75 TH AIR BASE WING Privacy Act Training

75 TH AIR BASE WING Privacy Act Training Sr. A Jared Sylvester 75 ABW/SCOK Hill. FOIA. Privacy. Act@us. af. mil jared. sylvester. 1@us. af. mil 06 June 2020

Privacy Act Training 75 TH AIR BASE WING n Importance n n What is PII? n n It may be more than you think. Where is PII? n n How it relates to the mission. Best Practice: Know where PII is and keep in the minimal places possible Your PII and Your Rights Count on Us!

Privacy Act Training Cont. 75 TH AIR BASE WING 1. 2. 3. 4. Failure to protect privacy can bring about risks to the individual, such as identity theft and risks to the Air Force, such as lawsuits for inappropriate disclosure that divert critical resources away from our mission. Name, social security number, date and place of birth, citizenship, mother’s maiden name, biometric records, home phone numbers, other demographic, personnel, medical, and financial information. PII includes any information that is linked or linkable to a specified individual, alone, or when combined with other personal or identifying information. Do not store PII if not needed. If PII is part of an official record, the record will be filed in ERM with the appropriate safeguards in place, or if a paper copy filed in an approved RM location and with the appropriate safeguards in place. See your URM for assistance. A. If PII is not pertinent to the record being stored, redact the PII. For example, B. If only needed temporary, delete immediately when no longer needed. C. Do not keep PII in many locations. If a document is received by email and drag and drop to an appropriate location, delete the email. It is not necessary to keep the email in an archive folder with someone else’s PII when the document has already been moved to an appropriate location. You have the right to refuse to provide your PII. A. You question the need for the PII B. The requester cannot provide an acceptable reason for collecting the PII C. No Privacy Act Statement D. Not an official form E. An official form with a PAS is not justification for collecting the PII Count on Us!

Identifying PII Breaches 75 TH AIR BASE WING n Is it a Breach? n Lost, stolen, or compromised n Lost/Stolen laptops or Government phones n Mishandling of paper records containing PII n Electronic folders not properly locked down n Inappropriate collection of PII n Inappropriate disposal of PII n Emails and attachments containing PII § § Sent unencrypted Recipients did not have a need to know Count on Us!

Email Alerts n The Alerts are there for a reason n Obtain n Public Key Infrastructure https: //afpki. lackland. af. mil/assets/files/CI-08 -02018_Obtaining_Public_Keys-V 1. 5. 0. pdf n Do. D n SAFE https: //safe. apps. mil/ n Passcode n 75 TH AIR BASE WING Protect Document Passcode sent to recipient in separate email. Count on Us!

Reporting a PII Breach 75 TH AIR BASE WING n Contact the Base Privacy Manager or your Unit Privacy Monitor for assistance n Take action to prevent further breaches n Complete an initial DD 2959 n www. dtic. mil/whs/directives/forms/eforms/dd 2959. pdf Must be reported within 24 hours of the breach! Count on Us! BE AMERICA’S BEST

Privacy Act Training 75 TH AIR BASE WING n Reference n n AFI 33 -332 Base Privacy Manager n Sr. A SYLVESTER, JARED 777 -3399 Option 2 or Hill. FOIA. Privacy. Act@us. af. mil Count on Us!

Questions? 75 TH AIR BASE WING Count on Us!