Accreditation The Whole Story Regional Accreditation Officers Jason

Accreditation – The Whole Story Regional Accreditation Officers Jason Pittenger—Executive Director of Accreditation

Regional Accreditation Officers Shellie Gammill Don Gray Kim Hale Leslie Janis Mat Luse Ryan Pieper Brent Meeks Le. Gay Riggs Larry Stogner Kirk Warnick Mike Teel Mike Lemon

Purpose of the RAO’s • Educate! • Act as liaison between the SDE and the schools. • Resource for information. • Provide guidance and make recommendations. • Conduct audits to gather information for other departments. • Work to facilitate communication between community members and the school district. • We are here to help you be the best leader you can be!

Resources • Standards for Accreditation Guide* • http: //sde. ok. gov/sde/documents/2015 -09 -21/2014 -15 -accreditation-standards • Certification Guide for School Staff Assignments (when available)* • Law Book* • http: //www. oscn. net/applications/oscn/Index. asp? ftdb=STOKST 70&level=1 • RAO • http: //sde. ok. gov/sde/documents/rao-contact-information-list • *Download to IBook on Iphone/Ipad and search

Annual Audits—August/September 1. The district has and follows a policy on felony record searches. 70 O. S. § 5 -142 Documentation: provide felony record search policy for review, a list of names of all new employees, and a letter signed by the superintendent that felony searches have been conducted on all new employees. 2. All bus drivers have the required current health examination form, CDL, Oklahoma bus driving certificate, and the Motor Vehicle Record from the DMV? OAC 210: 30 -5 -8 Documentation: provide copy of health cert. , CDL, Oklahoma bus cert. , & motor vehicle record for review 3. The district is in compliance with the federal requirements for drug testing for school bus drivers. CFR Part 382. Documentation: provide contract with drug testing facility for review and a list of all drivers that are on the list for random testing

Annual Audits—August/September Continued 4. Daily pre-trip bus inspections are being made and reported. OAC 210: 30 -5 -6 Documentation: Provide pre-trip inspections for review. 5. All school buses are inspected annually, by a certified inspector in accordance with state law. OAC 210 : 30 -5 -6 Documentation: provide school bus inspections available for review 6. Annual in-service forms for all bus drivers are on file at the district office. OAC 210: 35 -5 -8 Documentation: provide in-service forms for all bus drivers for review

Annual Audits—August/September, continued 7. All 7 th graders have received one dose of Tdap vaccine. OAC: 535 -1 -2 Documentation: Access to student shot records or a list of Tdap immunizations for each 7 th grader 8. Athletic coaches have completed a course in Care and Prevention of Athletic Injuries. OAC 210: 35 -9 -44; OAC 210: 35 -545; OAC 210: 35 -7 -44 Documentation: Copy of college transcript with course highlighted or certificate from a SDE approved program.

Annual Audits—August/September, continued 9. All students participating in or desiring to participate in an athletic activity and the student’s. Parent or guardian shall, prior to participation in an athletic activity, sign and return the School Acknowledgment of Receipt and Review of a Sudden Cardiac Arrest Symptoms and Warning Signs. 70 O. S. 24 -156 10. Certificate of Completion of Sudden Cardiac Arrest Training offered by a provider approved by the State Department of Heath prior to first practice with students. 70 O. S. 24 -156 Documentation: Provide a copy of certificate. ANNUAL 11. Are handbooks provided for students, parents, and teachers as required by State Department of Education regulation? OAC 210: 35 -3 -69 Documentation: Provide copy of handbooks

Annual Audits—October/November 1. Does the district have specific procedures to be followed in regard to administration of medicines, accidents, emergencies disasters, as well as the reporting of child abuse and child neglect including recognition of child sexual abuse? OAC 210: 35 -3 -107, 70 O. S. § 1210. 160. Documentation: Copy of school policy 2. Is a program offered annually to all teachers (certified personnel) which includes a component of training on recognition and reporting of child abuse and neglect including child sexual abuse? Documentation: Provide copy of sign-in sheet for training 3. Are the Standards of Performance and Conduct for Teachers distributed to all certified personnel annually? 70 O. S. § 6 -101. 21 Provide documentation on how this is distributed

Annual Audits—October/November 4. Does the district have a written plan with procedures in place to protect students, faculty, administration and visitors from natural and man-made disasters? (i. e. , tornados, and other disasters. The plan is on file in each district AND with the local emergency management organization within the district). 63 O. S. § 681 https: //www. ok. gov/schoolsecurity/ Documentation: Provide plan and verify on file with local organization 5. The school’s graduation policy requires the minimum 23 units or sets of competencies. Documentation: Copy of the policy 6. Did the district distribute information on Meningococcal Meningitis at the beginning of the year? 70 O. S. § 1210. 195 Documentation: Provide verification of distribution.

Accreditation YOUR GOAL AS AN EFFECTIVE LEADER Every Site Accredited With… NO DEFICIENCIES

Accreditation • Accredited schools are meeting state requirements. • State aid is paid ONLY to accredited schools • A deficiency indicates the school is not in compliance with a requirement, but is still accredited. (For this year deficiencies are not tied to designations: focus, priority, etc. ) • Deficiencies typically move from one, to with warning, to on probation then to non-accredited for the same deficiency

2018 -2019 Accreditation Application • Fill out the application correctly! • Administrators can delegate job tasks but cannot delegate responsibility! • The application will change and there will be new questions. Answer them correctly. • Some information will be uploaded for immediate viewing instead of being required during Accreditation visit. • Do not use co-teacher, unless there is a true co-teaching situation. • Make sure to put Career Tech information in the system correctly. • If you have questions call for clarification! – 405. 521. 3335

Preparing For Your Audit • Organize your supporting evidence in the order requested (Without a paper trail it didn’t happen). • Use a file box or binder to organize materials. • Do not use plastic sleeves. • Use this opportunity to demonstrate the great things going on in your school district.

Exception Reports Personnel Report Accreditation Application Your Student Information System District Exceptions

Be Proactive and Be Prepared Run an RAO Exception Report to view problem areas in your system. To run the report follow these steps: • Single-Sign On • Accreditation • Reports • Exceptions • RAO Exceptions

Accreditation Audits - UPLOADS Uploads PLEASE—Have your district, site, date and document in the title you save your uploads to before uploading. To upload documents sign on to SSO • Click the Accreditation Tab • From the Summary Tab scroll down to document upload and click upload document • There, listed in red, you will find a list of things that need to be uploaded. • Scrolling down from there you will find a browse button • From there you will select the item you are uploading that has been saved with your district and site, date and document in the title.

Accreditation Uploads • Select the purpose of the upload. (example: CPR) • Select the year of the documentation. • Write a short file description • Click upload file

District Treasurers/Encumbrance Clerks • 12 hours of school finance laws. • 12 hours of continuing education in last three years. • As of fall 2014 trainings must have approved stamp. • Please put the most recent training in front of the file. • Provide documentation. $100, 000 for superintendent and $1, 000 for treasurer bonds. • Superintendent cannot be treasurer or encumbrance clerk.

Adjunct Teachers • Can teach three hours in an area outside of certification area. • The classes can be three different subject areas. • The local school board must review credentials and approve. The school board minutes of approval must reflect the teacher name, subject areas approved, and the school year, and the vote. This year would be 2018 -2019. • The core academic subjects will require a $25 fee. If non core no fee is required. • No bachelors degree is required to obtain an adjunct. • They do not need to be a certified teacher.

Emergency Certifications • Emergency requests should be submitted to the OSDE as soon as possible. A teacher can only receive emergency certification in a particular subject area for two years. Additional years will not be granted to that teacher in the same subject area. • Emergency certification will not be granted for driver’s education or special ed. • HOUSSE is for Special Ed. and Alt. Ed only.

Site Code and Grade Span Changes • Site code and grade span change requests must be into the accreditation office by September 1, 2018 for the 2018 -2019 school year.

Transportation • Pink cards will no longer be issued by the OSDE. • Districts will need to input all information into Single Sign On. • Go to Single Sign On: • Bus Driver Transfer • Input all information regarding the bus driver. • If you do not have the current physical and/or DMV( 2018 -2019), the superintendent will have to include a note stating that those documents will be on file in the district office or the program will not allow the report to be certified. All of the documents will have to be provided to the RAO during the transportation audit.

Transportation • Pre- and Post- trip inspections for every bus on every day that they are used to transport students. There is a new one that is available online for districts to use. • Documentation that all buses are inspected annually as in accordance with state law. • Documentation that inspector is qualified. • Required documentation on every driver and every bus. • Documentation that the supervisor has attended Alcohol and Substance Abuse training. • This will be checked initially in the September/August audits, but will be rechecked for any new drivers in the spring.

Bus Drivers • Have a list of all bus drivers including activity drivers. Each driver should have: • The required health examination. A new form is available this year on the SDE website that does not show personal information (Make sure Dr. checks “Yes” they can drive and signs the form. ) Only include the front page stating they can drive. Do not include the personal information. • DMV Report • CDL with appropriate endorsement • Documentation that district participates in random drug testing • In-service forms for all bus drivers (make sure you have the new form with two sections) • Again, will be rechecked in the spring

Tdap: 7 th Grade Students • Not the same as DTa. P • Brand Names: Adacel (Tdap), Boostrix (Tdap) • Most Dr. Offices and Health Departments are connected to the same system. • Contact the State Health Department to get access. • If a large majority of students are not inoculated contact health department or local tribal office. • If parents choose to not get inoculations they must have an approved form from the State Department of Health in your files.

Care and Prevention and Cardiac Arrest • Every Certified, Head/Assistant or Adjunct / Lay Coach Must Have Care and Prevention And Cardiac Arrest Certification. Have the Transcript With Care and Prevention Highlighted. • Class must be taught by a certified athletic trainer and include a lab. Make sure the certificate has all of the necessary information • You can look up certified trainers online on the site Oklahoma Board of Medical Licensure and Supervision to make sure they are certified. http: //www. okmedicalboard. org/search • A Certificate of Completion from an approved provider will serve as documentation for the Cardiac Arrest Certification. Each coach must have their own certificate.

Safety Committee • This committee is waived. However, we recommend that districts still have the meetings and document the discussions. Districts want to let the stakeholders know that the leaders of the district/sites are doing everything possible to keep students safe. HB 1684 requires districts to include suicide prevention in the discussions. • Active Shooter – Following Parkland, it would be wise to have a documented plan for an Active shooter that can be shared with the local school board. The Oklahoma School Security Institute can assist

Required Members for Safety Committee • Teachers • Parents of enrolled students • School official who participates in investigations regarding bullying • HB 1684 requires districts to include a counselor or mental health provider

Hours/Days • Do not mail/email documents to the Accreditation office or the RAO • Get board approval for school calendar if 1080 hours. Upload the information on the single sign on. Unofficial board minutes will work. • Documentation due October 15 th • Board Minutes • Board Memo (Letter written on school letterhead) • To upload go in to Single Sign-On: • Accreditation • Upload documents *Please Name Indicating District, Site, ETC* Refer To Slide 16 • Your RAO will take a signed copy with them during ASR. • SY 18 -19 will use WAVE data for instructional minutes and calendar days!

Drills 2018 -2019 • • 2 Tornado drills (September and March) 2 Fire drills (within 15 days at the start of each semester) 4 Security drills (one within 15 days of the start of each semester) 2 Bus evacuation drills (one within 15 days of the start of each semester--recommended) • 2 Other drills (selected after evaluation of local safety issues) This may be an additional two bus evacuations, but it must be in addition to the two required bus evacuation drills. Change the type of drill frequently, so that your district has documentation that they are well prepared. • Report drills to www. schoolsecurity. ok. gov

2018 – Legislative update

HB 2009 by Rep. Charles Mc. Call (R-Atoka) requires the State Department of Education annually publish on its website a report listing all increases in wages, salaries, rates of pay or fringe benefits and any changes to job class, excluding job classes that did not result in an increase of pay. HB 2259 by Rep. Dell Kerbs (R-Shawnee) specifies that teachers of children under 18 must report to the DHS Hotline suspected child abuse or neglect immediately upon discovery of the abuse or neglect. For students 18 and older, teachers should report suspected abuse or neglect directly to local law enforcement.

• HB 2860 by Rep. Tammy West (R-Bethany) requires the State Dept. of Education to publish school district data on its website, including the per-pupil expenditure and the total compensation package of the district superintendent, including a listing of the base salary, insurance, retirement and other fringe benefits. School districts must provide a link to the SDE's school district financial information site. • HB 3220 by Rep. Jadine Nollan (R-Sand Springs) directs the State Board of Career and Technology Education and the State Department of Education to promulgate rules for a certification system option for teachers and instructors in the technology center school districts. The certification system must be competency based and shall reflect industry standards and skills.

• HB 3313 by Rep. Rhonda Baker (R-Yukon) and Sen. Stephanie Bice (R-OKC) the membership of the Dyslexia and Education Task Force to include a member who is a speech-language pathologist appointed by the Speaker of the House. • SB 1015 by Sen. Gary Stanislawski (R-Tulsa) requires employees of an educational service provider contracted with a school district who perform functions that would otherwise be performed by a school district employee be considered employees of a school district for purposes of the Larry Dickerson Education Flexible Benefits Allowance Act unless otherwise provided for in the contract between the educational service provider and the contracting school district.

• HB 3221 by Rep. Jadine Nollan (R-Sand Springs) and Sen. Gary Stanislawski (R-Tulsa) requires the State Dept. of Education's U. S. History component to include information about Juneteenth commemorating emancipation of enslaved African Americans. It also requires the State Board of Education to adopt a timeline providing for transition to an electronic delivery system for all state assessments. It grants districts the option to offer printed assessments. • SB 929 by Sen. Gary Stanislawski (R-Tulsa) modifies definitions in the State Aid formula relating to students with disabilities, updating them to more closely mirror federal definitions.

• SB 980 by Sen. AJ Griffin (R-Guthrie) establishes different teacher certification options, including an initial teaching certificate, a career certificate, a mentor teaching certificate, and a lead teaching certificate. It establishes qualifications for each type of certificate, including additional contract days and salary supplements for mentor and lead teaching certificates. • SB 1196 by Sen. Gary Stanislawski (R-Tulsa) would allow high school seniors eligible for concurrent enrollment to receive a tuition waiver for up to 18 credit hours during the senior year and subject to funding, would permit tuition waivers for nine credit hours of concurrent enrollment for high school juniors.

• SB 1370 by Sen. Jason Smalley (R-Stroud) adds successful completion of one year of a full-time, three-hour career tech program or any other mathematics course with content and/or rigor equal to or above Algebra I to the courses to meet the mathematics requirement for high school graduation. It requires the State Board of Career Tech to promulgate rules. • SB 1566 by Sen. Michael Bergstrom (R-Adair) and Rep. Avery Frix (R-Muskogee) requires the Oklahoma Tourism and Recreation Dept. to coordinate with the Oklahoma Historical Society to develop educational programs and materials for Oklahoma schools that promote learning both by reading about and visiting Civil War battle sites in the State of Oklahoma.

• HB 1334 by Rep. Chuck Hoskin (D-Vinita) allows local boards of education to transfer title to unimproved real property to a municipal or other local housing authority in order for such housing authority to construct single family dwellings or multifamily dwellings on such real property. • HB 3117 by Rep. Carl Newton (R-Cherokee) modifies the notification requirements related to school board member continuing education requirements and reduces the amount of time a person must wait to seek or hold a board seat if they have previously vacated a seat because of a failure to meet continuing education requirements.

• HB 3309 by Rep. Rhonda Baker (R-Yukon) requires the State Dept. of Education to administer an induction program for teachers to provide support, mentorship, and coaching to educators at the beginning of their careers or as they transition to new roles within a school or district. • SB 950 by Sen. Gary Stanislawski (R-Tulsa), requires school districts permit a student to possess and self-apply sunscreen. It also permits, with written permission, a designated school employee to apply sunscreen to a student who is unable to selfapply.

• SB 960 by Sen. Julie Daniels (R-Bartlesville) modifies current law to allow employee requests for payroll deductions be emailed or faxed rather than requiring a handwritten request. • SB 1197 by Sen. Gary Stanislawski (R-Tulsa) modifies student assessment performance level labels for standardized assessments to align with NAEP categories (advanced, proficient, basic, below basic). • SB 1398 by Sen. Stephanie Bice (R-Edmond) gives local school districts the option of using building fund money for district operations. This measure will go into effect if approved by a vote of the people as outlined in SJR 70.

• SB 1600 by Sen. Kim David (R-Porter) and Rep. Kevin Wallace (RWellston) repeals and replaces the previous education budget contained in HB 3705 and is updated to include the approximately $20 million in projected revenue from the internet sales tax expansion earmarked for the Education Reform Revolving (1017) Fund. The measure appropriates $2. 9 billion for Common Education -- a $480 million increase over the current year's education budget. • HB 3152 by Rep. Jeff Coody (R-Lawton) and Sen. Paul Scott (RDuncan) allows local school board candidates or board members to be related within the second degree by affinity or consanguinity to any employee of the school district governed by the board if the school district has an ADM of less than 400 and the school board has previously adopted a policy stating such a candidate or board member does not attend or participate in any regular or executive session of the board held to consider any personnel matter or litigation relating to the school district employee.

• HB 3311 by Rep. Rhonda Baker (R-Yukon) and Sen. Michael Bergstrom (R-Adair) requires subject matter standards for history, social studies, and U. S. Government to include the content of the U. S. naturalization test. It also requires the subject matter standards for U. S. Government to include an emphasis on civics. • SB 1198 by Sen. Gary Stanislawski (R-Tulsa) and Rep. Tammy West (R-Bethany) reauthorizes the Public School Classroom Support Revolving Fund income tax checkoff to benefit education. It brings in about $25, 000 each year, which the SDE uses to award grants to classroom teachers for materials, supplies and equipment.

• HB 2911 by Rep. Mickey Dollens (D-OKC) and Sen. Adam Pugh (R-Edmond) amends the student ICAP (Individualized Career and Academic Plan) to include an expansion of postsecondary career opportunities, including military careers, apprenticeship programs, career and technology programs leading to certification or licensure.

Questions? Jason Pittenger, Executive Director Accreditation 405. 521. 3335