27102015 Brno ERASMUS Traineeship Information for students and

27/10/2015, Brno ERASMUS+ Traineeship Information for students and recent graduates going abroad in the academic year 2015/2016

Erasmus+ Traineeship • Traineeship needs to be carried out during: 1. 6. 2015 – 30. 9. 2016 • Minimum length of traineeship: 2 months (60 days) • Maximum length of traineeship: 12 months (360 days) • Erasmus+ grant only for 2 months • The student has to work full-time in the foreign organisation • Erasmus Mundus Scholarship Holders should double check with their EM Coordinator and make sure their Erasmus+ Traineeship does not contradict their EM Scholarship Contract • Recent graduates traineeship must be carried out and completed within one year of graduating and the Financial agreement must be signed before the Final State Examination. strana 2

Erasmus+ Traineeship • The application for an Erasmus+ Traineeship is binding! • Cancellation is possible only for serious reasons, such as serious health condition etc. • Fill out and deliver the "Notification of Traineeship Cancellation" form to international officer of your faculty to download the form, see the section „Forms, contacts at faculties“ here: http: //zo. stud. mendelu. cz/en/prakticka_staz/erasmus? lang=en • Cancellation may affect your potential future application page 3

Repeated mobility • Students may travel abroad several times in one study cycle. The total duration of mobilities, however, must not exceed 12 months for any combination of study periods and/or traineeships in the study cycle concerned. • The mobilities (study periods and work placements together) are added up in the study cycle concerned. strana 4

Which countries are included in Erasmus+? • The Erasmus+ Traineeships may take place only in the programme countries: a) b) EU member states: Austria, Belgium, Bulgaria, Czech Republic, Croatia, Cyprus, Denmark, Estonia, Finland, France, Germany, Great Britain, Greece, Hungary, Ireland, Italy, Latvia, Lithuania, Luxembourg, Malta, the Netherlands, Poland, Portugal, Romania, Slovakia, Slovenia, Spain, Sweden Non-EU member states: Iceland, Lichtenstein, former Yugoslav Republic Macedonia, Norway, Turkey Switzerland is not included in Erasmus+ programme countries strana 5

Non-eligible organisations • Traineeships cannot take place in: a) EU institutions and other EU bodies, including specialised agencies b) organisation administering EU programmes. • Furthermore, it is necessary to double check that the organisation is not EU-funded, but funded solely from the financial resources of the country in question. strana 6

Before departure Find an employer Agree upon the content of the traineeship Fill out the Traineeship Agreement form Fill out and have the Travel proposal approved in UIS Have the traineeship registered in UIS – it is to be done by your faculty coordinator based on approved Traineeship Agreement • Pay the travel insurance • Open an EURO account at the Komerční banka (they offer a special deal for outgoing Erasmus+ students) • • • page 7

Before departure • Enter the EURO account number in UIS: Student´s portal -> Bank connection • Undergo initial on-line testing of your knowledge of the workplace main language (you will receive the login data and further instructions via e-mail) • SIGN FINANCIAL AGREEMENT!!! Personal presence required!!! It is highly recommended to schedule a date and time specific appointment via e-mail in advance. page 8

Traineeship Agreement • Trilateral agreement on traineeship concluded by student, university and employer • Determines duration and content of the traineeship, skills required from the student, language skills, traineeship recognition etc. • Signed by the student, faculty coordinator and employer – original signatures needed!!! Scan or colour copy do not suffice. • Traineeship Agreement can be downloaded here: (see section „Forms, contacts at faculties“) http: //zo. stud. mendelu. cz/en/prakticka_staz/erasmus? lang=e n page 9

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Travel proposal • Document needed for approval of mobility and for arranging the travel insurance • Fill it out electronically in UIS: Student´s portal -> e. Agenda -> Trips abroad • Print out 2 copies • Have them signed and approved in UIS by the faculty International Relations Officer • Deliver one of the signed copies to the MENDELU cashier´s office and pay the insurance. The cashier´s office (N 3002) is located on the 3 rd floor in the right wing of the building A. The cashier's office hours : 8: 00 – 13: 00 strana 13

Travel proposal: step-by-step • e-Agenda −> Zahraniční cesty −> Nová cesta • Uživatel, Výjezd jako and Pracoviště appear automatically • Continue in filling out: • Stát: select the country where you realise your Traineeship from scroll-down menu (e. g. Dánské království for Denmark) • Přijímající organizace: type name of the organisation where you realised your Traineeship strana 14

• Druh cesty: select relevant type of mobility (in case of traineeship choose "výukový pobyt") • Účel: type purpose of mobility (traineeship) • Odkdy: type starting date (including days spent travelling) • Dokdy: type end date (including days spent travelling) • Program mobility: select the relevant programme from scroll-down menu (ERASMUS+) • Specifikace: select relevant type of mobility (pracovní stáž) • Projekt: none (do not fill in) strana 15 s 15

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• Click the button "Založit a přejít dál na financování cesty" • Dates and destination must be filled in again • Od: type starting date (including days spent travelling) • Do: type end date (including days spent travelling) • Stát: select the country where you realise your traineeship (e. g. Dánské království for Denmark) • Místo pobytu: do not fill in • Jízdní výdaje: do not fill in • Ostatní: do not fill in • Stravné: do not fill in • Ubytování: do not fill in p strana 17 17

Click on the button "Přidat pobyt" Your stay shall appear in the table "Pobyty ve státech a náklady" strana 18

Click on the button "Přejít na zadání financování cesty" strana 19

Druh zdroje: Select "Vlastní prostředky" from scroll-down menu strana 20

Click on the button "Přidat nový zdroj" strana 21 g 21

In Tabulka zdrojů financování fill in: Ubytování – 0 Kč Jízdní výdaje – 0 Kč Stravné – 0 Kč Pojistné – type the amount that has been calculated, e. g. 2990 Kč Ostatní – 0 Kč strana 22 g 22

Click on the button "Uložit financování cesty a přejít dál" strana 23 e 23

Fill in: Ubytování – not required Jízdní výdaje – not required Stravné – not required Ostatní – not required strana 24

Click on the button "Uložit zdůvodnění výdajů a přejít dál" p strana 25 25

Print out the Travel Proposal in 2 copies by clicking on the button strana 26 "Vytisknout návrh cesty" p 26

Now you can submit the Travel Proposal by clicking on the button strana 27 "Podat návrh cesty" e 27

Insurance • Must be arranged at MENDELU • Price depends on the length of the Traineeship: § 3 to 12 months : CZK 2. 990 for 1 trip (1 destination) § up to 3 months: CZK 23 per day • Student receives an insurance card where they fill in the number of insurance contract - 2000200122 • Travel insurance certificate can be download here: http: //ipm. mendelu. cz/en/zahranicni_aktivity/cestovni_pojisteni? lang=en • Enquiries regarding insurance: ERV Evropská pojišťovna, a. s. Tel: +420 221 860 155 strana 28

Insurance • Assistance Service 24/7: Euroalarm Assistance Prague Tel: +420 221 860 606 Fax: +420 221 860 600 help@euro-alarm. cz strana 29

Financial Agreement • Must be signed 2 weeks before departure LATEST! • Schedule an appointment for signing the Financial agreement via e-mail: - student traineeships: bohdana. cechova@mendelu. cz - recent graduate traineeships: veronika. antosova@mendelu. cz • Draft of Financial agreement can be found here (in Czech only): http: //zo. stud. mendelu. cz/en/prakticka_staz/erasmus? lang=en strana 30

To sign the Financial Agreement you need: • Traineeship Agreement - signed by all three parties - original!! • Insurance payment receipt from MENDELU cashier´s office • Traineeship registered in UIS – by the faculty International Relations Officer • KB EURO account registered in UIS and active • Print screen of the result of initial on-line language testing with student´s name stated strana 31

Monthly Erasmus+ Traineeship Grant Rates 2015/2016 • Austria, Denmark, Finland, France, Great Britain, Ireland, Italy, Lichtenstein, Norway, Sweden EUR 600 • Belgium, Croatia, Cyprus, Germany, Greece, Iceland, Luxembourg, the Netherlands, Spain, Portugal, Slovenia, Turkey EUR 500 • Bulgaria, Estonia, Hungary, Latvia, Lithuania, former Yugoslav Republic Macedonia, Malta, Poland, Romania, Slovakia EUR 400 strana 32

Erasmus+ Traineeship Grants 2015/2016 • Erasmus+ grant only for 2 months!! • 1 month = 30 days • From day 61 onwards students participate in Erasmus+ Traineeship programme as zerogrant students strana 33

During mobility • The Changes to Traineeship Agreement form downloadable in the section „Forms, contacts at faculties“ here: http: //zo. stud. mendelu. cz/en/prakticka_staz/erasmus? lang=en is to be used only if the content of the traineeship changes or if the responsible person changes. Not for changes in the length of the traineeship. • All changes must be approved by all three parties (student, sending institution, receiving organisation) strana 34

Change in the length of traineeship - Extension • Possible only upon agreement with the sending institution and receiving organisation, based on the Application for Extension of Erasmus+ Traineeship. Download it in the section „Forms, contact at faculties“ here: http: //zo. stud. mendelu. cz/en/prakticka_staz/erasmus? lang=en • Students shall not be awarded funds for the extension. They will continue their traineeships as zero-grant students. • Upon arrival, student sign the Amendment to Financial Agreement concerning the duration of the mobility at the Rectorate (Department of International Relations and Internationalisation). strana 35

Change in the length of traineeship – Shortening • Possible upon agreement between the student and the sending institution. If the length of the traineeship is shortened by more then 5 days, student must sign the Amendment to Financial Agreement upon their return to the Czech Republic. However, the minimum length of the traineeship (2 months) must be always met!!! • Student who does not meet the minimum length of the traineeship will return the whole grant!!! (This provision shall not apply in case of termination of the stay due to force majeure). strana 36

After mobility • Submit original of Traineeship Certificate (the minimum length of the traineeship of 60 days must be met!!!) Traineeship Certificate form download in the section "Forms, contacts to faculties" here: http: //zo. stud. mendelu. cz/en/prakticka_staz/erasmus? lang=en • Submit the final report to: 1. 2. EC database, i. e. EU Survey ( the password for entering the database will be sent to you via email by the end of the traineeship) UIS (Student´s portal -˃ Evaluation of international mobility) • Take the final online language test (OLS) • Have the traineeship recognized according to the Training Agreement strana 37

Watch out! • Rectorate requires original documents. • Before leaving the receiving organisation, double check that the dates at the Traineeship Certificate correspond with the reality. • Student who does not meet the minimum length of the traineeship (60 days) will return the whole grant!!! • Student who does not submit Traineeship Certificate with original signature and stamp within 14 days after the end of Traineeship will return a portion or even the whole grant!!! • Student who does not submit either of the final reports or does not take the final on-line language test will return a portion or even the whole grant!!! strana 38

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Coordinators at faculties Faculty of Agronomy: Ing. Daniel Falta, Ph. D. , Vice-dean for International Relations tel. : 545 133 214, e-mail: daniel. falta@mendelu. cz Officer: Bc. Alena Hooperová, tel. : 545 133 398 hooperov@mendelu. cz Faculty of Forestry and Wood Technology: Dr. Ing. et Ing. Miroslav Kravka, Vice-dean for International Relations tel. : +420 545 134 093, e-mail: miroslav. kravka@mendelu. cz Officer: Mgr. Ing. David Sís, tel. : 545 134 007, david. sis@mendelu. cz Faculty of Business and Economics: Ing. Marcel Ševela, Ph. D. , Vice-Dean for Study Affairs tel. : 545 132 503, marcel. sevela@mendelu. cz Officer: Ing. Šárka Braunerová, tel. : 545 132 799 sarka. braunerova@mendelu. cz Page strana 40 40

Faculty of Regional Development and International Studies: prof. Ing. Iva Živělová, CSc. , Vice-dean for Education Affairs tel. : 545 136 404; iva. zivelova@mendelu. cz Officer: Hana Kališová, tel. : 545 136 112 hana. kalisova@mendelu. cz Faculty of Horticulture: Ing. Ivo Ondrášek, Ph. D. , Vice-dean for International Relations tel. : 519 367 242, e-mail: ivo. ondrasek @ mendelu. cz Officer: Ing. Jana Nečasová, tel. : 519 367 224 jana. necasova@mendelu. cz P strana 41 ge 41

Thank you for attention Bohdana Čechová bohdana. cechova@mendelu. cz + 420 545 135 151 Veronika Antošová veronika. antosova@mendelu. cz + 420 545 135 113