Acquisition Process PRE SOLICITATION Requirements Definition SOLICITATION Requests

Acquisition Process PRE SOLICITATION Requirements Definition SOLICITATION Requests for Proposals Acquisition Strategy Evaluation Phase Requirements Definition Customer Requirements • Assist customer with requirement identification that meets government’s minimum needs Market Research • Perform market research to determine commerciality, availability, affordability and options • Perform sources sought as needed • Acquisition Strategy SOW / SOO • Help customer develop proper work statement tailored to services (commercial / Performance-based), commodities or construction • Panel (over $5 M) • Acquisition Plan • Source Selection Delegation Requirements Definition Acquisition Strategy Receipt Evaluation of Proposals Request for Proposals Discussions (if required) • Good contracting cannot save a poorly defined, planned, or funded program Acquisition Strategy Request for Proposals Evaluation Phase Step 4 – Alt 2 (with discussions) Requirements Definition Evaluation Phase Final Proposal Revisions • Bad contracting can ruin a good program • Contract must capture entire scope of program and define responsibilities Key Principles • Evaluate in strict accordance with RFP criteria • Modify RFP if necessary • Evaluate proposals against standards, not each other • Avoid technical leveling or transfusion • Achieve understanding and resolve issues • Protect all source selection data Contract Formulation • Contract Form • Clauses • Work Statements • Specifications • Delivery Schedule • Payment Terms Step 4 – Alt 1 (without discussions) Requirements Definition • Good contracting is essential to a good program • Develop contract which defines relationship between Government and Contractor Step 4 – Evaluation Phase Request for Proposals Competition Rules • Proposal Preparation Instructions • Evaluation Criteria • Basis of Award Acquisition Strategy • Acquisition must consider • Source Selection Plan small business participation for all contracts expected • Synopsis to exceed $2, 500 Step 3 - Request for Proposal Acquisition Strategy Contract Award Step 2 - Acquisition Strategy Step 1 - Requirements Definition SOURCE SELECTION Source Selection Decision Receipt Evaluation of Proposals • Proposal Analysis • Identify Deficiencies • Identify Strengths Weaknesses and Risks • Score Proposals • Brief SSA Acquisition Strategy Request for Proposals Discussions (if required) Final Proposal Revisions • Clarification Requests (CRs) • Deficiency Reports (DRs) • Responses to CRs and DRs • Face – to – Face Discussions • Proposal Updates Report • Price Evaluation Report • Brief Source Selection Authority • . Competitive Range Determination Acquisition Strategy Request for Proposals • Approve Contract • Send out notifications • Announce Award • Debrief Unsuccessful Offerors Evaluation Phase Source Selection Decision • Proposal Analysis Report • Price Evaluation Report • Brief Source Selection Authority • Decision Document Post Award Step 5 – Contract Award Requirements Definition Evaluation Phase Contract Award Protest Determination • Performance • Notification of award: • Before or After Award suspended • Type: Award or Size - within 3 days • Debrief: verbal/written • Authority: Agency or GAO • Resolution: - Agency: 35 days • Timing: Within 10 days of - within 5 days - GAO: 100 days award or 5 days after debrief Debrief Protest