Academic Cycle A map of the academic cycle

Academic Cycle A map of the academic cycle - University Level. The cycle represents the activity that academic staff are involved in throughout the year. Select a month to begin Note: We are aware there already available individual Faculty guidance which will/can be incorporated into this University Level guidance: HWB / SBS / SSH / STA (Inc. Course delivery calendar)

Academic Cycle September General / New Staff • • Teaching UG and PG Departmental Assessment Boards (DAB) New staff support Be aware of all new intranet sites and locations of all student and academic support routes Attendance monitoring PG trimester 2 - exam reassessments Examinations and coursework (policy and guidance) • • • Examination dates / schedules Student resources: Hallam Welcome / My Hallam / Hallam Help / Wellbeing Induction - HWB / SBS / SSH / STA International arrivals and welcome Getting used to Blackboard Curriculum View - catalogue Module Leaders - Role Outlines • • Recruitment Clinical HWB (a) - Finalisation of module guides • Managing your Blackboard site: Start of the semester checklist Assessment item creation Threshold standards • • • Progression meetings Student rep recruitment Final course sign off - entry requirements • • Reading - resources available New students - making contact Course Leaders - Role Outlines • • Validation Student induction: HWB / SBS / SSH / STA Check - has module leader actioned: (a) Liaise with Course Admin Team Academic Advising • Update / refresh - Academic Advising Framework, Policy and Handbook

Academic Cycle October General / New Staff • • Teaching UG and PG Departmental Assessment Boards (DAB) Student resources: Hallam Welcome / My Hallam / Hallam Help / Wellbeing International Students New staff support • Getting used to Blackboard Curriculum View - catalogue Open Days UG and PG provide support Examinations and coursework (policy and guidance) Examination dates / schedules • • Modification Interviews for new UCAS candidates • Prepare TESOL pre-sessional programme - SSH only Student Reps: • Agree schedules • Meetings for staff and students • Engage with academic admin Check - student withdrawals Attendance - check alerts / interventions for L 4 week 3 L 5 and L 6 week 4 • • Module Leaders - Role Outlines • • Recruitment Clinical HWB Module Evaluation (also see approaches to mid-module evaluation) Course Leaders - Role Outlines • • Validation - window of activity Departmental Assessment Boards (DAB) - preparation Review entry criteria Graduation - final checks on booklet Recruitment - finish and engage in training for course/dept. /student reps Exam papers - submission deadline PG trimester 1 / UG semester 1 Tariff sheet First version of course targets • • •

Academic Cycle November General / New Staff • • Teaching UG and PG Departmental Assessment Boards (DAB) Standardisation Graduation Timetabling - activities Examinations and coursework (policy and guidance) Examination dates / schedules • • • Professional Issues - info required course running / placement start dates Students: Hallam Welcome / My Hallam / Hallam Help / Wellbeing New staff support Getting used to Blackboard Curriculum View - catalogue Module Leaders - Role Outlines • • • Recruitment Clinical HWB Open Days UG Mid-module evaluation • Professional Issues - info required course running / placement start dates • • NMC Annual report Discuss significant changes to provision Deadline for printed prospectus information Course Leaders - Role Outlines • • Validation Module selection preparation Exam timetable published UG semester 1 / PG trimester 1 Check - student withdrawals Annual reporting FTP Support session for annual monitoring Placements (revision of courses running, numbers, start dates): HWB / SBS / SSH / STA •

Academic Cycle December General / New Staff • • • Teaching UG and PG Departmental Assessment Boards (DAB) NSS preparation Student resources: Hallam Welcome / My Hallam / Hallam Help / Wellbeing New staff support • • Getting used to Blackboard Curriculum View - catalogue Examinations and coursework (policy and guidance) Examination dates / schedules Module Leaders - Role Outlines • • • Recruitment Clinical HWB End of module evaluation PG pre-course day Course Leaders - Role Outlines • • • Validation Course reporting Module descriptors for coming year Collate module choices for next academic year Course Overview Summary deadline • • • NSS preparation and PTES External examiner recruitment Tariff sheet SW deadline for HCPC annual monitoring Check - student withdrawals

Academic Cycle January General / New Staff • • • Teaching UG and PG Departmental Assessment Boards (DAB) Placements: HWB / SBS / SSH / STA Student resources: Hallam Welcome / My Hallam / International arrivals and orientation / Hallam Help / Wellbeing New staff support • • Working with Student Reps (course and departmental) HWB / SBS / SSH / STA Assessment and Awards (marking) Examinations and coursework (policy and guidance) Examination dates/schedules Reading week Getting used to Blackboard Curriculum View - catalogue Module Leaders - Role Outlines • • Recruitment Clinical HWB PG pre-course day Quality Framework (module reviews) TTRF submission - TT Leads staff availability? • • • Managing your Blackboard site: • Start of the semester checklist • Threshold Standards Academic Timetabling: Faculty Lead / Timetable cycle Assessment and Awards (finals / Viva) Course Leaders - Role Outlines • • Quality Framework (validation) Quality Framework (annual review / CIP reviews) Academic Timetabling: Faculty Lead / Timetable cycle Course Overview Summary deadline • • • Departmental Assessment Boards (DAB) - preparation Module Selection - PG Sign off - UG conversion letters Sign off - UG Prospectus Check - student withdrawals Review course MEQs (module evaluation)

Academic Cycle February General / New Staff • • • Teaching UG and PG Departmental Assessment Boards (DAB) Placements: HWB / SBS / SSH / STA Student resources: Hallam Welcome / My Hallam / Hallam Help / Wellbeing New staff support • • Marking Moderation Timetable rollover Getting used to Blackboard Curriculum View - catalogue NSS commences Examinations and coursework (policy and guidance) Examination dates / schedules Module Leaders - Role Outlines • • • Recruitment Clinical HWB Open Days UG and PG Module Evaluation (also see approaches to mid-module evaluation) Course Leaders - Role Outlines • • • Validation Feedback turnaround report Retake and progression Check - student withdrawals PG prospectus development • • TTRF submission - TT Leads Module choice fairs and selection process

Academic Cycle March General / New Staff • • • Teaching UG and PG Departmental Assessment Boards (DAB) Placements: HWB / SBS / SSH / STA Getting used to Blackboard Curriculum View - catalogue Student resources: Hallam Welcome / My Hallam / Hallam Help / Wellbeing • • • New staff support Assessment and Awards (marking) Examinations and coursework (policy and guidance) Examination dates / schedules Timetable rollover Module Leaders - Role Outlines • • • Recruitment Clinical HWB Quality Framework Modification Open Days UG and PG Course Leaders - Role Outlines • • Validation Visa applications and CSSS Exams / Viva Student Rep meetings Conversation call centre UG CLP sign off - current year +1 Induction schedule - prepare and book rooms • • 2 nd version of course targets Finance set budgets Module choice Fairs and selection process ERASMUS outgoing applications

Academic Cycle April General / New Staff • • • Teaching UG and PG Departmental Assessment Boards (DAB) Placements: HWB / SBS / SSH / STA Standardisation Student resources: Hallam Welcome / My Hallam / Hallam Help / Wellbeing New staff support • • Assessment and Awards (marking) Examinations and coursework (policy and guidance) Examination dates/schedules PTES / NSS Closure Timetable population Getting used to Blackboard Curriculum View - catalogue Module Leaders - Role Outlines • • • Recruitment Clinical HWB Open Days UG Quality Framework Modification • • Module handbook, assessment brief and marking criteria HSC open day Pre course day SITS documentation Course Leaders - Role Outlines • • Validation Exams / Viva SITS documentation Liaise with TESOL - IET summer groups SSH only • • • Review entry criteria Department Board Business plan submitted Support session for annual monitoring (HCPC) Study Exchange applications

Academic Cycle May General / New Staff • • Teaching UG and PG Departmental Assessment Boards (DAB) Student resources: Hallam Welcome / My Hallam / Hallam Help / Wellbeing New staff support • • Getting used to Blackboard Curriculum View - catalogue Examinations and coursework (policy and guidance) Examination dates / schedules Module Leaders - Role Outlines • • Recruitment Clinical HWB End of module evaluation Finals / Viva Open Days PG • • Assessment data collection Blackboard - site rollover / module site creation in preparation for next academic year • • Complete timetable AHP annual monitoring Assessment data collection Review course MEQs (module evaluation) Course Leaders - Role Outlines • • • Validation Exams / Viva AHP annual monitoring Update PG OLP Recruitment - 1 st phase Departmental reps (deadline Sept)

Academic Cycle June General / New Staff • • Teaching UG Peer review and enhancement (PRE) Departmental Assessment Boards (DAB) Module handbook, assessment brief and marking criteria Examinations and coursework (policy and guidance) Examination dates / schedules Student resources: Hallam Welcome / My Hallam / Hallam Help / Wellbeing • • • New staff support Getting used to Blackboard Curriculum View - catalogue UG reassessment exam timetable publication TESOL - international arrivals and welcome Module Leaders - Role Outlines • • • Recruitment Clinical HWB Open Days UG Module reviews Course Leaders - Role Outlines • • • New Course Leaders - attend an upcoming induction event Course Improvement Plans - consider / review Feedback turnaround report Retake and progression Check - student withdrawals PG prospectus sign off • • Re-confirm courses and entry requirements Prepare TESOL pre-sessional programme - SSH only Course Prospective reports (external examiners) - review Contribute to course handbooks (with Dep. Managers)

Academic Cycle July General / New Staff • • • Departmental Assessment Boards (DAB) Referral course work Performance and Development Review (PDR) PG - ATR DEADLINE UG - ATR preparation (deadline AUG) Getting used to Blackboard • • • Student resources: Hallam Welcome / My Hallam / Hallam Help / Wellbeing New staff support Examinations and coursework (policy and guidance) Examination dates/schedules TESOL - international arrivals and welcome Module Leaders - Role Outlines • • • Recruitment Clinical HWB Internal and external verification Reassessments • • Module Review process deadline Assessment details finalised deadline Course Leaders - Role Outlines • • • New Course Leaders - attend an upcoming induction event Assessment data collection PG - trimester 2 reassessment - exam timetable publication Course guides - available online! Prepare TESOL pre-sessional programme - SSH only Induction schedules - review • • • NSS Results - published on The Source - review Prepare pre-arrival activities for new starters Course improvement plan - get draft ready External Examiners report - review and respond Clearing - training / process update

Academic Cycle August General / New Staff • • Departmental Assessment Boards (DAB) Assessment and Awards (marking) Examinations and coursework (policy and guidance) Examination dates / schedules Curriculum View - catalogue Clearing and Open Days Reading Week • • • Student resources: Hallam Welcome / My Hallam / Hallam Help / Wellbeing New staff support TESOL - international arrivals and welcome UG - ATR deadline Getting used to Blackboard Module Leaders - Role Outlines • • • Recruitment Clinical HWB Module reviews Update: SITS - Notify of changes to module and course leaders HWB / SBS / SSH / STA • Blackboard upgrades and assessment item creation • Prepare TESOL pre-sessional programme - SSH only Summer schools - pre-sessional English Language delivery - SSH only Course Leaders - Role Outlines • • • Validation Course Improvement Plans (CIP) reviews Update: SITS - Notify of changes to module and course leaders HWB / SBS / SSH / STA Meet UG and International new starters PG - trimester 2 reassessment examinations •