ACT Tests Preparing Schools and Students For Success

ACT Tests: Preparing Schools and Students For Success “Spectacular achievement is always preceded by unspectacular preparation. ” Kua‘ana Lewis Assessment Section 1

ACT Tests: Preparing Schools and Students For Success Segment 1 – Activities before the Test Day ACT EXPLORE / ACT PLAN üTesting Window ACT PLUS WRITING üTesting Window § 03/02/15 – 03/13/15 § 03/03/15 (Administration Date) § 03/02/13 – 03/20/15 (Multi-track schools) § 03/31/15 (Make Up Test Date) v. Administration and Make Up Testing for students using and not using accommodations § 03/03/15 – 03/17/15 (Accommodations Testing) 2

ACT Tests: Preparing Schools and Students For Success Segment 1 – Activities before the Test Day ACT EXPLORE / ACT PLAN ACT PLUS WRITING üChecklist of Dates §Located at the ACT Testing: Hawaii website at www. act. org/aap/hawaii/ §Review Checklist weekly üChecklist of Dates §Located at the ACT Testing: Hawaii §website at www. act. org/aap/hawaii/ §Review Checklist weekly üSupervisor’s Manual §Located at the ACT Testing: Hawaii website at www. act. org/aap/hawaii/ üAdministration Manual §Located at the ACT Testing: Hawaii website at www. act. org/aap/hawaii/ §Policies-Procedures, test materials, testing staff, test scheduling, accommodations, test day procedures, returning of answer folders, test scores 3

ACT Tests: Preparing Schools and Students For Success Segment 1 – Activities before the Test Day ACT EXPLORE / ACT PLAN üOnline Training Webcasts §ACT Explore and ACT Plan Test Administration Training §Located at the ACT Testing: Hawai‘i website at www. act. org/aap/hawaii/ §Call the ACT Explore and ACT Plan Customer Service if there any questions after reviewing the webcast ACT PLUS WRITING üOnline Training Webcasts §ACT Test Administration Training §ACT Test Accommodations (4 webcasts) §Located at the ACT Testiing: Hawai‘i website at www. act. org/aap/hawaii/ §Call the ACT Plus Writing Customer Service if there any questions after reviewing the webcasts 4

ACT Tests: Preparing Schools and Students For Success Segment 1 – Activities before the Test Day ACT EXPLORE / ACT PLAN üParent Letter ACT PLUS WRITING üParent Letter §Parent letter for each test was emailed to test supervisors on 01/12/15 (Monday) §Parent letter was emailed to test supervisors on 01/12/15 (Monday) §Send letter to parents a few weeks prior to the test date so parents can help prepare their children 5

ACT Tests: Preparing Schools and Students For Success Segment 1 – Activities before the Test Day ACT EXPLORE / ACT PLAN üOnline Test Prep Activities §Online test prep information was emailed to test supervisors on 11/05/14 ACT PLUS WRITING üOnline Test Prep Activities §Online test prep information was emailed to test supervisors on 11/05/14 §Login username and password sent to the principal §ACT Online Prep Customer Service: 800498 -6065 6

ACT Tests: Preparing Schools and Students For Success Segment 1 – Activities before the Test Day ACT EXPLORE / ACT PLAN üSelecting and Training Testing Staff §Review the guidelines provided in the Supervisor’s Manual i. e. , selecting testing staff, staff responsibilities, security and distribution of test materials, pre-test activities üSelecting and Preparing Testing Rooms §Rooms are free from distractions ØUninterrupted testing for each test session ACT PLUS WRITING üSelecting and Training Testing Staff §Review the guidelines provided in the Administration Manual i. e. , selecting testing staff, staff responsibilities, security and distribution of test materials, pre-test activities üSelecting and Preparing Testing Rooms §Room are free from distractions ØUninterrupted testing for each test session 7

ACT Tests: Preparing Schools and Students For Success Segment 1 – Activities before the Test Day ACT EXPLORE / ACT PLAN ACT PLUS WRITING üSelecting and Preparing Testing Rooms (cont) §Prepare rooms for testing ØEnough writing surface ØRooms should be free from distractions e. g. , bell, grass cutting ØTwo reliable timepieces, i. e. , wall clock and stopwatch §Seating arrangement ØFace same direction Ø 3 -feet between students ØSeating in straight rows and columns 8

ACT Tests: Preparing Schools and Students For Success Segment 1 – Activities before the Test Day ACT EXPLORE / ACT PLAN üTest Materials §Schools will receive non-secure and secure test materials between 02/09/15 – 02/13/15. Pre-ID labels will arrive during the same time frame in a separate shipment ACT PLUS WRITING üTest Materials §Schools will receive non-secure test materials between 02/02/15 – 02/06/15 §Schools will receive secure test materials between 02/23/15 – 02/27/15 9

ACT Tests: Preparing Schools and Students For Success Segment 1 – Activities before the Test Day ACT EXPLORE / ACT PLAN üTest Materials (cont) §Non-Secure ØBlank student answer documents ØStudent Pre-ID labels ØSupervisor’s Manual (2 copies) ØWhy Take the ACT Explore/ACT Plan (Students take home to share with parents) ØInstructions for Completing Your Answer Folder ØForms and envelopes for returning secure materials §Secure ØTest booklets ACT PLUS WRITING üTest Materials (cont) §Non-Secure ØBlank student answer documents ØStudent Pre-ID labels ØSupervisor’s Manual (2 copies) ØWhy Take the ACT (Students take home to share with parents) ØTaking the ACT State and District Testing ØForms , envelopes, and boxes for returning secure materials §Secure ØTest booklets 10

ACT Tests: Preparing Schools and Students For Success Segment 1 – Activities before the Test Day ACT EXPLORE / ACT PLAN üTest Materials (cont) ACT PLUS WRITING üTest Materials (cont) §Upon receiving materials, schools must inventory materials. Call Customer Service if additional materials are needed §Test materials must be securely stored §Provide students with the document “Why Take ACT Explore? /Why Take ACT Plan? to read and share with their parents §Provide students with the document “Taking the ACT” to review before testing 11

ACT Tests: Preparing Schools and Students For Success Q & A Session for Segment 1 12

ACT Tests: Preparing Schools and Students For Success Segment 2 – Activities during the Test Day ACT EXPLORE / ACT PLAN üAdministration Requirements ACT PLUS WRITING üAdministration Requirements § 1 -Day Administration ØStudent information must be administered first followed by the four academic tests §Pre-Test Session ØStudents complete the pre-test session before the administration of the academic tests § 2 -Day Administration ØStudent information is administered on Day 1 and four academic tests are administered on Day 2. §Test Day ØStudents are administered the four academic tests and the writing test. 13

ACT Tests: Preparing Schools and Students For Success Segment 2 – Activities during the Test Day ACT EXPLORE / ACT PLAN üAccommodated Testing §A school may decide the documented accommodations that are appropriate for a student to use during testing. Therefore, no approval is needed from ACT §Schools submitted an order form to the Assessment Section by 10/24/14 (Friday) for accommodations that required the shipment of materials to their campuses. §Audio DVD §Braille test booklet §Large print test booklet §Reader’s Script ACT PLUS WRITING üAccommodated Testing §ACT-Approved Accommodations ØCollege reportable scores ØMust be approved and authorized by ACT ØApplication form was due to ACT on 11/21/14 (Friday) §State-Allowed Accommodations ØNo college reportable scores* ØSchool staff determine timing and accommodations ØWindow to order State-Allowed Accommodations is 02/02/15 – 02/11/15 * Student receives scores in a letter instead of a score report 14

ACT Tests: Preparing Schools and Students For Success Segment 2 – Activities during the Test Day ACT EXPLORE / ACT PLAN üTest Security §Test materials ØInitial inventory by test supervisor and colleagues ØSort materials by testing rooms Ø Store materials in secure location until morning when testing begins ØRoom supervisors must pick up box of test materials from secure storage site and verify count for each material ØRoom supervisors return test materials to secure storage site after the English, Math, Reading, and Science tests have been administered on one day ØFinal inventory by test supervisor and colleagues ACT PLUS WRITING üTest Security §Test materials ØInitial inventory by test supervisor and colleagues ØSort materials by testing rooms Ø Store materials in secure location until morning when testing begins ØRoom supervisors must pick up box of test materials from secure storage site and verify count for each material ØRoom supervisors return test materials to secure storage site after the English, Math, Reading, and Science tests have been administered on one day ØFinal inventory by test supervisor and colleagues 15

ACT Tests: Preparing Schools and Students For Success Segment 2 – Activities during the Test Day ACT EXPLORE / ACT PLAN üTest Security (continued) ACT PLUS WRITING üTest Security (continued) §In Testing Rooms ØRoom supervisor and proctor need to walk around the testing room to ensure students are working on the correct test and not communicating with each other during the entire testing session §Test Start Time ØSchools are encouraged to begin the test in each testing room between 8: 00 a. m. and 9: 00 a. m. Students’ scores will not be cancelled if testing begins after 9: 00 a. m. §Test Start Time ØVerbal instructions must begin no later than 9: 00 a. m. in all testing rooms. If any testing room starts later than 9: 00 a. m. . , the time and reason must be documented on the Irregularity Report. STARTING AFTER 9: 00 A. M. MAY RESULT IN THE CANCELLATION OF STUDENT SCORES FOR THAT ROOM 16

ACT Tests: Preparing Schools and Students For Success Segment 2 – Activities during the Test Day ACT EXPLORE / ACT PLAN üTest Security (continued) §Electronic Devices ØStudents are not allowed to have cell phones or any electronic communication devices on their person. Preferably they should not bring them into the testing room; if they do, these devices must be turned off and placed under their desk. The verbal instructions state that students may not set watch or cell phone alarms in the testing room ACT PLUS WRITING üTest Security (continued) §Electronic Devices ØStudents are not allowed to have cell phones or any electronic communication devices on their person. Preferably they should not bring them into the testing room; if they do, these devices must be turned off and placed under their desk. The verbal instructions state that students may not set watch or cell phone alarms in the testing room 17

ACT Tests: Preparing Schools and Students For Success Q & A Session for Segment 2 18

ACT Tests: Preparing Schools and Students For Success Segment 3 – Activities after the Test Day ACT EXPLORE / ACT PLAN üReturning Secure Test Materials ACT PLUS WRITING üReturning Secure and Non-Secure. Test Materials §Place the School Header, Testing Irregularity Report(s), Supervisor’s Comment Form, and students’ completed answer documents for standard testing and accommodated testing that are secure in the Tyvek envelope that is placed in the plastic polymailer bag(s) with pre-paid Fed. Ex label that has been affixed on the bag(s) §Return all ACT test materials (Refer to slide 10) §Leave sealed polymailer bag(s) in supervised secure area of the school for regular pickup. If your school does not have a Fed. Ex account that provides a regular pickup, take the polymailer bag(s) to the local Fed. Ex staffed drop off location ØInitial Test Date pickup: 03/04/15 (Wednesday) §Follow packing instructions provided in the Administration Manual §ACT will arrange for pre-scheduled Fed. Ex pickup the day after the initial test date ØMake Up Test Date pickup: 04/01/15 (Wednesday) 19

ACT Tests: Preparing Schools and Students For Success Segment 3 – Activities after the Test Day ACT EXPLORE / ACT PLAN üReturning Secure Test Materials (continued) §The polymailer bag(s) must arrive at ACT no later than 03/27/15 (Friday). This means schools must mail the polymailer bag(s) to ACT no later than 03/25/15 (Wednesday) ACT PLUS WRITING üReturning Secure and Non-Secure Test Materials (continued) §ACT will arrange for pre-scheduled Fed. Ex pickup for all accommodations test materials on 03/18/15 (Wednesday) §Schools are encouraged to return the polymailer bag(s) within two days of test completion 20

ACT Tests: Preparing Schools and Students For Success Segment 3 – Activities after the Test Day ACT EXPLORE / ACT PLAN üReporting §Student Score Reports (2) ØThe school keeps one copy and the other copy is given to the student to take home §Student Score Labels (2 self-adhesive labels) §Student List Report §School/District Profile Summary Reports ACT PLUS WRITING üReporting §Student Score Report (1) ØCopy of the report is mailed to the student’s home §School Level Reports ØStudent Score Report (1) ØStudent Labels (2) ØHigh School Checklist Report (1) ØThese reports will be sent to schools 3 -8 weeks following receipt of answer documents 21

ACT Tests: Preparing Schools and Students For Success Segment 3 – Activities after the Test Day ACT EXPLORE / ACT PLAN üReporting (continued) §Early Intervention Roster §Presentation Packet §Item Response Summary Report §Data File CD §All reporting will be sent to schools 3 – 5 business days following the receipt of the answer documents ACT PLUS WRITING üReporting (continued) §ACT State-Allowed Score Notification Letter (2) ØDelivered no later than 06/23/15 (Tuesday) §ACT Profile Report (1) ØDelivered no later than 07/02/15 (Thursday) 22

ACT Tests: Preparing Schools and Students For Success Q & A Session for Segment 3 23

ACT Tests: Preparing Schools and Students For Success Additional Information ü ACT Plus Writing Test Administration Q&A Session § 02/19/15 (Thursday) § 2: 30 p. m. – 3: 30 p. m. § ACT will email information to test coordinators on how to log into the Q&A session § Review the Test Administration Webcast posted at the ACT Testing: Hawaii website prior to the Q&A session 24

ACT Tests: Preparing Schools and Students For Success Additional Information College and Career Readiness Initiative Update for SY 2015 -2016 The Department’s three year contract with ACT ends on June 30, 2015. Therefore, the Assessment Section staff will be generating a new Request for Proposal (RFP) so that interested testing contractors can submit their proposals for a new contract which must include a set of College and Career Readiness tests for grades 8 -11 that will be implemented beginning in 2015 -2016. 25

ACT Tests: Preparing Schools and Students For Success Additional Information ü Contact the ACT Explore and ACT Plan Customer Service § 877 -789 -2925 § Hours: Monday-Friday, 4: 30 a. m. – 1: 00 p. m. HST ü Contact the ACT Plus Writing Customer Service § General Inquiries- 800 -553 -6244 ext 2800 § Accommodations Questions- 800 -553 -6244 ext 1788 § Hours: Monday-Friday, 3: 00 a. m. – 1: 00 p. m. HST ü Hawai‘i Department of Education – Assessment Section § Kuaanaai_lewis@notes. k 12. hi. us § 808 -733 -4100 26

ACT Tests: Preparing Schools and Students For Success Additional Information ü ACT Testing: Hawaii website § www. act. org/aap/hawaii/ 27

ACT Tests: Preparing Schools and Students For Success Imua e nā keiki o Hawai‘i a loa‘a ka lei o ka lanakila (Children of Hawai‘i Moving Forward to Success) 28