A New Look at Cataloging ETDs in RDA

A New Look at Cataloging ETDs in RDA Presented by Amy Bailey, Michael Maben, Andrea Morrison, and Chuck Peters Indiana University May 19, 2015

ETD Catalogers at IU Bloomington • Michael Maben, Jerome Hall Law Library • Chuck Peters, William & Gayle Cook Music Library • Andrea Morrison, Herman B Wells Library • Amy Bailey, Herman B Wells Library

Starting the conversation • • Dissertation Working Group report Adoption of RDA standard Embargoed status Full-level cataloging Catalog ETD correctly, more fully, and more efficiently!

Collaborating

Batch processing vendor records • AACR 2 RDA standards • Change/enhance coding • Remove Pro. Quest fields we don’t want • Add local notes

Batch processing with Marc. Edit Record from Pro. Quest After batch processing

Editing with Connexion constant data After Marc. Edit After constant data

INDIANA UNIVERSITY MAURER SCHOOL OF LAW ETDS BY MICHAEL MABEN

Maurer School of Law Theses and Dissertations • Maurer School of Law theses and dissertations handled exclusively by the Law School—no involvement by the Graduate School or Pro. Quest. • All Maurer School of Law electronic theses and dissertations are stored in the Law School’s Digital Repository that is maintained by the Law Library. • All Maurer School of Law electronic theses and dissertations are open access and freely available to anyone.

Maurer School of Law Degrees • J. D. (Doctor of Jurisprudence): intended for students possessing a bachelor’s degree in any field of study—thesis is not an option (most common degree granted). • LL. M. (Master of Laws) and M. C. L. (Master of Comparative Law): intended for students possessing either a bachelor’s degree in law (almost always from outside of North America) or a J. D. —thesis is optional. • S. J. D. (Doctor of Juridical Science) and Ph. D. (Doctor of Philosophy in Law and Democracy)—dissertation is required.

Maurer School of Law Theses and Dissertations • Graduating law students must submit their electronic thesis or dissertation to the Law Library’s Head of Technical Services. • The Head of Technical Services loads thesis or dissertation in to the Digital Repository. • The Head of Technical Services informs Law School’s International Programs office that thesis or dissertation has been received and loaded. • The Head of Technical Services informs the Cataloging Librarian that a new thesis or dissertation needs to be cataloged.

Digital Repository @ Maurer Law Theses/Dissertations from 2015 The Meaning of the Responsibility to Protect: An Analysis of the R 2 P Principle in International Law, 2001 -2013, Muditha Halliyadde Theses/Dissertations from 2014 The Role Government Should Play in the American Recovery and Reinvestment Act 2009, Jungmi Bang A Comparative Analysis of Shareholder Derivative Litigations in Taiwan: Rethinking of Law, Implementation, and Suggestion, Ting -Hsien Cheng

A Comparative Study of GMO Labeling and Liability Systems in the US, EU, and South Korea: The Circumstances and a Future Potential for Harmonization Moon. Sook Park, Indiana University Maurer School of Law Date of Award 4 -2014 Document Type Thesis Degree Name Master of Laws (LLM) Abstract With the remarkable development of GMOs, GMO trade has also increased. The different attitudes on GMOs among the countries all over the world, specifically the US, EU, and South Korea, have the potential to create international trade conflicts. In order to mediate the conflicts, reasonable labeling and liability systems need to be established to prevent potential GMO risks. The Biosafety Protocol regarding the transboundary movement of GMOs exists to resolve such tensions, but it fails to sufficiently solve the problems and provide clear regulations concerning GMO labeling and liability systems. A successful GMO labeling and liability system should emphasize the precautionary principle and use a cooperative approach that considers all views on GMOs. After reviewing current international and domestic standards, particularly the ones in South Korea, the GMO labeling system should be mandatory, supporting the "consumer's right to know. " Additionally, the new GMO liability system should reflect a civil liability system, where standards protect the party injured by GMOs in the direction of compensating the damage fully and efficiently by using the precautionary principle. Recommended Citation Park, Moon. Sook, "A Comparative Study of GMO Labeling and Liability Systems in the US, EU, and South Korea: The Circumstances and a Future Potential for Harmonization" (2014). Theses and Dissertations. Paper 4.

Maurer School of Law Theses and Dissertations Cataloging Workflow • Maurer School of Law theses and dissertations are cataloged exclusively by the Cataloging Librarian. • Original full-level cataloging records created in OCLC, generally following established Wells Library guidelines. • Records include full subject analysis, a genre heading, and a dissertation note (502), but do not include LC Classification or name authority control for the author. • Transition from AACR 2 to RDA was made beginning in January, 2013 for original records. • Acknowledgements are my favorite part of theses or dissertations.

INDIANA UNIVERSITY JACOBS SCHOOL OF MUSIC ETDS BY CHUCK PETERS

Jacobs School of Music Degrees • • D. M. (Performance degree) D. M. in Piano (Requires essay) D. M. in Composition Ph. D. , M. M. E. and D. M. E

Music Document Sources (For both Books and Scores) • • Pro. Quest IUScholar. Works Print copies submitted Gift Collections

Music Cataloguing Workflow • Cataloguing is done by Head of Cataloguing and one support staff cataloguer. • Created a music cataloguing document based on the guidelines developed by Wells • Added instructions for score format • Additional fields for music • Music Library Association (MLA) Best Practices • Constant data created in Connexion • Support staff cataloguer trained • Records are created in Connexion and exported to Symphony Work. Flows • Spreadsheet of titles received, with status of processing is maintained

Bibliographic Records for Music: Piano Essay

Bibliographic Records for Music: Doctoral Document – transcription of a work in French

Bibliographic Records for Music: Doctoral Document- Music Score

Bibliographic Records for Music: Doctoral Document – Music Score

Bibliographic Records for Music: Doctoral Document – Music Score

Bibliographic Records for Music: Doctoral Document – Music Score

Bibliographic Records for Music: Doctoral Document – Performing Edition of a Score

Bibliographic Records for Music: Doctoral Document – Performing Edition of a Score

How Music Records are Different • All Records • Subject analysis • • • The subject heading may be a musical work Complex construction of LCSH for music LC Genre/form terms now in use in addition to LCSH • Scores • Preferred titles (previously uniform titles) • Medium of performance (382 in addition to 048) • Duration (306 and 500) • Language and notation system (546)

Music Workflow: Other Responsibilities • NACO authority records for Music documents • IUScholar. Works metadata • Name and Title information corrected if necessary (to agree with the document and authority records)

INDIANA UNIVERSITY CAMPUS (WELLS LIBRARY) ETDS WITH: RDA ISSUES AND ETD DISCOVERABILITY BY ANDREA MORRISON

Indiana University, Bloomington Degrees Recorded by Graduate School • Arts, Sciences & Social Sciences dissertations and Master’s theses • Degree granting institution varies: v. Indiana University, Bloomington used for publications of IUB after the university's 1974 reorganization v. Indiana University used for some multi-campus departments & schools

ETD Document Sources • Pro. Quest quarterly e-theses MARC record files • IUScholar. Works e-documents few (updated spreadsheet) • Print copies submitted. Usually for online embargoed works. v. First copies retained in our Storage facility, restricted circulation v. Second copies retained in Storage or in a campus library • Other I. U. campuses, i. e. IU Kokomo or Southeast, upon demand

IUB’s thesis of record Print required if online submission to PQDT is embargoed https: //scholarworks. iu. edu/ Submission encouraged, not required unless by Departmental policy

Wells Library Cataloging Workflow • Receive Quarterly Pro. Quest Dissertation files via e-mail • AACR 2 records 2001 -2014 • RDA records Quarter 1 2015 • IT staff review and process the file* • Files are archived on a shared drive in MARC format • Catalogers import PQ MARC records locally • Complete cataloging in RDA and produce records in OCLC Connexion • MARC Edit software • OCLC Connexion constant data • After cataloging is complete, catalogers archive the PQ record files with OCLC numbers and notes about referred records on the shared drive: Referred to Music Library, or, IUPUI record

Practice Before RDA Cataloging • K-level records were produced • Subjects were not authorized • Before 2004, no national authority work (NACO) • No access point for the I. U. B. Department name Example in handouts

Pro. Quest ETD Records Benefits √ • Metadata harvested from Pro. Quest Dissertations & Theses Global (PQDTG) includes v Author supplied metadata v PQ metadata • Good accuracy in title, author, thesis statement, summary and name fields • Significant time-saving, especially for descriptive content and transcription! • URL automatically generated • Better control of Masters theses (now e-submission is required! • PQ staff responsive to questions

PQ’s metadata description page Note: Publishing statement Check for supplementary files Some have notes: Open access, or, Embargoed Abstract not available

Cataloging ETD Records RDA Records√ • MARC Edit is used to remove entire fields: 590 School code: 0093 • Constant data in Connexion is used to add some fields:

Cataloging ETD Records: Final Step√ • Manual editing of fields: 520: Abstract not available Removed 300 Updated with exact pagination of the PDF. • Partial editing of fields: • Adding fields 506 Open access (added as applicable) 500 “Department of English, Indiana University. ” 500 Embargoed by the author until January 20, 2017. 500 Embargoed by the author for up to 2 years from publication date. 710 2# Indiana University, Bloomington. ǂb Department of English.

Challenges with Pro. Quest ETD Records AACR 2 records • MARC Edit software is used to process all files before cataloging. Corrects only some issues. • Lacks some fixed field codes, field 100, and 245 $c • 260 fields for publisher • Too many fields (members of committee and institution codes) • Subjects too general • 856 field lacks 1 st and 2 nd indicator RDA records an improvement! • Many of these issues were improved with RDA records • RDA coding present (040 $e rda) • Uses field 264 for publication statement • Field 502 dissertation note uses new subfields • 710 field for degree granting institution • Subjects remain too general • 33 X fields not accurate for ebooks

Cataloging Challenges for ETDs • PQ theses Publishing Statement: • IUSW Dissertations publishing statement (does not include Pro. Quest information)

Appreciation of Cataloging ETDs • Reviewed process slowly, applying new RDA, PCC, or NACO instructions over time • New RDA instructions for name authorized access points greatly assist identifying unique names with occupations • Due to our collaboration with Graduate School: submissions guidelines were clarified on their website! • Encouraged staff feedback • Added trained catalogers (supervisors) • Improved cataloging by collaborating with Music and Law: especially record standards, notes, access points

Examples: Online Theses in Handouts • A history of railroad depots, 2012, (Ph. D. thesis in PQ database), http: //iucat. iu. edu/catalog/14021783 • Aspects of Bangime phonology, morphology, and morphosyntax, 2013 (has two 856 fields) http: //iucat. iu. edu/catalog/14413677 (version described) http: //hdl. handle. net/2022/18024 (IUSW related version 856) • Quality, retrieval and analysis of provenance in large-scale data, 2014, http: //iucat. iu. edu/catalog/14413626 (was embargoed)

ETD Discoverability in IUCAT Recent searchable collection was added to the advanced search in IUCAT, based on the 502 MARC field with ‘Indiana University’ Implemented 2015 from our suggestion!

ETD Discoverability in IUCAT Music & Law School of Music Example of a search in the new Theses Collection with keyword “Ph. D. ”

Thank you! • Questions? • Presentation slides will be shared post-conference. • You may also contact us later via the Staff Directory, http: //libraries. iub. edu/all/staff Michael Maben Chuck Peters Andrea Morrison Amy Bailey