4 5 Perform Integrated Change Control The process

4. 5 Perform Integrated Change Control • The process of reviewing all change requests, including approving or rejecting changes and managing the flow on impacts to all project deliverables and all components of the Project Management Plan • All requested changes should be identified through the Control Scope process (5. 5) • Occurs from project inception through to completion and is part of the Monitor and Control process group • Ideally only approved changes should be incorporated into the project Monitor Initiation Planning Execution Close Control Adapted from PMBOK 4 th Edition BSBPMG 501 A Manage Project Integrative Processes

4. 5 Perform Integrated Change Control • The following change management activities are included – ü Influencing stakeholders and the project team to ensure only approved changes are implemented ü Reviewing, analysing and approving change requests quickly ü Understanding the complete impacts of the approved changes and managing their implementation ü Maintaining the integrity of project baselines for Scope, Time and Cost ü Co-ordinating changes across entire project Initiation Monitor Planning Execution Close Control Adapted from PMBOK 4 th Edition BSBPMG 501 A Manage Project Integrative Processes

4. 5 Perform Integrated Change Control • The primary inputs include – ü Project management plan ü Configuration management plan (if developed) ü Change Requests ü Change Control procedures • The primary outputs include – ü Change request decisions ü Change request status updates ü Project management plan updates ü Updates to project deliverables Monitor Initiation ü Revised baselines for Time, Cost and Scope Planning Execution Close Control Adapted from PMBOK 4 th Edition BSBPMG 501 A Manage Project Integrative Processes

4. 5 Perform Integrated Change Control • There are very limited tools and techniques to assist in Perform Integrated Change Control • The primary area of assistance comes from the Project Team and the Project Sponsor who are closest to the potential impacts of changes • Also, each project must develop, agree and implement a comprehensive set of Change Control Processes Learnings from Past projects Project Management Information Systems Change Request Database BSBPMG 501 A Manage Project Integrative Processes Change Control Procedures Project Sponsor Project Management Office Experience Adapted from PMBOK 4 th Edition

4. 5 Perform Integrated Change Control • Tips for strong Change Control ü All Change Requests must be documented ü Do not automatically approve all Change Requests for impact assessment ü Assessing the impact of Change Requests can impact Time and Cost ü Keep a log of all Change Requests and the associated impacts and approve/reject decision ü Whenever a Change Request is approved, automatically seek approval for new baselines for Time, Cost and Scope The later a Change is addressed, the greater the impact to Time, Cost and Risk Adapted from PMBOK 4 th Edition BSBPMG 501 A Manage Project Integrative Processes

Example Change Control Processes Strengths • Includes assessment of impact • Explicit approval required by Steering Committee Weaknesses • Need decision point prior to assessing impact • How often are changes reviewed? • Is there a change log? Adapted from e. PM Book BSBPMG 501 A Manage Project Integrative Processes

Example Change Control Processes Strengths • Includes review by PM prior to assessment of impact • Includes changes to Plans Weaknesses • Project Sponsor should be involved in pre assessment review and final approval or rejection • How often are changes reviewed? • Is there a change log? Adapted from ICG Software BSBPMG 501 A Manage Project Integrative Processes