Accessing Cultural Heritage The Role of Collective Management

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Accessing Cultural Heritage The Role of Collective Management Olav Stokkmo, CEO of IFRRO ARIPO-IFRRO-NCC-Repronig-WIPO

Accessing Cultural Heritage The Role of Collective Management Olav Stokkmo, CEO of IFRRO ARIPO-IFRRO-NCC-Repronig-WIPO conference , 17 September 2013, Lagos

Some digital libraries initiatives

Some digital libraries initiatives

“Digital Library” initiatives Some examples • Gutenberg project (www. gutenberg. org) – >100, 000

“Digital Library” initiatives Some examples • Gutenberg project (www. gutenberg. org) – >100, 000 titles, mainly out-of-copyright; free downloads • World Digital Library (www. wdl. org) – 7 languages; 106 partners – Primary material – Prototype: 8, 431 items (8, 016 books, revues, texts, images) • Internet Archive (www. archive. org) – 4, 733, 126 texts available – 353 billion World Wide Web pages

“Digital Library” initiatives EUROPEANA European Digital Libraries Ø > 26 million objects (July 2013)

“Digital Library” initiatives EUROPEANA European Digital Libraries Ø > 26 million objects (July 2013) Ø > 2, 200 collaborating institutions and organisations Ø 123 libraries; archives; museums providing content Ø Common access point to the collections www. europeana. eu

Making cultural heritage available legally LEGAL ISSUES

Making cultural heritage available legally LEGAL ISSUES

Fundamental Rights Concerned Exclusive Rights 1. Reproduction (Berne Convention Article 9. 1) 2. Make

Fundamental Rights Concerned Exclusive Rights 1. Reproduction (Berne Convention Article 9. 1) 2. Make available/Communication (WCT Article 8) 3. Distribution (WCT Article 10) q Exceptions/Limitations to exclusive rights (BC 9. 2) q Certain special cases; q Not in conflict with the normal exploitation of the work q Not unreasonably prejudice the legitimate interest of RH q. Libraries: Preservation; dedicated terminals on library premises

Digitising Cultural Heritage legally Identifying and addressing ØRights ØRightholders ØRight status ØRight clearance ØOrphan

Digitising Cultural Heritage legally Identifying and addressing ØRights ØRightholders ØRight status ØRight clearance ØOrphan Works ØOut-of-Commerce & In Commerce Works

Making cultural heritage available legally TOOLS AVAILABLE

Making cultural heritage available legally TOOLS AVAILABLE

Europe Stakeholder developed tools • Orphan works – Diligent search for rightholders Guidelines –

Europe Stakeholder developed tools • Orphan works – Diligent search for rightholders Guidelines – Databases of Orphan works Criteria – Rights Clearance Centres Criteria • Works Out of Print/Distribution/Commerce – Model Licence – Databases of Out-of-Commerce works Criteria – Rights Clearance Centres Criteria • On-Line Accessibility – Model Licence

Out of Commerce Works (OOC) Principles in Stakeholder Mo. U 1. Selection: Agree on

Out of Commerce Works (OOC) Principles in Stakeholder Mo. U 1. Selection: Agree on what to make available/digitise 2. Voluntary Collective Licensing; Remuneration 3. Possible inclusion of works of authors and publishers not in the RRO catalogue; Right of withdrawal 4. Libraries observe agreed conditions 5. Cross-border accessibility

Making cultural heritage available legally COLLECTIVE LICENSING

Making cultural heritage available legally COLLECTIVE LICENSING

Selection from Library Collection Agree what to include 1. Selection from Library Collection Works/Materials

Selection from Library Collection Agree what to include 1. Selection from Library Collection Works/Materials • Public domain • In copyright – In commerce – OOC (Majority) – Orphan (some) Roman Alapage

Selecting - Identifying Works, Authors, Publishers, Status 13 • Public Domain • No need

Selecting - Identifying Works, Authors, Publishers, Status 13 • Public Domain • No need to clear rights • Known author/publisher • In Commerce • Out of Commerce • Rights can be cleared • Directly / RRO • Unknown/id Author/Publisher: Orphan • Legislation to clear rights – by CMO

OOC in digitisation projects RROs the natural one stop shop 2. COLLECTIVE LICENSING Rights

OOC in digitisation projects RROs the natural one stop shop 2. COLLECTIVE LICENSING Rights in OOC may be with • Authors • Publishers RROs – – – Mandated Established Owned Governed Licence collectively jointly by } on behalf of Authors & Publishers

The global network 140 members in 78 countries International Federation of Reproduction Rights Organisations

The global network 140 members in 78 countries International Federation of Reproduction Rights Organisations 87 RROs IFRRO Mission • Increase lawful use of copyright works • Eliminate unauthorized copying • Promote efficient collective rights management 53 Creator & Publisher bodies

OOC in digitisation projects Voluntary Collective Licensing RROs will – Collect mandates from authors

OOC in digitisation projects Voluntary Collective Licensing RROs will – Collect mandates from authors and publishers relevant to the (groups of ) works agreed to be included – Inform of withdrawn creators, publishers, works – Sign the licence – Monitor the licence Libraries will – Be transparent in the project planning – Ensure that licensing conditions are observed • Digitise/make available authorised works only ARROW = appropriate tool to identify / select

Collective Licensing Inclusion of works not in RRO catalogue 3. INCLUSION OF WORKS NOT

Collective Licensing Inclusion of works not in RRO catalogue 3. INCLUSION OF WORKS NOT IN CATALOGUE Authors & Publishers Not in RRO catalogue RRO Mandating Authors Works may be withdrawn Voluntary Collective Licensing Agreement Mandating Publishers User (Library) • Legal Presumption • Extended Coll. Licence • Compulsory Coll. Manage

To facilitate search 29/10/2012 www. arrow-net. eu Co-funded by the Community programme e. Contentplus

To facilitate search 29/10/2012 www. arrow-net. eu Co-funded by the Community programme e. Contentplus

Digitising cultural heritage legally Five key issues 19 } Identifying and addressing Rights Requires

Digitising cultural heritage legally Five key issues 19 } Identifying and addressing Rights Requires • Search tools / facilities Registries Rights clearance mechanisms Enabling legislation Rightholders Rights status Rights clearance handling Unidentifiable/Unlocatable rightholders (Orphan works) • • •

The ARROW work flow VIAF Matching records Bi. P 1 st data collection 2

The ARROW work flow VIAF Matching records Bi. P 1 st data collection 2 nd data collection TEL Library interface Library 3 rd data collection ROW RRO

RESULT OF PILOT VALIDATION Time (and cost) benefit from using ARROW Total Manual search

RESULT OF PILOT VALIDATION Time (and cost) benefit from using ARROW Total Manual search 95% Other 5% Search using ARROW 5%

Time save using ARROW Search for author, publisher, work, status Time saved using ARROW

Time save using ARROW Search for author, publisher, work, status Time saved using ARROW in hours; 63 – 102 records France Germany Spain UK 184 52 34 12. 7 Manual 4 3. 5 4. 5 3 ARROW

Making cultural heritage available legally SOME PRACTICAL EXAMPLES

Making cultural heritage available legally SOME PRACTICAL EXAMPLES

Library Digitising Project “Bookshelf” (Norway) Contract National Library – RRO (Kopinor) – Mandate from

Library Digitising Project “Bookshelf” (Norway) Contract National Library – RRO (Kopinor) – Mandate from authors and publishers – Extended Collective Licence • Digitise and make available 250, 000 books – Published before 2000 – Includes orphan works and out of commerce works – Fee per page made available to public per year • User access – – Registered library users Norwegian IP addresses View; No download, print-out or copying Purchase opportunities http: //www. arrow-net. eu/news/rightsholders-and-national-library-norway-agreed-digital-library-project. html http: //www. arrow-net. eu/news/bookshelf-project-contract. html

Library Digitising project Some examples 25 FRANCE • Out-of-Commerce Books published in France <

Library Digitising project Some examples 25 FRANCE • Out-of-Commerce Books published in France < 2001 • Compulsory Collective Management by RRO – Right of withdrawal GERMANY • • Out-of-Commerce Books published in Germany < 1966 Licensing by RROs (VG Wort and VG Bildkunst) – Legal Presumption – Right of withdrawal

In conclusion

In conclusion

Library Digitisation project The constructive way to solutions 27 • Creative collaboration – finding

Library Digitisation project The constructive way to solutions 27 • Creative collaboration – finding solutions in the interest of all • Copyright compliance & • Collective Copyright administration

Thank you! Olav. Stokkmo@ifrro. org www. ifrro. org 28 28

Thank you! Olav. [email protected] org www. ifrro. org 28 28