Academic Presentation 3 elements to make your presentation

Academic Presentation 3 elements to make your presentation successful Logical Structure 2017/05/31 Delivery Academic Writing 7 Visuals 2

Preparing 2017/05/31 Academic Writing 7 3

Structure and content Delivery Repeatability Graphs Tables Length Vocabulary Paper One way Repeatable Details Complete 13 words/sentence Technical terms Feedback Audience No Unlimited 2017/05/31 Academic Writing 7 Presentation Bi-directional Transient Emphasis Brief or None 4, 5 words per line Depends on the audience Yes Immediate 5

Let’s think General　Public（ 一般の人々） about your audience Science club 発表は誰に向け （科学クラブ） Department ておこなうのか 研究室. Academic Conference 2017/05/31 Academic Writing 7 6

Your audience To whom are you going to make it? • Background, Affiliation, Age, Education • Knowledge: How much they know about the topic • Attitude: Are they interested in the topic? Do they have their opinion? • Expectations：Participating actively or passively • Number of participants：With a microphone? How big the gesture or voice should be. 2017/05/31 Academic Writing 7 7

会場分析 2017/05/31 Academic Writing 7 9

Rules for oral presentation • Show only what is essential. • Communicate with audience through at least two channels (visual-auditory). • Speak slowly and clearly: Do not try to present too many things. • Define clearly your key words. • Do not talk about details of mathematical derivation, sample preparation, field monitoring equipment, etc. • Finish your talk punctually. 2017/05/31 Academic Writing 7 10

Slide Design: Visuals

Key slides for your presentation • Add a cover introducing your topic, yourself and your affiliation • Add an outline of the content, so the audience can easily identify the topics you will cover • In the last slide, include your contact information and open for questions and comments • You can use a progress bar if you consider it necessary 2017/05/31 Academic Writing 7 13

Slide design • 4 -5 keywords to explain each point TEST (no full sentences on slides) • • TEST One topic/idea per slide Sufficient contrast Large enough fonts Test=48 Test=44 1 -2 min per slide Test=54 Test=40 Readable Test=36 Test=32, Test=28 2017/05/31 Test=24 Test=20 Academic Writing 7 Test=14 Test=18 Test=16 15

Images Injuries due to falling coconuts Based on a paper by Dr. Peter Barss, published in The Journal of Trauma, 1984 Nov; 24(11): 990 -1. Presented by Adi Andreeva The University of Tokyo 2017/05/31 Presented by Adi Andreeva The University of Tokyo Academic Writing 7 16

INTERNATIONAL JOURNAL OF TOURISM RESEARCH Int. J. Tourism Res. 6, 251– 261 (2004) Published online in Wiley Inter. Science (www. interscience. wiley. com). DOI: 10. 1002/jtr. 486 , Cruise Ship Passenger Spending Patterns in Pacific Island Ports Ngaire Douglas 1, * and Norman Douglas 2 2017/05/31 Academic Writing 7 17

53 million people cruising in the past decade 2017/05/31 Academic Writing 7 18

Graphs Simplify your data whenever possible Give examples to explain complicated graphs Put a self-explanatory title Indicate units clearly Explain clearly EVERYTHING you show Be careful with black-and-white handouts Every curve must be defined clearly; understood in a short time during presentation. • Every comment is written horizontally, no need to rotate your head and read vertically. • • 2017/05/31 Academic Writing 7 19

Graphs 2017/05/31 Academic Writing 7 21

Use of Visuals People remember: • 10 % of what they read; • 20 % of what they hear; • 30 % of what they see; • 50 % of what they see and hear; • 70 % of what they say; and • 90 % of what they do and say Metcalf, T. (1997) Listening to your clients, Life Association News, 92(7) p 16 - 18 2017/05/31 Academic Writing 7 22

Delivery 2017/05/31 Academic Writing 7 23

Delivery • Greet at the front of the room • Stand by the screen (not in front) Screen PC audience 2017/05/31 Academic Writing 7 24

Attitude 最後に動かすのは人間的要素 • 誠実さ (integrity) • 熱意 (enthusiasm) • 専門的技術 (professionalism) • 明確さ (clarity) • 積極性 (positivity) • 自信 (confidence) 2017/05/31 Academic Writing 7 25

Your presentation has started before you even say a word When you approach the podium: • Be confident(自信をもって） • Maintain a good posture(良い姿勢で） • Make eye contact with the audience(アイコン タクト） • Pause appropriately before beginning to speak • Do not rush, give the audience some time to adjust and focus their attention(急がず落ち 着いて） 2017/05/31 Academic Writing 7 26

Eye contact is essential Screen point look PC Listen Talk presenter 2017/05/31 look Academic Writing 7 • To establish relationship with the audience • To appear more honest and professional • To get feedback: are they following you? • To stop you from reading your notes listener 27

Eye contact • For a small audience- include as many people as possible • For a large audience, make contact with various parts of the room • Don’t go systematically around the room- be random • • • Look at different people across the room for at least 3 sec Move to another person at the end of a phrase/sentence Imagine many one-on-one conversations Don't READ to the audience, TALK to them Focus on people who seem to need it (bored, sleepy, not smiling, etc. ) 2017/05/31 Academic Writing 7 28

Hands and other untamable movements • Keep hands in view　(手は見えるように） • Let your gestures flow naturally • Don’t do distracting hand motions and don’t move rapidly from one site to another in the room(手の動き、体の動 きに注意） • Don’t adjust your tie or clothing • Don’t sway • Don’t slouch • Don't stare at the PC/screen/notes • Don't look at the screen, use the correct hand to point 2017/05/31 Academic Writing 7 29

Voice • Make sure you speak CLEARLY. • Never use a monotone- go from slow to fast, loud to soft, humorous to serious. • Your tone of voice shows whether you are passionate about your research. • Pause before you emphasize a point. • Speed up to show excitement. • Always have the big picture in your mind. • Try to have a WOW point. • Sound CONFIDENT. 2017/05/31 Academic Writing 7 31

Structure & Content

Presentation structure • Catch and keep the attention – Mention a great achievement/possibility first – Show the “big picture” – Discuss the details of your arguments – Repeat the main point • Make your statement and show your argument • Also in Q&A: answer concisely, then expand your answer • Introduction: Body: Conclusion=20%: 60%: 20% 2017/05/31 Academic Writing 7 35

Make a story board Introduction • Topic • Agenda • Review 2017/05/31 Body • Methodology • Results • Discussion Academic Writing 7 Conclusion • Summary • Future work 37

Organize your content Opening 何について語るか (Goal setting) Introduction なぜその研究をするのか(Background) いかにやったか(Scope, Approach, Methods) Body 何を学んだか(Results) 何を意味するか（Interpretation/Discussion） Summary/Conclusion まとめ(Restate main points) Closing 将来の計画と展望 (Vision) Questions and Answers 2017/05/31 聴衆との対話 (Interaction) Academic Writing 7 38

Common mistakes in the structure • • Starting from details Following time order Follow the order of the paper Using 起承転結 ("twist", "turn", or "volta") (Introducing a revolutionary new idea/concept near the end) conclusion beginning 起承転結 2017/05/31 Academic Writing 7 39

Key message • Key words and phrases have to be repeated. Be consistent with vocabulary but rephrase the idea many times Introduction Tell them key message Body Key message Conclusion Tell them key message Tell them three times approach 2017/05/31 Academic Writing 7 40

Q&A session • • • Actively ask for questions/comments right after your presentation; ask for more questions after the first round of questions Prepare for the questions your audience may have – Brainstorm 10 -20 Q&As – Make extra slides to explain details/algorithms etc. Take notes of each question (for answering, for ideas in your future research, and to show them to your professor later) Repeat (rephrase) the question - So the whole audience can hear it - So that the asker knows that you (mis)understood Answer to the whole audience (not just to the questioner) 2017/05/31 Academic Writing 7 41

Transition words • Notify your audience that you will move on to the next topic • Do not rely on people’s memory. They have forgotten what you mentioned 10 slides ago. • Summarize what you have said before and highlight the main point • Give audience time to digest what they’ve heard • Have smooth transitions and practice enough 2017/05/31 Academic Writing 7 43

Make a small presentation • Make pairs to make a small presentation • Talk about a bad day you had and what you learnt from it • Use as many expressions as you can, from slides 46 to 57 • When you use them, mark them to know how many you could use 2017/05/31 Academic Writing 7 45

Useful expressions • Introduce yourself – My name is X from The University of Y. Today I’d like to present my topic W • Thanking the chairman for introducing you – Thank you Mr. Chairman – Thank you for your kind introduction Mr. Chairman (or: Professor/Doctor/Mister/Miss X) • Greeting the audience – Good morning/afternoon (ladies and) gentlemen – Good morning everybody. Thank you for coming to my talk today 2017/05/31 Academic Writing 7 46

Presenting your topic • Acknowledge important contributors – I did the research I present today in collaboration with my colleagues from <other company/university> who are also present in the audience here today/who could not join us here today. – I give this presentation on behalf of X, who, unfortunately, could not make it here today. (If you did not participate in the research) • Do not read the title of your presentation, instead: – In this presentation I will show you that/why/how/… – Before I start my talk, let me ask you: <question> 2017/05/31 Academic Writing 7 47

Presenting your outline • I will divide my talk into three parts / My talk today consists of three parts: First, … Second, … Finally, …. • Let me begin my talk by giving you an explanation on … • To start with, I will provide background information on … • Next, I will demonstrate … • Then I will give you/provide the details of … • Once we have discussed … , I will show you … • After that, I will take a look at … • Then I will move on to … • Finally, I will wrap up/summarize this presentation and answer any questions you might have 2017/05/31 Academic Writing 7 48

Presenting your introduction • A common problem with … is that … • It has often be in the news that … • Recent studies have shown that … …but it is still unclear how/why/… • As you are all aware, … / As you all know, … • … This is important because … • So, why is this important? Well, (let me tell you) … • To solve this problem, we use/propose/investigate/… • Currently (the process is as follows) … With the method we propose … • We therefore decided to focus on the second issue for now. • The two main points of my presentation will therefore be … 2017/05/31 Academic Writing 7 49

Body • Referring – As I mentioned before, … – As I explained earlier, … – This relates to (the point about) … which I noted in the previous slide. – This connects to my previous argument/statement that <your statement> – I will touch upon that point in a moment – I will explain that in more detail shortly – I will expand on that in the next slide – I will come back to that later 2017/05/31 Academic Writing 7 50

Body - Transitions • In short, Thus, In conclusion, In summary, Therefore, To conclude, To summarize • Furthermore, In addition, Moreover • In fact, That is, As a matter of fact, For instance, To illustrate, such as • In contrast, however, On the other hand • Because, since, For this reason, therefore, as a result, consequently • First, Second, First of all, Last, after, After that, Before, Next • Similarly, Also, Likewise, both…and, alike, the same as, • Although, while, differ from, though, whereas, instead of, except, in spite of, even though, otherwise, unless, still, while, yet • Generally, in general, as a general rule, • Obviously, naturally, certainly, unquestionably, admittedly, of course, even now, surely 2017/05/31 Academic Writing 7 51

Body - Transitions • • • So far, we have reviewed/looked at … Getting back to the problem of … Now, let’s move on to the next point. This leads us to another question of … Having explained/discussed…, next, let’s have a look at… Using this method/algorithm we can now solve/calculate/estimate… As you have seen …, but how about …? So I have explained theory, but does it work in practice? So, let me show you an example now. To solve this problem, we need a method which is …. Let me show what we came up with. 2017/05/31 Academic Writing 7 52

Body (graph positions) • As the top-left figure shows, … • As you can see in the bottom-right graph, … • If we compare the upper and the lower graph, we can see that, … • Compared to the left graph, the right one is … • Let’s have a closer look at … / Let’s zoom in on the point t=15 / If I enlarge this area we can see … • This diagram/flowchart explains how… • If we overlay/impose these experimental data on theoretical/analytical/simulation result, … 2017/05/31 Academic Writing 7 53

Conclusion • • Finally, I would like to summarize my presentation Finally, let me summarize/wrap up my presentation I showed you …, …, and …, so I conclude that … In conclusion, I made the following points: first, …, second, …, and third/finally, …. The results I showed you support/reject my original hypothesis that <your hypothesis> … In closing, I’d like to stress/emphasize that … As you can see, there are some good reasons to. . . I'd like to leave you with the following conclusion: … 2017/05/31 Academic Writing 7 54

Q&A session • • • And with that I have reached the end of my presentation. OK. That bring us to the end of my presentation. Thank you very much for your (kind) attention. I’d be glad to take/answer any questions now. I believe we have a bit more time for questions and comments now, so please feel free to ask me. The floor is open for discussion. Any comments or questions? Now I am ready to answer your questions, if any. I would like to open the floor for discussion now, so can I have the first question or comment please? (Are there) any questions or comments? 2017/05/31 Academic Writing 7 55

Confirming the question • Your question is … • If I understand correctly, his/her/your/the question is … • So you ask whether … is that correct? • Do you mean to ask … ? �I’m sorry, could you repeat your question please? (asker will say the same again) �I’m afraid I don’t understand your question, could you rephrase it, please? (asker will use different words to say the same) �Sorry, could you please slow down a little? (if you cannot catch it because (s)he speaks too fast) �Mr. Chairman, could you help me, please? �I’m sorry, it is difficult for me to understand your question. Could we discuss it after the session is over? 2017/05/31 Academic Writing 7 56

Answering the question • • • That’s a (very) good/important/interesting question Thank you for bringing up that point Well, I’m glad that you ask (show additional slide you prepared) I’m sorry that I could not make that point clear, but actually … In our research we assumed that … so I think you will agree with me that in that case …. Yes, we also believe this is an important point and we are planning to take this into account in our future works. I am not sure, I can look it up for you and get back to you later. I haven’t considered that point yet. Thank you for your suggestion. … does that answer your question? Are there any other questions (or comments)? 2017/05/31 Academic Writing 7 57

Technique by IEEE 1. Use eye contact 2. Develop a positive attitude and relaxed style. 3. Don’t read your paper. 4. Don’t memorize your paper. 5. Be enthusiastic about the topic. 6. Don’t hide behind a tangled web of technical terms. Institute of Electrical and Electronics Engineers David F. Beer, Writing and Speaking in the Technology Professions, IEEE Press, 1992 2017/05/31 Academic Writing 7 58

Good • • • What if I forgot what I want to say? Use Index cards Look at PC screen Look at handout Look at Projection screen Look at the ceiling and try to think Bad 2017/05/31 Academic Writing 7 59

Practice 2017/05/31 Academic Writing 7 60

Academic Presentationの内容 回数 日 内容 第 8回 6/7 Presentation 演習 1 第 9回 6/14 Presentation 演習 2 第 10回 6/21 Presentation 演習 3 第 11回 6/28 Presentation 演習 4 第 12回 7/5 Presentation 演習 5 第 13回 7/12 Presentation 演習 6 2017/05/31 Academic Writing 7 61

PODIUM Class 1 Class 2 Class 3 Class 4 Class 5 2017/5/31 Academic Writing 7

Class information Class Room Instructor Email 1 324 C Russell Pollard ishida@kurdyla. com Cc: moriyama@kurdyla. com 2 324 B Svetlana Kagermazowa 3 123 Brian Wood 4 84 Jennifer O’Quinn 5 85 William Tillotson 2017/5/31 miho. shirai@westgate. co. jp Academic Writing 7

Now that you’re in your group… • Meet the members • Decide who will pick up e-bag at 324 next week and who will you present • Switch with someone if you can’t present on the assigned date (notify us!) • Sign your attendance • While waiting, talk with someone you DON’T know. 2017/5/31 Academic Writing 7

Classroom & Set-up Look at the table or the syllabus and check your room number. 1 person per group should pick up a bag with equipment from our office (Eng. Bldg 8, room 324 only accessible from the 2 nd floor) and set-up the equipment BEFORE the class starts. 2017/5/31 Academic Writing 7

E-bag cables PC Bell Projector 2017/5/31 Timer Academic Writing 7

Syllabus for Academic Presentation 2017/5/31 Academic Writing 7

Presentation practice in groups TODAY First round: 6/7, 6/14, 6/21 Second round: 6/28, 7/5, 7/12 Projector x 5 class rooms 2017/5/31 Academic Writing 7

Flow of the class • • You must attend all 6 presentation practice classes. If you can't attend a class, mail to ees. seut@gmail. com Make a presentation & print handouts Send a PDF file of your presentation to your instructor by the FRIDAY before your presentation (NOT to the above address, to your group’s native English instructor) • Get the equipment bag (e-bag) from our office (324 -8 th bldg) before the class starts • 3 presenters per day (10 min +15 min Q&A), others listen. • You have to make 2 comments and ask 2 questions each day • Return the equipment bag (e-bag) to our office 2017/5/31 Academic Writing 7

Presentation topic Present about your research topic if you already have one If you don’t have a topic, choose a journal paper to present it Make only 8 -12 slides, but feel free to add extra slides for Q&A Prepare handouts for your audience 2 nd round of presentations: Present on the SAME topic, after improving your presentation according to feedback comments, Q&A, and self-reflection. Know your audience: General engineers, not specialists of your field! 2017/5/31 Academic Writing 7

Evaluation e t a r a p e ut s o e d Se han 2017/5/31 • Your teacher will use this form to evaluate your presentation • Improvement from the first presentation will be highly valued Academic Writing 7

Preparing for your presentation 2017/5/31 Academic Writing 7

Before your presentation • Know the room for your group • Send your presentation to the email given in the syllabus by the previous Friday • Make sure you have your presentation stored in a USB and other device, so you’re prepared • Select a person to collect the e-bag before the class • Come early on your presentation day to ensure that your presentation is working in the computer provided (video, audio) • Bring handouts for your group 2017/5/31 Academic Writing 7

After your presentation • Ask if there are questions for you (twice) • Answer the questions briefly • Write down the feedback from your classmates and instructor • Make sure you use all that feedback for your next presentation • After receiving the evaluation from your instructor, address all of her/his comments 2017/5/31 Academic Writing 7

When you’re part of the audience • Listen carefully to others presentations, make notes to ask questions later • Ask questions (at least 2 per class) • Give feedback to your classmates, first provide comments on the good things that you observed during the presentation and then point out what they can improve. Be respectful and courteous. 2017/5/31 Academic Writing 7

Useful links "How to give a good research talk“ by Simon Peyton Jones, John Launchbury, John Hughes, SIGPLAN Notices 28(11), Nov 1993. http: //research. microsoft. com/en-us/um/people/simonpj/papers/giving-a-talk/givinga-talk. htm “A short guide to the oral presentation in English” by Martha Grand. Ecole Nationale Supérieure d'Ingénieurs Electriciens de Grenoble (ENSIEG) http: //step. inpg. fr/GB/docs/Language_of_presentation_v 7. pdf “Presentation Phrasebook” by Patrick Mc. Mahon. Englishfor. University. Com http: //englishforuniversity. com/study-guides-from-english-for-university-com/ “Successful Oral and Poster Presentations” by J. W. Niemantsverdriet. European Federation of Catalysis Societies (EFCATS) http: //www. efcats. org/Give+Successful+Presentations. html 2017/5/31 Academic Writing 7