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2021 SCHOOL GOVERNING BODY ELECTIONS PRESENTATIONS TO PRINCIPALS’ ASSOCIATIONS MR JAMES NDLEBE 19 FEBRUARY 2021 1
TABLE OF CONTENT § § § § § Government Notice No. 1192 Proposal for extension Composition SGB sizes SGBs for Special schools Co-option Eligibility A parent Voters roll An educator EO at school 3 Modes Alert levels_Covid-19 Mode 1_Nomination Election Meeting Mode 2_Full Day Election Mode 3_e-Elections Conclusion
GOVERNMENT NOTICES • GOEWERMENTSKENNISGEWINGS _________________________ DEPARTMENT OF BASIC EDUCATION NO 1192 ANNOUNCING THE PERIOD FOR THE 2021 SCHOOL GOVERNING BODIES ELECTIONS AND THE TIME FOR THE ASSUMPTION OF DUTIES FOR THE NEWLY ELECTED SCHOOL GOVERNING BODIES I, Angelina Matsie Motshekga, Minister of Basic Education, after consultation with the Council of Education Ministers hereby announce the period for the 2021 School Governing Body (SGB) Elections to be from 1 to 31 March 2021 and that newly elected SGBs assume their responsibilities when they are declared to be freely and fairly elected SGB members. For Further information all interested persons and organisations are invited to contact, in writing, and to direct their comments to The Director- General, Private Bag X 895, Pretoria, 0001, for attention: Mr J Ndlebe tel. 012 357 4163, email ndlebe. [email protected] gov. za, fax 012 323 0134. Kindly provide the name, address, telephone number, fax number and email address of the person or organisation submitting the comments. MRS AM MOTSHEKGA, MP MINISTER OF BASIC EDUCATION
THE 2021 SCHOOL GOVERNING BODY ELECTIONS ANNOUNCING THE EXTENSION OF THE PERIOD FOR THE 2021 SCHOOL GOVERNING BODIES ELECTIONS AND THE TIME FOR THE ASSUMPTION OF DUTIES FOR THE NEWLY ELECTED SCHOOL GOVERNING BODIES I, Angelina Matsie Motshekga, Minister of Basic Education, after consultation with the Council of Education Ministers hereby announce the extension of the period for the 2021 School Governing Body (SGB) Elections to be from 1 March to 30 April 2021 and that newly elected SGBs assume their responsibilities when they are declared to be freely and fairly elected SGB members. For further information all interested persons and organisations are invited to contact, in writing, and to direct their comments to The Director- General, Private Bag X 895, Pretoria, 0001, for attention: Mr J Ndlebe tel. 012 357 4163, email ndlebe. [email protected] gov. za, fax 012 323 0134. Kindly provide the name, address, telephone number, fax number and email address of the person or organisation submitting the comments. MRS AM MOTSHEKGA, MP MINISTER OF BASIC EDUCATION DATE:
COMPOSITION Principal Non-Teaching Staff Learners Parents Educators
SIZES OF SCHOOL GOVERNING BODIES The number of parent members must be one more than the combined total of the other members of a governing body who have voting rights. Each province must prepare a schedule determining the number of members in each component of the SGB based on this criterion and on the learner enrolment of the school, and include it in the provincial regulations. TYPE OF SCHOOL NUMBER OF LEARNERS ENROLLED AT SCHOOL Primary School 1 to 159 Primary School 160 to 700 Primary School PRINCIPAL 1 NUMBER OF EDUCATOR MEMBERS NUMBER OF PARENT MEMBERS NUMBER OF NON EDUCATOR MEMBERS NUMBER OF LEARNER MEMBERS TOTAL NUMBER OF MEMBERS 1 4 1 0 7 1 2 5 1 0 9 701 and more 1 3 6 1 0 11 Secondary School 1 to 649 1 2 7 1 2 13 Secondary School 650 and more 1 3 9 1 3 17 Combined School 1 to 499 1 2 7 1 2 13 Combined School 500 and more 1 3 9 1 3 17
SGBS FOR SCHOOLS FOR LEARNERS WITH SPECIAL EDUCATION NEEDS The SGB of a special school should be composed as follows: § parents of learners enrolled at the school, if reasonably practicable; § educators at the school; § members of staff at the school who are not educators; § learners in Grade 8 or higher, if reasonably practicable; § representatives of: – organisations of parents of learners with special education needs, if applicable; – sponsoring bodies, if applicable; – organisations of disabled persons, if applicable; § disabled persons, if applicable; § experts in relevant fields of special needs education; and § the principal by virtue of his or her official capacity.
CO-OPTED MEMBERS • Two types of co-opted members can serve on the governing body, namely co-opted members with voting rights and those without voting rights. • Co-opted members without voting rights are those members recruited by the SGB because of their expertise in areas that may benefit the SGB and the entire school. • Co-opted members with voting rights are members who are temporarily filling vacancies for a period not exceeding 90 days. • During the 90 days period, elections must be held, conducted by the School Electoral Officer.
ELIGIBILITY A person will not be eligible to be a member of a governing body if he or she: § is mentally ill and has been declared as such by a competent court; § is an un-rehabilitated insolvent; § has been convicted of an offence and sentenced to imprisonment in a court of law in South Africa or in a foreign country, without the option of a fine, for a period exceeding six months; § has been declared to be unsuitable to work with children as stipulated in terms of the Children’s Act, 2005 (Act 38 of 2005); or is listed in the register of people unsuitable to work with children in terms of the Criminal Law (Sexual Offences and Related Matters) Amendment Act 32 of 2007; § does not fall within one of the categories of members who make up a governing body; § no longer falls within the category of members that he or she represented at the time of his/her election; or § has had his/her membership terminated by the Ho. D in terms of SASA.
A PARENT • A parent means the biological or adoptive parent or legal guardian of a learner; or the person legally entitled to custody of a learner; or the person who undertakes to fulfil the obligations of a biological or adoptive parent or legal guardian regarding the learner’s education at school. • Electoral Officers should be guided by the school’s updated admission register to determine which parents or guardians are eligible to vote.
VOTERS ROLL § The school voters’ roll containing the names of all eligible parents § It should be developed class teachers and consolidated by the school election team. § The school admissions register must be used as the basis for this voters’ roll. CLASS NAME OF LEARNER & ADDESS SURNAME & NAMES OF PARENTS ADDRESS ID NUMBERS CONTACT NUMBERS
AN EDUCATOR An educator is a person who teaches, educates or trains other people, or who provides professional educational services, including professional therapy and educational psychological services at an institution. This includes: § SGB teachers § Grade R § Temps § SMT members
ELECTORAL OFFICER AT OWN SCHOOL § sets up a school election team made up of educators and non-educators. (parents and learners may participate in the school election team); § prepares a voters’ roll of all eligible voters in the school (according to different components of the SGB) and have it available for the elections; § Prepare a notice for all eligible voters of the date, time and venue of the election for the twinned Electoral officer’s signature; § publicise the SGB elections well by distributing and displaying advocacy materials and through newsletters, smses and social media platforms; • provides appropriate venues for the elections; § §
3 ELECTION MODES Nomination and Election Meeting Full Day Elections e-Elections mode
COVID 19 RISK ALERT LEVEL 50% of the capacity of the venue Gathering up to a maximum of 50 people
ELECTION MODE 1: NOMINATION AND ELECTION MEETING • Normal SGB elections where parents congregate to nominate and vote • It is dependent on alert level 1 during which parents can be in a venue not exceed 50%
NOMINATION AND ELECTION MEETING § § § § verify attendees on the voters roll provide the voter with a token to exchange for a ballot paper later confirm that the 15% quorum of parents in the voters’ roll has been achieved close the nomination meeting and schedule it to a period not less than 14 days should the quorum not be formed. A quorum will not be required for the second meeting; explain the nomination procedure if the quorum of 15% is achieved; inform the meeting about nominations received in advance; set time for the nomination process; make nomination forms available to parents to complete and assist those who require assistance to nominate candidates; ensure that each form is correctly completed with the signature of the Nominee, Proposer and Seconder; verify that the nominee, the Proposer and the Seconder are all eligible parents in the school; disqualify nominations forms which do not meet the stipulated requirements; prevent the nomination of candidates through the raising of hands; and close the nomination meeting when the allocated time has elapsed.
NOMINATION FORM NAME OF SCHOOL: ………………………DISTRICT…………………… COMPONENT: Place a cross (X) next to the correct component. Parent Educator Non-educator member of staff Learners PROPOSER: I, ………………………………. . . ……………(full name) being (a parent of a learner), hereby propose: ……………………………………………(full name of nominee) as a member of the governing body of the above-mentioned school. SIGNATURE OF PROPOSER………………………… DATE……………. . I, ………………………………. . . ……………(full name) being a parent of a learner, hereby second the nomination of: ……………………………………………(full name of nominee) as a member of the governing body of the above-mentioned school. SIGNATURE OF SECONDER…………………………DATE………………… DECLARATION BY NOMINEE: I, the nominee……………………………………. (Full names) accept the nomination and declare that I am not/have not: (a) I am not mentally ill and have not been declared as such by a competent court; (b) I am not an un-rehabilitated insolvent; (c) have not been convicted of an offence and sentenced to imprisonment in South Africa or a foreign country without the option of a fine for a period exceeding six months or failed to serve a full period of imprisonment; (d) been declared to be unsuitable to work with children as stipulated in terms of the Children’s Act, 2005 (Act 38 of 2005) or been registered on any offence register regarding child abuse. (f) had my membership terminated by the HOD in terms of SASA. SIGNATURE OF NOMINEE………………. . DATE…………………………
INTRODUCTION OF NOMINATED CANDIDATES The Electoral Officer must allow nominated parents to introduce themselves during which each parent needs to provide the following information: § full names; § the names and grades of children in the school; § occupation, skills and experience that may benefit the SGB; and § the parent’s vision for the school. This takes place as the ballot papers are being produced
ELECTION MEETING § The Electoral Officer must indicate the number of parents to be voted for as predetermined according to the size of the school § Each parent, verified on the voters’ roll must receive a ballot paper to mark in secret a maximum number of parents determined in advance § The marked ballot paper must be folded and placed in a ballot box or any closed container provided for this purpose § Parents needing assistance may request the School Electoral Officer for assistance.
FULL DAY ELECTIONS An election in which voters physically come to the venue to cast their votes at any time within the allocated hours of the day without any meeting held. The counting of votes may proceed only if the number of votes cast by the close of the polls indicates that a 15% quorum of voters has been reached.
NOMINATIONS FOR A FULL DAY ELECTION a) The school electoral officer must prepare notices in the prescribed form, which indicates the date, time (including duration) and place of the election Nomination takes place prior to the Election Day b) Nomination forms are made available to parents to complete, indicating the name and signature of the Proposer and Seconder, with the nominee signing to indicate acceptance of the nomination. The Nominee, Proposer and Seconder must all appear on the voters roll. c) The Nominee must provide the following information to accompany the nomination form for distribution to parents before the Election Day: i. a recent passport size photo; ii. full names; iii. name(s) and grade(s) of child(ren) in the school; iv. occupation, skills and experience that would benefit the school; and v. the nominee’s vision for the school. vi. The profiles of all nominated candidates must be distributed to all parents at least 3 days before the Election Day.
ELECTIONS DURING THE FULL DAY ELECTIONS The following takes place on the day of the elections: a) verification of eligible voters on the voters’ roll; b) handing out of stamped ballot papers containing the names of all nominated candidates in alphabetical order; c) The marking of the ballot paper by the parents secretly according to the expected number of parents to be elected or less; d) placing of the folded ballot paper in a sealed ballot box or container provided for this purpose; e) Counting can only commence after it has been confirmed that the 15% quorum of votes have been cast; f) If the 15 % quorum is not met, the election must be rescheduled not less than 7 or more than 14 days from the date of the failed election; g) Counting is as during the normal election mode
ELECTION MODE 3: e-ELECTIONS DEFINITION THE ROLE OF THE SCHOOL e-Elections is a mode of elections conducted electronically through virtual platforms. This mode of election can only be selected by schools which have the capacity to deliver such elections virtually due to available resources and having the majority of the parent having access to the required technology and data to participate in the election The school must: (a) apply to the Head of Department or delegated official for approval to use this mode of elections; (b) inform parents about the platform that the school will use for the elections; (c) provide guidance to the parents on how to use the election APP; and (d) provide an IT specialist for technical support before and during the election.
VOTING PROCESS USE OF ELECTRONICS FOR ELECTIONS a) b) c) d) e) VOTING DURING E-ELECTIONS Parents will receive log on details with a unique one-time pin to join the e-elections. system will verify the credentials of the parents as they log on through the provided pin based on the voters’ roll to accept them into the elections The Electoral Officer will explain the election process to the parents who have logged on. An online ballot paper will be made available to parents to cast their vote for the required number of parents to be voted for. Parents can log off after casting their vote.