A Sneak Preview of the PMP ExamPrep Workshop

A Sneak Preview of the PMP Exam-Prep Workshop Paul S. Adler

Welcome! l Paul S. Adler, PMP – Project Management Consulting & Training Specialist

Webinar Objectives • Present a Sneak Preview of the PMP Exam-Prep Workshop • 9 Knowledge Areas • Scope Management • Time Management • Risk Management • Quality Management • Questions and Answers

PMBOK Knowledge Areas Scope Risk Procurement Time Integration Cost Quality Human Resources Communications

Scope Management “… ensure that the project includes all the work required, and only the work required, to complete the project successfully…” PMBOK • Collect Requirements • Define Scope • Create WBS • Verify Scope • Control Scope

Collect Requirements Techniques: • • • Brainstorming Nominal group Delphi Idea/mind mapping Affinity diagram

Work Breakdown Structure (WBS) “A deliverable-oriented hierarchical decomposition of the work to be executed by the project team to accomplish the project objectives and create the required deliverables… The WBS organizes and defines the total scope of the project…” PMBOK

WBS Numbers Project 1 WBS # 1 Phase 1 WBS # 1. 1 Phase 2 WBS # 1. 2 Phase 3 WBS # 1. 3 Activity 1 WBS # 1. 1. 1 Activity 1 WBS # 1. 2. 1 Activity 1 WBS # 1. 3. 1 Activity 2 WBS # 1. 2. 1. 1 Activity 2 WBS # 1. 3. 1. 1

WBS Numbers Project 2 WBS # 2 Deliverable 1 WBS # 2. 1 Deliverable 2 WBS # 2. 2 Deliverable 3 WBS # 2. 3 Sub. Deliv 1 WBS # 2. 1. 1 Sub. Deliv 1 WBS # 2. 2. 1 Sub. Deliv 1 WBS # 2. 3. 1 Work Package WBS # 2. 1. 1. 1 Work Package WBS # 2. 2. 1. 1 Work Package WBS # 2. 3. 1. 1

Time Management “the processes required to manage timely completion of the project” PMBOK l A successful project is a project that is completed on time, within budget and with the level of quality that satisfies the client’s requirements.

Activity Duration Estimation ● PERT/ 3 -Point/ Weighted Average Formula: O + P + (4 * ML) 6

Schedule Compression l The process of reducing the duration of the project. – Add resources to resource-driven critical tasks – “crashing the schedule” – Adjust dependencies between tasks – “fast tracking” – Remove one or more critical tasks – reduce scope (testing, training, documentation, etc. )

POLLS

Risk Management “the processes concerned with identifying, analyzing and responding to project risk” PMBOK • Plan Risk Management • Identify Risks • Perform Qualitative Risk Analysis • Perform Quantitative Risk Analysis • Plan Risk Responses • Monitor and Control Risks

Risk Management Activities • Identify Risks (Events with a Positive or Negative impact) • Create a Risk Register (Risk List with detailed description) • Produce a Risk Matrix (Probability and Impact) • Create Contingency Plans • Identify Triggers (Warning Signs) • Calculate Expected Monetary Value (EMV)

Risk Management • Identify Triggers (Warning Signs) • Weather forecasts – hurricane, tornado, snow • Government cutbacks – financial and/or H. R. • Refusal to sign project charter • Issues with labor unions • Health warnings -- epidemic

Risk Management • Calculate Expected Monetary Value (EMV) Risk Probability Impact ($) Expected Monetary Value A 20% $ 100, 000 $ 20, 000 B 50% $ 20, 000 $ 10, 000 C 75% $ 10, 000 $ 7, 500

Quality Management “the processes and activities of the performing organization that determine quality policies, objectives and responsibilities so that the project will satisfy the needs for which it was undertaken” PMBOK

Cause and Effect Diagram The defect/problem is positioned on the right side (head) of the diagram while the causes of the defect/problem form the bones.

Pareto Chart 20

Quality Standard l Organizational Project Management Maturity Model (OPM 3®) (1) Initial (2) Repeatable (3) Defined (4) Managed (5) Optimizing

Conclusion Thank You! Stick around for Q&A