AAA to the Rescue Shawnee Halligan HRIS Specialist

AAA to the Rescue Shawnee Halligan, HRIS Specialist halligans@nclack. k 12. or. us or ext. 36046

• Absence Management (AM, formerly Aesop) • Applicant Tracking (AT, formerly Appli. Track) • Awesomeness (YOU!) What is AAA?

New Name, New Look

Same Program

• • • Information Section Online Suggested Best Practices Substitute Report Time Substitute Exclusions Leave Balances Reconciliation Leave Entry “No-Nos” Q&A Absence Management - AM

• Information Section on the Human Resources Department Page • Bottom of Left Sidebar AM – Information Sheets

Send Suggestions for Additional Info Sheets

• Utilize Reports • Absentee Report • Substitute Sign In • Pay Code Review-Empty and Accounting Code Review. Empty • Enter Extended Leaves within Pay Period Timeframes only (11 th of month to 10 th of next) • Encourage Staff Use of Favorite Five Substitutes • AM has preferred treatment for staff member’s “Favorite Five” substitutes, including emailing them when absences are entered and available to fill • Populate School Preferred Lists Suggested Best Practices

• If substitute report time should be different than leave hours entered (most likely with Classified employees), click on the chain-link icon in between “Time” and “Substitute Report Time” Substitute Report Time

• Exclude from Classroom • Teacher must complete Feedback in AM; adds substitute to their Excluded Substitute List • Exclude from School • Administrator must work with HR on a case-by-case basis to exclude from entire school Substitute Exclusions

• Balances are automatically uploaded daily into AM from Visions • “Enforce Balances” is temporarily suspended until after September payroll runs granting/restoring new Sick, Business Emergency, Professional, and Personal Leaves – be on the look out for accidental overuse when reconciling and work with Supervisor if issues found Leave Balances

• Absences/Reconcile (instead of Daily Report) • Absences can only be reconciled after the absence has occurred • If you missed a date, click on the Expand arrow to access previous weeks to reconcile • Accounting Codes – if you know charged somewhere but don’t now code, leave blank with a short NOTE Reconciliation

• Save Anyway • Do not use this option if it pops up – contact HR so we can determine why hours aren’t available if you feel they should be • Approving as Administrator • Please do not login with your administrator’s password and approve absences. Most, if not all, absences are available to be filled by a substitute even without administrator approval “No No”

AM – QUESTIONS AND ANSWERS

Barely New Name, New Look

Same Program

• • • Information Section Online Add/Remove Columns, Column Preset Sorting Applicants Posting Routed to You Control Codes for e. PARs Q & A and THANKS Applicant Tracking - AT

• Information Section on the Human Resources Department Page • Bottom of Left Sidebar AT – Information Sheets

Send Suggestions for Additional Info Sheets

Add/Remove Columns -Column Presets

Sorting Applicants

Posting Routed to You

On Job Posting On Recommendation to Hire Form Controls Codes for e. PARs

Shawnee Halligan, HRIS Specialist halligans@nclack. k 12. or. us or ext. 36046 Special Thanks to Paul Morrissey at AAA Paul. morrissey@aaaoregon. com 503 -973 -6545 AT – QUESTIONS AND ANSWERS