About printUCL 1 2 3 4 What is

About print@UCL 1. 2. 3. 4. What is Print@UCL Features Transition to Print@UCL Next Steps

What is print@UCL UCL’s centrally managed secure print service Operational for over 3 years Providing multi-function device capabilities (A 4/A 3, single/double sided, mono/colour, scanning, copying) Currently consisting of over 600 print devices, generating >42 M print impressions annually, across nearly 70% of UCL departments

What is Print@UCL The aim of print@UCL is to: • Deliver a service that is easy for students and staff to access • Achieve wide adoption of the service to reduce UCL’s print costs • Deliver a robust service which minimises printer downtime • Contribute to a greener, more eco-friendly environment

Benefits What’s in it for me … • • • Print, copy, and scan quickly and easily from any device Print securely using your ID card to release jobs Manage your print jobs via the web portal Collect from any print@UCL device Print from anywhere: wired, wireless, mobile

Benefits for your department: • • • Transparent print usage and cost Pay for what you print Automated consumable ordering Fewer printers, more desk space Onsite Xerox support team £

Benefits for UCL: • • Single UCL contract Fully inclusive cost effective structure Environmental power saving configuration is default Reduced overall print usage: over 2. 7 million sheets of uncollected print saved in 2016 5400 reams 1080 boxes > 12 Tonnes

Print@UCL Features Secure Printing • Send your print jobs to the queue • Swipe your ID card on the print device to release your jobs • Print some or all of your print jobs PRINT JOBS ARE RETAINED FOR 24 HOURS Manage Print Jobs • Access the web portal to review and manage your print jobs via https: //printaccount. ucl. ac. uk/

Print@UCL Features Print from Anywhere • Print from your smartphone or tablet • Attach the documents you would like to print to an email and send to mobileprint@ucl. ac. uk • Supported file formats include: MS Office (Word, Excel, Power. Point), open Office, PDF, JPG, GIF, PNG, TIF, TXT For more information: http: //www. ucl. ac. uk/isd/how-to/print-copy-scan/howto-print-mobile

Transition to Print@UCL What to expect … • New devices will be delivered to your area just prior or on the installation day • There may be some periods of disruption on the day of installation while the new devices are being installed • All installed printers will be tested to ensure they are fully operational • Following successful installation of print@UCL devices, old printers will be collected by the recycling company if required

Next Steps • You will receive an email notification advising you of the installation date for printers in your department • This email will also contain instructions for using print@UCL for the first time

Support For more information: http: //www. ucl. ac. uk/isd/services/ print-copy-scan