A 1 Immunization Registries Getting Started 101 GRITS

A 1 -Immunization Registries: Getting Started 101 GRITS – Synergy in Action 4 th Annual National Immunization Program Immunization Registry Conference Atlanta, GA Thomas M. Moss State of Georgia Immunization Registry Manager

– Synergy in Action • Synergy – Teamwork moving towards a common end. • In –in accordance with. • Action – The process of doing. “GRITS is a team working towards a common end in accordance with the process of creating an Immunization Registry. ” Tuesday, October 21, 2003

– Synergy in Action GRITS is a TEAM working towards a common end in accordance with the process of creating an Immunization Registry. • The Team Owns The Team – Three C’s of a team member • Character – WIN within – The Personal Base – “Being” • Chemistry – WIN with others – The People Base – “Relationships” • Competence – WIN in whatever you do – The Performance base – “Doing” Tuesday, October 21, 2003

– Synergy in Action The CORE TEAM in Georgia: • 2 – Registry Business Analysts – Tracy Ingraham – Team Lead State Required Enhancements – Lisa Roberts – Team Lead Data Exchange Interface • 1 – Registry Marketing & Training Consultant – Greg Richardson – Team Lead Communications • 2 – Registry Associates – Deborah Head – Team Support – Yolanda Oliver – Data Support • 1 – Policy, Rules, & Regulations Consultant – Mike Etheredge – Liason with DHR-OIT, GTA • 1 – Registry Manager – Tom Moss – Remove Barriers & Empower Core Team Tuesday, October 21, 2003

– Synergy in Action The SALES TEAM in Georgia: • 12 – 18 Immunization Program Consultants – Territory Managers – Registry Sales – Registry Trainers – Registry Follow-up Tuesday, October 21, 2003

– Synergy in Action The Business Subject Matter Experts (b. SME’s) in Georgia: • Vaccine for Children Consultants • Immunization Education Consultants • Public Health Clinical Information System Consultants • American Academy of Pediatrics Consultants • Local / Regional Registry Consultants Tuesday, October 21, 2003

– Synergy in Action The Technical Subject Matter Experts (t. SME’s) in Georgia: • Tri-Zetto Group – RFP, Registry Consultants • EDS – Application Development – Environment Management – Level 1 & Level 2 Help Desk • Department of Human Resources-OIT – Database Administrators – Level 2 & Level 3 Help Desk • Georgia Technology Authority (GTA) – Network & Operations Management – Level 3 Help Desk Tuesday, October 21, 2003

– Synergy in Action “A team built on the 3 C’s; Character, Chemistry, and Competence can conquer the challenge. ” Tuesday, October 21, 2003

– Synergy in Action GRITS is a team working towards a COMMON END in accordance with the process of creating an Immunization Registry. The Team Owns The Purpose – A Registry for healthy Children in the State of Georgia. Tuesday, October 21, 2003

– Synergy in Action “It is for the Children” Tuesday, October 21, 2003

– Synergy in Action GRITS is a team working towards a common end in accordance with THE PROCESS OF creating an Immunization Registry. The Team Owns The Process – Each Core Team member takes ownership, authority, and responsibility for their piece of the process. Tuesday, October 21, 2003

– Synergy in Action Set Standards • National Immunization Program’s (NIP) Technical Work Group (TWG) Certification Standards • American Immunization Registry Association’s (AIRA) Programmatic Registry Operations Workgroup (PROW) Registry Standards of Excellence Tuesday, October 21, 2003

– Synergy in Action Create a Living, Breathing Program Strategy • • System Requirements Strategy System Develop Strategy Application Release Strategy Operations Support Strategy Organization / User Support Strategy Training Strategy Deployment Strategy Marketing Strategy Tuesday, October 21, 2003

– Synergy in Action Continuously Monitor Progress • Re-evaluate your Strategies • Do not fear changing strategies • Evaluate using AIRA PROW Standards of Excellence Worksheets Tuesday, October 21, 2003

– Synergy in Action Celebrate – Recognize your victories, celebrate. – Recognize anything and everything that keeps the process moving forward, celebrate. – Recognize your failures, celebrate. – Learn from your failures, celebrate. – Celebrate Tuesday, October 21, 2003

– Synergy in Action “Don’t waste energy trying to cover up failure. Learn from your failures and go on to the next challenge. It’s okay to fail. If you’re not failing, you’re not growing. ” - H. Stanley Judd Tuesday, October 21, 2003

– Synergy in Action GRITS is a team working towards a common end in accordance with the process of creating an IMMUNIZATION REGISTRY. The Team Owns The Registry – The 3 P’s of Ownership • Pride – WIN within – The Personal Base – “Being” • Professionalism – WIN with others – The People Base – “Relationships” • Production – WIN in whatever you do – The Performance base – “Doing” Tuesday, October 21, 2003

– Synergy in Action I am PROUD to state that in 5 Months we have grown from: – ZERO Clients to 1, 262, 250 Clients – ZERO Immunization Records to 7, 459, 611 Immunization Records Tuesday, October 21, 2003

– Synergy in Action PROFESSIONALISM Statewide Catoosa 1 -2 Murray Walker Whitfield Chattooga White. Habersham Lumpkin Floyd Hall Cherokee Forsyth Bartow Banks Franklin Hart Jackson Madison Gwinnett Douglas Fulton 3 -2 Carroll Coweta Heard 3 -4 De Kalb 3 -5 Clayton 3 -3 Henry Fayette Spalding 10 -0 Walton Wilkes Lincoln Morgan Greene Taliaferro Newton Butts Elbert Oglethorpe Oconee Clarke da 3 -1 Haralson Barrow le Paulding. Cobb ck Polk May 2003 – Aug 2003 Stephens 2 -0 Dawson 1 -1 Rabun Union Gil me r Pickens Gordon Pilot Districts & Counties Towns Fannin Ro Dade Jasper Putnam Columbia Mc. Duffie Warren Richmond Hancock Glascock 6 -0 Pike Lamar Jefferson Baldwin Burke Meriwether Jones Monroe Washington Upson Bibb Wilkinson Jenkins Screven Crawford Harris Johnson Talbot Twiggs Emanuel Peach Muscogee Taylor Houston Bleckley Laurens Marion Treutlen Candler Bulloch Chattahoochee Effingham Macon 4 -0 Troup Phase I Districts & Counties 5 -2 7 -0 5 -1 Schley Stewart Webster Pulaski Dooly Sumter Crisp Quitman Randolph. Terrell Lee Calhoun Early 8 -2 Worth Evans Bryan Tattnall Jeff Davis Coffee Long Appling Bacon Wayne Tift Pierce Mitchell Berrien Colquitt Seminole Decatur Toombs Telfair Irwin Baker Miller Wheeler Ben Hill Turner Dougherty Clay Dodge Wilcox Grady Thomas Atkinson Cook 8 -1 Brooks 9 -2 Ware Brantley Echols Clinch Charlton Chatham Mc Intosh 9 -3 Lanier Lowndes 9 -1 Liberty Glynn Camden Sept 2003 – Dec 2003 Phase II Districts & Counties Jan 2004 – Dec 2004 Tuesday, October 21, 2003

– Synergy in Action Our PRODUCTION matches our Philosophy “In all things seek a path to keeps you moving forward. ” Tuesday, October 21, 2003

– Synergy in Action The Team of the Georgia Registry of Immunization Transactions and Services Tuesday, October 21, 2003