5 3 Create Work Breakdown Structure The process

5. 3 Create Work Breakdown Structure • The process of sub dividing project deliverables and project work into smaller, more manageable component. • It defines all the work to be undertaken by the project team in order to achieve the project objectives and create the required deliverables. • The WBS is initially created during scope planning and then refined as time, cost and human resource planning are undertaken • It forms the basis for the development of the project schedule and GANTT chart Monitor Initiation Planning Execution Close Control Adapted from PMBOK 4 th Edition BSBPMG 502 A Manage Project Scope

5. 3 Create Work Breakdown Structure • Inputs into the creation of the WBS include – ü Project Scope Statement ü Requirements documentation ü Organisational policies and procedures ü Project management methodology and lifecycle ü Lessons learned from previous projects ü Templates for WBS Monitor Initiation Planning Execution Close Control Adapted from PMBOK 4 th Edition BSBPMG 502 A Manage Project Scope

WBS Possible Hierarchies • The WBS is made up work packages from phases, deliverables and activities, down to tasks at the lowest level. Project Phase Sub Project Deliverable Phase Work Package Deliverable Activity Work Package Task Activity Task BSBPMG 502 A Manage Project Scope

Types of WBS Diagrams • Deliverables can be broken down into Activities or Work Packages • Activities and Work Packages are typically broken down into Tasks • Project Phases could be replaced by Sub Projects or Deliverables depending on the size of the project Task 1 Phase 2 Phase 3 Deliverable 1 Deliverable 2 Deliverable 3 Activity 1 Activity 2 Activity 3 Work Package 1 Work Package 2 Task 3 Task 4 Task 5 Task 6 Work Package 3 Adapted from PMBOK 4 th Edition BSBPMG 502 A Manage Project Scope

5. 3 Create Work Breakdown Structure • Outputs from this process include – ü Work Breakdown Structure ü Definitions of Sub-projects, Deliverables and Work Packages ü WBS Dictionary (advanced concept, often applied to large Information Technology, Defence and Engineering projects) – Structured documentation of the components of the WBS including Sub -projects, Deliverables and Work Packages – Can define and allocate accounts to WBS components for cost and time tracking purposes – Can include high level sub-project plans and outsourcing or contracting information Monitor Initiation Planning Execution Close Control Adapted from PMBOK 4 th Edition BSBPMG 502 A Manage Project Scope