Accountability No 2 Accountability means being able to

Accountability No. 2 Accountability means being able to provide an explanation or justification of one’s actions in relation to events or transactions. Because records underpin accountability, ad hoc record-keeping practices significantly increase the risk of organisations being unable to account for their decisions, actions or inactions. Therefore, strict procedures need to be defined for all record-keeping The regulation of record-management practices and procedures ensures that uniform protection is given to all records, and that information can be efficiently and effectively retrieved using standard forms of identification and retrieval procedures. Also look at the mandatory principles of accountability 4. 4 pg 177

Legislation and standards l From legal, archival and historical viewpoints, organisations have a responsibility to maintain the authenticity and integrity of their information, and in so doing, ensure that all requirements under the Statutory Acts, Regulations and Standards noted in (but not limited to) figure 4. 6 are adhered to on page 179.

Legislation l Legislation and Standards impose obligation on organisations and individuals to manage and maintain information resources in certain ways. For example, legislation can demand that records be created and stored in a specific manner, and determine who can access the information. Should these obligations not be fulfilled, penalties are also determined by law. l Because of these issues, serious consideration needs to be given to the development of quality policies and procedures relating to information management, and training provided so that all employees understand that each of them has a responsibility for record keeping within the organisation.

Questions 1. Discuss the following statement in relation to this Unit of work so far. l Not only lives and buildings were lost in the 9/11 disaster in New York. BSBINM 201 A 1. 3 2. Explain the difference between: l tacit and explicit information l knowledge and information management. ¡ �� BSBINM 201 A 1. 1 3. Outline reasons why organisations find it difficult to manage their workplace information. l BSBINM 201 A 3. 2 and 3. 4