A 18 National PBIS Leadership Forum October 4

A 18 National PBIS Leadership Forum | October 4 -5, 2018 | Chicago, IL Multi‐tiered Coaching to Support High School Tier III Implementation Ami Flammini, Midwest PBIS Network (IL) Kathryn Francoeur, University of New Hampshire Sarah O'Rourke, Mid‐Atlantic PBIS Network (MD) Neal Grimes, Kankakee School District (IL) Shannon Henderson, Streamwood High School (IL) Key Words: Tier III, High School

Maximizing Your Session Participation When Working In Your Team Consider 4 questions: – – Where are we in our implementation? What do I hope to learn? What did I learn? What will I do with what I learned?

Where are you in the implementation process? Adapted from Fixsen & Blase, 2005 Exploration & Adoption • We think we know what we need so we are planning to move forward (evidence-based) Installation • Let’s make sure we’re ready to implement (capacity infrastructure) Initial Implementation • Let’s give it a try & evaluate (demonstration) Full Implementation • That worked, let’s do it for real and implement all tiers across all schools (investment) • Let’s make it our way of doing business & sustain implementation (institutionalized use)

Leadership Team Action Planning Worksheets: Steps Self-Assessment: Accomplishments & Priorities Leadership Team Action Planning Worksheet Session Assignments & Notes: High Priorities Team Member Note-Taking Worksheet Action Planning: Enhancements & Improvements Leadership Team Action Planning Worksheet

Thank-you • • • Joanne Malloy Jesse Suter Jessica Swain-Bradway Brigid Flannery Patti Hershfeldt

REMEMBERIN G Self-determination Unconditional care Strengths-based Community-based Natural Supports

RENEW IMPLEMENTATION STRUCTURE National RENEW Coach FEEDBACK LOOPS Project Management Team Provide feedback and data on implementation efforts State RENEW Coach District RENEW Coach Building RENEW Coach SUPPORT LOOPS RENEW FACILITATORS, YOUTH & FAMILIES Provide supports for effective practices implemented with fidelity

IES Study & TIER 3 The IES Study Video https: //vimeo. com 196594583 TIER 3 IS THE FOCUS, RENEW IS THE EXAMPLE Today’s panel set-up PURPOSE OF MY ROLE IMPLEMENTATION TEAMS & DATA RELATIONSHIPS AND COMMUNICATION LOGISTICS & RESOURCES LESSONS LEARNED

National PBIS Leadership Forum | October 4 -5, 2018 | Chicago, IL A Coaching Model for Tier 3 National Level Kathy Francoeur

RENEW IMPLEMENTATION STRUCTURE National RENEW Coach FEEDBACK LOOPS Project Management Team Provide feedback and data on implementation efforts State RENEW Coach District RENEW Coach Building RENEW Coach SUPPORT LOOPS RENEW FACILITATORS, YOUTH & FAMILIES Provide supports for effective practices implemented with fidelity

Implementation Teams & Data

RENEW Facilitators’ Average Weekly Minutes Trainings and Coaching 22 Mapping Process 16 Implementation Team meetings 16 Youth Team Meetings 11 Paperwork and documentation 10 Contacting others outside of meetings Contacting Caregiver/Youth outside of meetings Facilitators spent an average of 2 hours on RENEW per week. Other 7 16 27

Relationships & Communication Trust & Mutual Respect Fidelity & Data National Weekly Coaching Calls Feedback & Perspectiv e Taking Skill Building Problemsolving

Logistics & Resources Coaching Training Incentives for youth participants for survey collection Discretionary Funds to School Tools IES Funding Set Eligibility Requirements & Targeted Numbers

Lessons Learned ▪ Don’t assume: Schools need initial help in collecting data ▪ Perspective sharing: Taking the feedback from the state level coaches to improve tools and implementation on the ground level ▪ Video taping is difficult to do and expect ▪ Be flexible and open to ideas ▪ Vital to have an RENEW Implementation Team ▪ Celebrate every accomplishment with our state-level coaches! ▪ Coaching is critical!

National PBIS Leadership Forum | October 4 -5, 2018 | Chicago, IL Coaching Tier 3 State Level Sarah O’Rourke

RENEW IMPLEMENTATION STRUCTURE National RENEW Coach FEEDBACK LOOPS Project Management Team Provide feedback and data on implementation efforts State RENEW Coach District RENEW Coach Building RENEW Coach SUPPORT LOOPS RENEW FACILITATORS, YOUTH & FAMILIES Provide supports for effective practices implemented with fidelity

Main purpose of my role National RENEW Coaches State (Systems) Level Coaches Site Level Coaches (Internal/External)

Implementation Teams & Data

Relationships and Communication Work individually with students Student eligibility National Team and/or Implementation Team meetings Achieve Goals Student data

Logistics & Resources Needed Training and Coaching Time and Place Materials, Tools, Snacks

Lessons Learned o Buy-in o State o District o School/Administration o Leadership o Administration on team o Administration Turn over o School culture matters o Coaching is critical o Feedback/Support loops - Connection to National Team/Facilitators

National PBIS Leadership Forum | October 4 -5, 2018 | Chicago, IL Coaching Tier 3 District Level Neal Grimes

RENEW IMPLEMENTATION STRUCTURE National RENEW Coach FEEDBACK LOOPS Project Management Team Provide feedback and data on implementation efforts State RENEW Coach District RENEW Coach Building RENEW Coach SUPPORT LOOPS RENEW FACILITATORS, YOUTH & FAMILIES Provide supports for effective practices implemented with fidelity

Main purpose of my role ▪ Coach facilitators to be successful ▪ Advocate for Implementation Team, Facilitators, and students ▪ Monitor data collection ▪ Present data to district office ▪ Distribute resources

Implementation Teams & Data Team ▪ Members: 2 APs, 2 SW, Instructional Coach, Teacher – Establish Roles ▪ My Role: Meeting Facilitator ▪ Mission/Vision – Agenda ▪ Report back to District Team ▪ Evolved into Tier 3 Team Data ▪ Grades/Office Disciplinary Referrals/Attendance ▪ Facilitators monitored weekly for trends ▪ Quarterly collection

Relationships & Communication

Logistics & Resources Needed ▪ Growth Mindset - Open to Improvement ▪ Malleable Schedule ▪ Incentives (Staff and Student) ▪ Materials

Lessons Learned ▪ Increase awareness ▪ School Leaders and Teachers ▪ Roles and Responsibilities ▪ Social Workers and Guidance Counselors ▪ Be Flexible ▪ Create a system to facilitate relationships (Staff Scheduling)

National PBIS Leadership Forum | October 4 -5, 2018 | Chicago, IL Coaching Tier 3 Building Level Shannon Henderson

RENEW IMPLEMENTATION STRUCTURE National RENEW Coach FEEDBACK LOOPS Project Management Team Provide feedback and data on implementation efforts State RENEW Coach District RENEW Coach Building RENEW Coach SUPPORT LOOPS RENEW FACILITATORS, YOUTH & FAMILIES Provide supports for effective practices implemented with fidelity

Purpose of My Role • Communication with team – meeting times and agenda – reminders for data – coaching • Building administration • provide monthly data updates – tracking tool • problem solve for resources • District MTSS building administration • Bring training back to staff interested in being a facilitator

Implementation Teams & Data • Must develop a strong implementation team – Reach out to teachers – Ask for representatives from different departments • Team should develop data points. – Same data points compared monthly & yearly • Monthly data- responding data – Behavior, attendance, grades and RENEW process – • • compared to previous year/ month – Automatic email sent to facilitators to remind them to pull student’s data Semester data – behavior (office referrals and suspensions), attendance (excused and unexcused) and grades Invite administration to be part of your team

Relationships & Communication • Why? – Larger implementation team – Spread a positive word • Establish good rapport with staff in the building – Answer questions with honesty – Follow through – Clear communication With team members – Agenda and minutes for implementation meetings – All team emails Communication to staff – What information they need to know – When – at staff meetings or monthly MTSS newsletter – Share data • •

Logistics & Resources • Building/ District- Commitment to the resources to make RENEW possible – People – Time • Intervention money or title 1 money to hire part time employee for RENEW • RENEW supervision – Year long – In place of lunch or study hall supervision –

Lessons Learned Work as a team – many hands make light work Establish routines and dates for data Automated email – google email scheduler If you don’t ask for something = you won’t get it • • – Ask for people resources

QUESTIONS & ANSWERS

Acknowledgements/Resources https: //iod. unh. edu/projects/rehabilitation-empowerment-natural-supportseducation-and-work-renew

Save the dates, February 20 – 23, 2019 for the… Washington, DC Grand Hyatt Washington For more information, visit: conference. apbs. org

National PBIS Leadership Forum | October 4 -5, 2018, Chicago, IL Please Complete the Session Evaluation to Tell Us What You Thought of This Session

National PBIS Leadership Forum | October 4 -5, 2018, Chicago, IL Please Complete the Session Evaluation to Tell Us What You Thought of <iframe This Session src="https: //player. vimeo. com/video/196594583? title=0&byline=0&portrait=0" width="640" height="360" frameborder="0" webkitallowfullscreen mozallowfullscreen></iframe> <p><a href="https: //vimeo. com/196594583">Dropout Prevention for Students At. Risk- RENEW-HD (1)</a> from <a href="https: //vimeo. com/unhiod">Institute on Disability</a> on <a href="https: //vimeo. com">Vimeo</a>. </p>