4 H Online Record Book Webinar Part 4

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4 -H Online Record Book Webinar Part 4: Club and Project Leader Functions Presented

4 -H Online Record Book Webinar Part 4: Club and Project Leader Functions Presented by Steven Worker and Scott Mautte February 29, 11 -12 pm March 1, 7 -8 pm These webinars will be recorded. 4 -H Youth Development Program

Agenda 1. 2. 3. 4. 5. 6. 7. Welcome & Introduction Background about ORB

Agenda 1. 2. 3. 4. 5. 6. 7. Welcome & Introduction Background about ORB 4 h. Online Relationship to ORB Social Media and Privacy Project Leaders Club Leaders County Staff Anytime during the presentation, please ask questions in the chat box. While we may not respond during the webinar, we will add to an online list for the ORB Team to address.

Request of all of you • Users help us identify bugs and places for

Request of all of you • Users help us identify bugs and places for improvement. • Your information/data is not lost, even if you cannot see them. This is exactly the opposite of how we feel!

WHY ORB? • Improved reporting system that will improve efficiencies • Makes data collection

WHY ORB? • Improved reporting system that will improve efficiencies • Makes data collection fun & uniform • Measures 4 -H Impact • Helps Youth develop record keeping skills in a 21 st century environment • Opportunities for mentoring • Extended opportunities for club members to connect with each other

How many people are using the system? • As of February 28, 2012 4:

How many people are using the system? • As of February 28, 2012 4: 30 pm: 2, 292 people using ORB.

The ORB & 4 h. Online Relationship DATA Name Clubs Projects Leadership Roles •

The ORB & 4 h. Online Relationship DATA Name Clubs Projects Leadership Roles • http: //ca. 4 honline. com/ • ORB gets all its information directly from 4 h. Online. • ORB uses the same login information that you use to gain access to 4 h. Online. • For example: If a project is not listed in ORB, likely it is not entered in your 4 h. Online enrollment record.

Social Media—Adult Volunteer Update your club on what you are doing. Add a photo

Social Media—Adult Volunteer Update your club on what you are doing. Add a photo or video of a 4 -H experience etc. Leave a message for club or project youth and coleaders Promote someone’s post or comment on it.

Social Media—County Staff Update your county on what you are doing. Add a photo

Social Media—County Staff Update your county on what you are doing. Add a photo or video of a 4 -H experience etc. Promote someone’s post or comment on it. County Stats of ORB Users

Privacy Settings My Settings allows a user to set their privacy settings for the

Privacy Settings My Settings allows a user to set their privacy settings for the Online Record Book.

Privacy Settings Allows access for people with disabilities Allows a leader to determine who

Privacy Settings Allows access for people with disabilities Allows a leader to determine who in their club will see their posts Allows a leader to ignore certain news feeds

Parental Control & Privacy Parents have control over their children’s ability to login and

Parental Control & Privacy Parents have control over their children’s ability to login and social access.

Project Leader To have ORB functions, enrollment record in 4 h. Online must be

Project Leader To have ORB functions, enrollment record in 4 h. Online must be designated: • Project Leader • Assistant Project Leader In the Project Screen, Project Leaders: 1. Review project members 2. Set the number of project meetings

Project Leader In the Action Center, Project Leaders: 1. Review and approve Pre-JTLDR 2.

Project Leader In the Action Center, Project Leaders: 1. Review and approve Pre-JTLDR 2. Review and approve Post-JTLDR 3. Review and approve Post-APR

Project Leader for Leadership Development Project Leaders for Leadership Development projects have Thrive Rubrics.

Project Leader for Leadership Development Project Leaders for Leadership Development projects have Thrive Rubrics. In the Action Center.

Club Leader To have ORB functions, enrollment record in 4 h. Online must be

Club Leader To have ORB functions, enrollment record in 4 h. Online must be designated: • Primary Community Leader • Co-Community Leader • Assistant Community Leader • Online Record Book Coordinator AND have “Allow Login” checked in 4 h. Online. Note: Only Counties or VEC-2’s can mark this.

Club Leaders: 1. Review and approve Star Rankings 2. Have administrator functions for a.

Club Leaders: 1. Review and approve Star Rankings 2. Have administrator functions for a. Social access b. Ability to disallow login by any member 3. Review and approve JTLDR for projects with no Project Leader.

County Administrator • Use your same email and password from 4 h. Online. •

County Administrator • Use your same email and password from 4 h. Online. • You can see all posts and information from all youth and adults in your county. • Mottos, photos, and activities you enter are viewable by all members in your county. • Most of your direct control is through 4 h. Online – adding and entering clubs, projects, and leadership roles for youth and adults.

County Administrator • Use your same email and password from 4 h. Online. •

County Administrator • Use your same email and password from 4 h. Online. • You can see all posts and information from all youth and adults in your county. • Mottos, photos, and activities you enter are viewable by all members in your county. • Most of your direct control is through 4 h. Online – adding and entering clubs, projects, and leadership roles for youth and adults.

Program Year • 4 -H members will have access to modifying their Record Bookf

Program Year • 4 -H members will have access to modifying their Record Bookf for the program year until December 31. • For example, for this program year, 2011 -2012, members can add, edit, and delete items until December 31, 2012. • 4 -H members have a grace period in the new program year until December 31. Members may be inactive, pending, incomplete in the 4 h. Online enrollment system and still have access to ORB until Dec 31. After Dec 31, only ‘active’ members will be able to access ORB.

ORB Team We are currently putting together a team of youth and volunteers to

ORB Team We are currently putting together a team of youth and volunteers to help: http: //www. ca 4 h. org/files/134533. pdf 1. Create help guides for ORB 2. Create & deliver ORB training mini webinars and video helps 3. Revise, update and expand the ORB user guide There has been an informational conference call scheduled for March 7 th, from 6: 30 -7: 30 pm. If interested in attending, please register at https: //ucd. adobeconnect. com/orbteam/

4 -H Online Record Book Webinars These presentations will be archived for future viewing.

4 -H Online Record Book Webinars These presentations will be archived for future viewing. For help, contact anrca 4 [email protected] edu Webinar Series for the 4 -H Online Record Book http: //www. ca 4 h. org/Resources/Members/Record. Book/ORB/ 4 -H Youth Development Program