7 ways to clean up the catalog 7

7 ways to clean up the catalog (7 minutes to talk about, more than 7 minutes to do the cleaning) Sarah Theimer, University of New Hampshire

Dimensions of quality Definition: Quality metadata meets the needs of the user Some Dimensions: Accuracy: Information is correct Completeness: No missing mandatory fields or subfields Consistency: Same terms used Timely: Physical item needing cataloging should not live there. Cost: Thresholds are location specific, but a catalog record that takes weeks to create may not be considered high quality.

When looking for problems you might want to exclude: Unless specifically looking for them: Suppressed records Order records Records for reserve material Locally created records for keys, laptops, rooms, etc. *Decide and articulate which records quality standards do and do not apply to

#1 Records with no 245 Impact: Bad public display, inhibits searching and identification Ø Ø Ø Find Ø Your local system may have a way Ø Marc. Edit Ø Marc Report/MARC Analysis Correct Ø Using call number, find the material Ø Add title, Double check the record Ask why Ø On the fly Ø Bad overlay Ø Bad old migration

#2 Electronic material with no 856 Impact: missing access, confused public Find Correct Create list of records with an electronic location, but no 856 Determine whether an 856 need to be added or the record needs to be suppressed/deleted. Ask Why Order records that were never replaced Placeholders from a migration

#3 No Holding/Item record Impact: Lack of call number and or location in catalog Find ILS report Correct If item doesn’t exist or exists on another record suppress or delete If record represents a real resource, complete the cataloging Check Holdings on OCLC Ask Why Withdrawal not completed Holdings was suppressed, not bib Cataloging was done on a different record

#4. Physical item with no 300 Impact: incomplete public display Find ILS MARC Edit MARC Analysis Correct Add the 300 unless it is really an e-resource Ask Why Marcive records Old music sound and visual material Bad migration

#5 Old order records Impact: may need to reorder. May be discouraging to the public. Find: (The definition of old can vary by institution and where we are trying to get the material from) ILS report of order records over a certain age Correct If we have given up on the order? Suppress or reorder Was it cataloged on another record? (If a received order) Ask Why Cataloging failure to overlay We received something different (Maps)

#6 Old On the fly records Find Sometimes have internal codes make it easy to find Sometimes location is circ desk Correct Check if it is already cataloged fully on a different record? Is it on the shelf – Did it ever come back? Ask Why Material gets put back on shelf after circulating

#7 Non fiction without subject headings Find: (This might also reveal bad coding of Fiction in the Fixed field) Marc Report ILS reporting might Correct: Reimport from OCLC Create a few SH Ask Why Record created with little time

Useful tools Marc. Edit Marc Report/ MARC Analysis http: //marcedit. reeset. net/ http: //www. marcofquality. com/softindex. html Open Refine http: //openrefine. org/