4 05 Apply correct report format What is

4. 05 Apply correct report format.

What is a Report? Reports are used to present your research on business and academic topics. Example: ØA business report might be used to present information to assist in decision—making of a business related problem. ØAn academic report would be used to present information about the United Kingdom for social studies class.

Types of Reports Unbound Reports • Short reports that are prepared without binders or covers. • If more than one page, held together with a staple or paper Left Bound Report clip. • Longer reports prepared with binders. • Left margin is wider (1. 5”) to accommodate binding along the left Top Bound Report margin. • Top margin is wider to accommodate binding along the top margin.

Unbound Report Short reports that are prepared without binders or covers. If more than one page, held together with a staple or paper clip. Side margins are the same. RM and LM are the same (1 inch). UNBO UND REPO RT Short prepar reports that ed ar or cov without bin e er de one pa s. If more th rs ge an with a , held togeth st e Side m aple or pape r rc a in an u rgins are the lip. nb sa usually ound repor me t, set at 1 inch.

Left Bound Report Longer reports prepared with binders. Left margin is wider (1. 5”) to accommodate binding along the left margin. LEFT BOUN D REP ORT 1. 5 inch LM Longe prepar r reports ed Left m with binder s. ar to acco gin is wider ( mmod ate bin 1. 5) along d the lef t marg in. 1 inch RM

Top Bound Report Top margin is wider to accommodate binding along the top margin. TM is wider to accommodate binding. TOP B OUND REPO R Top m argin i accom s wide modat e margin bindin r to g alon. g th T e top

Formatting an Unbound Business Report Margins Title • Side margins are 1”. • Top margin of the first page on a business report is 2”. Succeeding pages have a 1” top margin. • Bottom margin is 1”, although that may vary as page-break decisions are made. • Center the title of the report in ALL CAPS for business reports. Quadruple space between the report title and the body of the report. • If the title has more than one line, double space between the main heading and the sub heading, Multiple Line Title WHALES (DS) Their Habitat (QS) Left Align the body of the report.

Formatting an Unbound Business Report Cont… Font • Standard size and style font i. e. Times New Roman-12 point. Paragraphs • Double space the body of the report. • Side Headings should be keyed at the left margin, underlined, and keyed in initial caps.

Formatting an Unbound Business Report Cont… Page numbers • The 1 st page is not numbered. • All pages after the first have page numbers. 5” from the top of the page and right aligned.

Parts of an Unbound Business Report body Side heading • 2” Top Margin • 1” Left Margin • 1” Right Margin • 1” Bottom Margin Title

Unbound Business Report page 2 Side heading Page number Insert the page number ½ inch from the top of the page and right aligned.

Title Pages • A title page is the first page of a report. • It gives: • the title of a report • the name of the writer • the name of the school or class • and the date

Format a Title Page: • • • Use single spacing Center all lines of text horizontally Center the page vertically Set the top margin at 2 inches Type the report title in all caps and centered Press ENTER 12 or 15 times (2” or 2 ½“) and center the author’s name • Then double space and key the school or class name • Press ENTER 12 or 15 times (2” or 2 ½”) and key the current date

Bibliography List the sources of information you used in writing a report Alphabetize sources by author’s last name Sources are single-spaced and formatted with a hanging indent Leave a blank line between the sources If a page number is included, place it ½ inch from top of the page Top Margin 2 inches Title Left Margin 1 inch Right Margin 1 inch Alphabetical listing of sources Bottom Margin 1 inch

Bibliography—Notes to Remember • The bibliography is a listing of works you cited in the report. • Center the title, BIBLIOGRAPHY, in all caps, and leave a quadruple space between the title and the first entry. • The first line of each entry should be aligned with the left margin. Continuation lines are indented 5 spaces from the left margin. (Hanging Indent) • Separate the main parts of an entry with a period.

Bibliography—Notes to Remember Cont… • Single space entries; double space between entries. • Alphabetize the entries according to the last name of the author. • Underline or italicize book, magazine, and newspaper titles and place quotation marks around the titles of articles, poetry, or essays • The bibliography page is at the end of the report.