Academic Alert System Introduction Carla Bates ProgrammerAnalyst Create
Academic Alert System
Introduction • Carla Bates – Programmer/Analyst – Create web applications – November 1996
Introduction, cont’d. • Ph. D Information Sciences and Learning Technologies – University of Missouri - Columbia • MS Information Sciences and Technology – Missouri S&T – May 2005 • BS Management Systems – Missouri S&T – May 1996
Paper Form • • Instructor Department Chair Department of Advisor
Purpose • Improve student academic success • Improve communication • Reduce time student is notified about doing poorly • Inform students how to improve grade
Instructor Student Promptly respond to academic alerts. Initiate alerts for students not meeting academic course requirements. Contact academic advisor to discuss recommended action(s). Take action, as recommended by your advisor, and communicate the results. Advisor Communicate with students who receive academic alerts. Follow up with students on suggested corrective action(s). Update the status of the academic alert.
Process • Instructor issues alert – Includes issues – Includes recommendations – Includes consequences
Students in a Course
Process (continued) • Email sent – Instructor – Student’s Advisor
Instructor Email
Student Email
Advisor Email
Process (continued) • Meeting – Student and advisor should get together – Discuss recommendations from instructor • Closing alert – Recommendations completed – Instructor or advisor
Reminders • Advisor – Deadlines missed – Student doesn’t view alert
Advisees Missed Deadline
Advisees Not Review Alert
Reports
Reports • All Students • Closed Alerts • Performance
Alert Data 2000 1800 1600 1400 1200 Alerts Issued 1000 No. Individual Students 800 600 400 2005 -06 2006 -07 2007 -08
Alerts by Level 700 600 500 Freshmen 400 Sophomore 300 Junior 200 Senior 100 0 Academic Year 2005 -06 Academic Year 2006 -07 Academic Year 2007 -08
Mid-term Grade vs. Final Grade 80 70 60 50 40 30 20 10 0 Mid-Term Final Academic Year 2006 -07 Academic Year 2007 -08 2006 -07 2007 -08 C or Better Below C
Other Findings • 99% of probationary students received alerts • Continued increase in use – During the 2006 -07 academic year: • Increased instructor use (40%) • Increased advisor use (3%) * Data from Undergraduate Study Office
Issue still resolving • 2006 -07 – 72% of alerts were not formally closed-out – When closed, students did better • Working on ensuring alerts are closed. – Modifying email – More “advertising” * Data from Undergraduate Studies Office
Questions?
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