19