Academic Probation AP RAMEEN MOHAMMADI ADVISEMENT COORDINATOR MEETING

Academic Probation (AP) RAMEEN MOHAMMADI ADVISEMENT COORDINATOR MEETING OCTOBER 20 2015

Agenda Changes to our academic policies The Academic Probation Category # of AP students for the 15 -16 academic year Framework Timeline for 15 -16 Your Feedback

Changes to our academic policies We are adding the new category Academic Probation to our Academic Standing.

The Academic Probation Category Successful Semester a) has a semester GPA of 2. 0 or above AND b) has received (A through D-, P, S, H, or IP) in 12 credits for the semester when full-time. Good Standing Cumulative GPA is 2. 0 or above AND Successful Semester Academic Warning A continuing student who does not have a Successful Semester with no previous instance of a BAD semester Consequences: Notification by letter from the Dean’s Office and mandatory re-advisement Academic Probation A new student who does not have a Successful Semester OR A continuing student with a previous Unsuccessful semester who does not have a Successful Semester OR Any student whose Overall GPA falls below 2. 0 Consequences: Student develops and follows Academic Success Plan

The Academic Probation Category. Continued Return to Good Standing The student with an AP status returns to GS when the student’s overall GPA has been repaired (2. 0 or above) and the student had a successful semester (semester GPA 2. 0 or above) Remain in AP Overall GPA is still below 2. 0, semester GPA is at 2. 0 or above and the student has fully adhered to the Success Plan Overall GPA is still 2. 0 or above, semester GPA is below 2. 0, but the student followed their Success Plan.

The Academic Probation Category. Continued Disqualification Student on AP who … does not have a Successful Semester with an Overall GPA below 2. 0 OR has an Overall GPA below 2. 0 and even though just had a Successful Semester, he or she did not follow the Academic Success Plan OR Still has an Overall GPA at 2. 0 or above, but just had another bad semester and did not follow his or her success plan. Consequences: Student may appeal. If denied, student must repair GPA elsewhere for a minimum of one semester taking a minimum of 12 credits at an accredited institution, achieving a minimum GPA of 2. 5 there. Students Reinstated after Disqualification Re-enter into Academic Probation status Note: A different status may be assigned by the Dean depending on the nature and success of coursework taken while away from campus.

# of AP students for the 15 -16 academic year No student to be on AP this Fall. As a result we expect that no student will disqualify at the end of fall 2015. When we use fall 2014 numbers, we can forecast as many as 900 students will be on AP at the end of the fall semester. This is of course one of the reasons to use Starfish and interventions with our new students this fall. We hope to see a smaller number of students needing to be on AP.

Expected # of AP students by Unit The expected numbers students to be on AP in Spring 2016 in various academic units are in this chart: UNIT CLAS NEW (F, T) CONT/ READMIT TOTAL NOTE 231 200 So. B 62 88 158 CMA 58 50 108 Big group in COM So. E 30 39 69 Majority in C&I 4 11 15 385 388 EL Total 431 Big groups in CS/ECE/BIO/PSY/PBJ. 30 UND (mostly FY) 781 201 freshmen and 184 transfers The numbers above takes out expected EOP and Athletes who will be expected to be on AP

Framework During fall 2015 system implementation, training, and communications We’ll be selecting a number of AP Advisors to work along the side of our Deans and professional advisors during the winter’ 16 to help students develop Academic Success Plans In Spring the students will also need to meet with these AP advisors where all meetings will be noted through Starfish Connect

Timeline for 15 -16 Friday 12/18/2015 -Academic Probation (AP) list of students generated Monday (12/21/2015) Students sent letter and e-mail to inform them of AP policy and deadline 1/04/2016 to complete the Self-Assessment Monday (12/28/2015) Reminder e-mail sent to students who have not completed their Self-Assessment Monday (01/04/2016) - Friday (01/15/2016) Contacting students who have completed their Self-Assessment to schedule a 30 minute phone call to discuss academic plan the AP Advisors determine course retakes/required courses, consult department from the student’s major if needed, approval from the Dean on the finalized plan -Advisors complete phone calls to students to discuss the academic plan. By the end of the call, the plan is to be finalized and sent to student for final review and signature by 01/15/2016. Monday- 01/21/2016 Final notice to students who have not completed the process regarding their spring semester deregistration of their courses and removal from Residence Halls if applicable.

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