A Proactive Role for Court Presidents Ana Bili

A Proactive Role for Court Presidents Ana Bilić Andrijanić Head of the Improving Judicial Efficiency Project High Judicial and Prosecutorial Council of Bi. H

A Proactive Role for Court Presidents Court President Competences Legal Framework Law on Courts (FBi. H, RS, Brčko District) and the Court of Bi. H: ü Regulates the duties of court presidents Book of Rules on Internal Court Operations ü Lists the duties of court presidents in greater detail

A Proactive Role for Court Presidents Law on Courts Duties of a court president q The court president is responsible for the comprehensive management of the court and the court administration q The court president represents the court before other authorities and organisations. q The court president may delegate certain competences to other judgers and court staff. q The court president assigns a judge as acting court president in their absence.

A Proactive Role for Court Presidents Book of Rules of Internal Court Operations

A Proactive Role for Court Presidents Book of Rules on Internal Court Operations Duties of a court president q Undertakes measures to improve the work processes of the court and to ensure that working hours are fully utilised by judges and court employees q Ensures that the court is current with its caseload by establishing the appropriate measures q Passes the annual work plan of the court q Appoints the heads of the court departments q Evaluates the work of the judges, legal associates and other staff

A Proactive Role for Court Presidents

A Proactive Role for Court Presidents CMS as a Court Management Tool ü Software installed in all judicial institutions in Bi. H ü Objectives: • • • Improved efficiency of the courts and prosecutors offices Increased transparency in the performance of the judiciary Easier access to justice for citizens Improved quality of performance for judges and prosecutors Improved human resources management in the judiciary 5500 USERS 5. 4 million cases 80 courts 20 Prosecutors Offices

A Proactive Role for Court Presidents CMS as a Court Management Tool Why, how, what method, to which end? ü WHY: It allows monitoring events from the moment of the initial incoming information through to outgoing information from the courts ü HOW: Through various reports; the business intelligence system ü WHAT METHOD: By extracting the appropriate data from the CMS to draft an analysis ü TO WHICH END: Facilitates the process for passing policies and allows for a proactive approach

A Proactive Role for Court Presidents CMS as a Court Management Tool It allows monitoring events from the moment of the initial incoming information through to outgoing information from the courts

A Proactive Role for Court Presidents CMS as a Court Management Tool Through various reports ü Personal reports: • • • Can be accessed by individual users Shows individual performance results Enables showing results by combining multiple parameters ü Management reports: • • Can be accessed by department heads, registry clerks, court secretaries and the court president Shows aggregate data for a given unit (department, case category) Enables showing results by combining multiple parameters Used for drafting analyses and reports ü Statistical reports • • Can be accessed by everyone who works on drafting reports Shows aggregate data for the institution Enables showing results by combining multiple parameters Used for drafting analyses and reports that are used when making strategic decisions and policies

A Proactive Role for Court Presidents CMS as a Court Management Tool Next step: ü Business Intelligence System (BI) Reasons for the BI System ü Reinforcing managerial capacities ü Developing new management tools ü Developing accurate and reliable statistical information ü Making specific decisions and passing measures

Proaktivna uloga predsjednika suda

A Proactive Role for Court Presidents Strengthening Managerial Capacities for Court Department Heads and Teamwork • • Improving Judicial Efficiency Project II Cooperation between the HJPC Bi. H, the District Court in Amsterdam and the target courts in Bi. H Project objectives and activities: Ø Strengthening the position of court presidents and the heads of court departments by reinforcing their proactive managerial roles (specialised training and the revision of current duties and authorities); Ø Developing teamwork and joint responsibility for achieving preset targets; establishing a new organizational setup in departments; Ø Strengthening procedural discipline (consistency in the application of procedural laws with particular focus on measures that prevent delays to proceedings); Ø Changing the perception of judges regarding the concepts of independence and accountability – the right to a trial within a reasonable time and legal certainty and equality for citizens

A Proactive Role for Court Presidents Strengthening Managerial Capacities for Court Department Heads and Teamwork Benefits for the courts: Ø Greater efficiency in organising and dividing tasks which contributes towards improving working environments and achieving better results; Ø Taking “ownership” of set objectives and performance results; Ø Improving the quality of court decisions and consistent conduct by judges; Ø Reduced procedure times/quicker case processing. Benefits for the judiciary/HJPC Bi. H: Ø The transfer of management functions that fall within the scope of the courts to the courts themselves; Ø Establishing legal certainty and equality for all citizens before the law; Ø Greater caselaw consistency; Ø Reduced procedure times/quicker case processing; Ø A change of focus in achieving the most important objectives (quantity quality).

A Proactive Role for Court Presidents Training for Court Presidents, Deputies and Heads of Departments ü Training module – The Proactive role of court presidents ü Training for court departments heads ü Training in cooperation with the entity training centres

Team efford Ana Bilić Andrijanić ana. bilic@pravosudje. ba