A pilot project for supporting research data management

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A pilot project for supporting research data management Making Sense: Talking Data Management with

A pilot project for supporting research data management Making Sense: Talking Data Management with Researchers Catharine Ward, Cambridge University Library Wednesday, 8 th December, 2010 On behalf of: Lesley Freiman, Cambridge University Library Sarah Jones, Laura Molloy and Kellie Snow, University of Glasgow 1 Cambridge University Library

What is Incremental? • Collaborative project between Cambridge University Library and HATII, University of

What is Incremental? • Collaborative project between Cambridge University Library and HATII, University of Glasgow. • Aim: To improve research data management within our own institutions by focusing on better advice, training and support – the people aspects. IDCC 10 conference, Chicago, 7‐ 8 December 2010 Follow our work! Blog: http//incrementalproject. wordpress. com Twitter: JISCincremental 2

Scoping study: method • Building on HATII digital preservation study • Semi‐structured interviews •

Scoping study: method • Building on HATII digital preservation study • Semi‐structured interviews • Similar departments to allow comparison Glasgow (2009): • Archaeology • Chemistry • Engineering • English • Public Health • Ecology & Evolutionary Biology Cambridge (2010) • Archaeology • Chemistry • Engineering • English • Public Health • Scott Polar Research Institute IDCC 10 conference, Chicago, 7‐ 8 December 2010 Follow our work! Blog: http//incrementalproject. wordpress. com Twitter: JISCincremental 3

Scoping study: findings 1. Creating and managing files File naming and structuring, lack

Scoping study: findings 1. Creating and managing files File naming and structuring, lack of selection, increasing volumes. 2. Storage and back‐up Variety of media, who backs up? 3. Preservation and re‐use Obsolescence, best formats, available support 4. Data sharing Personal investment, practicalities, obstacles. 5. Existing guidance and training Wrong time / format, can’t find, hard to use, jargon!, want person to call… IDCC 10 conference, Chicago, 7‐ 8 December 2010 Follow our work! Blog: http//incrementalproject. wordpress. com Twitter: JISCincremental 4

Scoping guidance & training requirements • Russell Group website survey http: //incrementalproject. wordpress. com/2010/08/20/the-crossing-point/

Scoping guidance & training requirements • Russell Group website survey http: //incrementalproject. wordpress. com/2010/08/20/the-crossing-point/ • Researcher observations http: //incrementalproject. wordpress. com/2010/11/05/initial-test-userthoughts-and-my-cautious-optimism/ IDCC 10 conference, Chicago, 7‐ 8 December 2010 Follow our work! Blog: http//incrementalproject. wordpress. com Twitter: JISCincremental 5

Language matters • Using the phrase ‘Looking after your data’ rather than ‘preserving your

Language matters • Using the phrase ‘Looking after your data’ rather than ‘preserving your data’ • Suspicious of ‘policies’ which imply a mandate. More receptive to ‘guidance’ or advice’ • Must translate data management from specialist to non specialist IDCC 10 conference, Chicago, 7‐ 8 December 2010 Follow our work! Blog: http//incrementalproject. wordpress. com Twitter: JISCincremental 6

Four recommendations http: //www. lib. cam. ac. uk/ preservation/incremental/ documents/Incremental_Scoping_ Report_170910. pdf IDCC 10

Four recommendations http: //www. lib. cam. ac. uk/ preservation/incremental/ documents/Incremental_Scoping_ Report_170910. pdf IDCC 10 conference, Chicago, 7‐ 8 December 2010 Follow our work! Blog: http//incrementalproject. wordpress. com Twitter: JISCincremental 7

1. Produce simple guidance on creating, storing and managing data IDCC 10 conference, Chicago,

1. Produce simple guidance on creating, storing and managing data IDCC 10 conference, Chicago, 7‐ 8 December 2010 Follow our work! Blog: http//incrementalproject. wordpress. com Twitter: JISCincremental 8

IDCC 10 conference, Chicago, 7‐ 8 December 2010 Follow our work! Blog: http//incrementalproject. wordpress.

IDCC 10 conference, Chicago, 7‐ 8 December 2010 Follow our work! Blog: http//incrementalproject. wordpress. com Twitter: JISCincremental 9

University resources & guidance Local & central support contacts IDCC 10 conference, Chicago, 7‐

University resources & guidance Local & central support contacts IDCC 10 conference, Chicago, 7‐ 8 December 2010 Follow our work! Blog: http//incrementalproject. wordpress. com Twitter: JISCincremental 10

IDCC 10 conference, Chicago, 7‐ 8 December 2010 Follow our work! Blog: http//incrementalproject. wordpress.

IDCC 10 conference, Chicago, 7‐ 8 December 2010 Follow our work! Blog: http//incrementalproject. wordpress. com Twitter: JISCincremental 11

2. Offer practical training resources with discipline‐specific examples ‘Curation for researchers’ course ‐ principles

2. Offer practical training resources with discipline‐specific examples ‘Curation for researchers’ course ‐ principles of data management ‐ case studies and breakouts to put in context ‐ collaborate with university services to profile support ‐ are producing online materials from this IDCC 10 conference, Chicago, 7‐ 8 December 2010 Follow our work! Blog: http//incrementalproject. wordpress. com Twitter: JISCincremental 12

Digital Curation for Researchers workshop Key considerations Case study of English Language projects Local

Digital Curation for Researchers workshop Key considerations Case study of English Language projects Local support IDCC 10 conference, Chicago, 7‐ 8 December 2010 Follow our work! Blog: http//incrementalproject. wordpress. com Twitter: JISCincremental 13

Thematic seminars Lunchtime seminars (2 hr) in Spring at Cambridge on: • Ethics/confidential data

Thematic seminars Lunchtime seminars (2 hr) in Spring at Cambridge on: • Ethics/confidential data ‐ 19 th January 2011 – Dr Louise Corti (UK Data Archive) • IPR ‐ 2 nd February 2011 – Andrew Charlesworth (JISC/University of Bristol) • FOI ‐ 16 th February 2011 – Mike Baillie (Queens University, Belfast) • Managing diverse data formats ‐ 2 nd March 2011 – Paul Russell (English, Cambridge University), Stephen Gray (JISC/Bristol University), Fannar Haddad (independent) IDCC 10 conference, Chicago, 7‐ 8 December 2010 Follow our work! Blog: http//incrementalproject. wordpress. com Twitter: JISCincremental 14

Disciplinary workshops Workshops in February 2011 at Glasgow on data management for researchers in

Disciplinary workshops Workshops in February 2011 at Glasgow on data management for researchers in : • Performance / live art • Archaeology Format: • Morning session on best practice case studies & panel • Afternoon session on support at Glasgow IDCC 10 conference, Chicago, 7‐ 8 December 2010 Follow our work! Blog: http//incrementalproject. wordpress. com Twitter: JISCincremental 15

Online training resources • Course and workshop outputs e. g. video case studies, audio‐synced

Online training resources • Course and workshop outputs e. g. video case studies, audio‐synced slides, screencasts • Modular slides/resources that can be dropped into other courses • More visual formats e. g. flow diagrams, factsheets IDCC 10 conference, Chicago, 7‐ 8 December 2010 Follow our work! Blog: http//incrementalproject. wordpress. com Twitter: JISCincremental 16

3. Connect researchers with support staff for tailored advice and partnering • Raise awareness

3. Connect researchers with support staff for tailored advice and partnering • Raise awareness of existing support staff and services through data management web pages and training • Build links with research office to point researchers to relevant support when apply for grants IDCC 10 conference, Chicago, 7‐ 8 December 2010 Follow our work! Blog: http//incrementalproject. wordpress. com Twitter: JISCincremental 17

4. Work towards a DM infrastructure IDCC 10 conference, Chicago, 7‐ 8 December 2010

4. Work towards a DM infrastructure IDCC 10 conference, Chicago, 7‐ 8 December 2010 Follow our work! Blog: http//incrementalproject. wordpress. com Twitter: JISCincremental 18

Conclusions • There is a need for support with day to day issues of

Conclusions • There is a need for support with day to day issues of creating and managing data. • Data management is mostly a ‘people’ problem. • Providing brief and accessible guidance, training and support to researchers will be effective in the long term. IDCC 10 conference, Chicago, 7‐ 8 December 2010 Follow our work! Blog: http//incrementalproject. wordpress. com Twitter: JISCincremental 19

Thanks for listening Any questions? Email: Catharine Ward - cw 330@cam. ac. uk Project

Thanks for listening Any questions? Email: Catharine Ward - cw 330@cam. ac. uk Project website: http: //www. lib. cam. ac. uk/preservation/incremental/ Cambridge Dataman web pages: http: //www. lib. cam. ac. uk/dataman/ Project blog: http: //incrementalproject. wordpress. com/ Twitter: JISCincremental IDCC 10 conference, Chicago, 7‐ 8 December 2010 Follow our work! Blog: http//incrementalproject. wordpress. com Twitter: JISCincremental 20