2020 DOE HYDROGEN and FUEL CELLS PROGRAM ANNUAL

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2020 DOE HYDROGEN and FUEL CELLS PROGRAM ANNUAL MERIT REVIEW and PEER EVALUATION MEETING

2020 DOE HYDROGEN and FUEL CELLS PROGRAM ANNUAL MERIT REVIEW and PEER EVALUATION MEETING May 19– 21, 2020 DOE Hydrogen and Fuel Cells Program POSTER Guidelines and Examples 1

Table of Contents Submission Deadline 4 Legal Indemnification 5 General Guidance and Instructions Creating

Table of Contents Submission Deadline 4 Legal Indemnification 5 General Guidance and Instructions Creating and Naming Your Poster Files 6 Formatting Your Presentation 7 Adding Images to Your Presentation 8 Adding Alt Text to Your Presentation 9 Adding Presentation Detail Information 11 Creating Final Version of Your Poster 12 Creating PDF Version of Your Poster 13 Verifying PDF File 14 Submitting Your Poster 15 Presenting at the AMR 16 Content Restrictions 17 Copyright Restrictions 18 Use of Logos 19 Late Information Addition 20 Additional Information 21 2

Table of Contents (Continued) Evaluation Criteria 22 Slide Instructions and Examples Overall Poster Structure

Table of Contents (Continued) Evaluation Criteria 22 Slide Instructions and Examples Overall Poster Structure 24 Instructions for Specific Slides 25 Title Slide 26 Overview 29 Relevance 32 Approach 34 Accomplishments and Progress 37 Collaborations 42 Challenges and Barriers 44 Proposed Future Work 46 Technology Transfer Activities 48 Summary 50 Technical Backup 52 Reviewer Only 54 Questions/Contact 60 3

Submission Deadline Posters are due April 3, 2020 4

Submission Deadline Posters are due April 3, 2020 4

Indemnification FOR INFORMATION ONLY. DO NOT INCLUDE IN PRESENTATION. By submitting a presentation file

Indemnification FOR INFORMATION ONLY. DO NOT INCLUDE IN PRESENTATION. By submitting a presentation file to Oak Ridge Associated Universities for use at the U. S. Department of Energy’s (DOE’s) Hydrogen and Fuel Cells Program Annual Merit Review Meeting, and to be provided as hand-out materials, and posting on the DOE’s website, except for employees of the Federal Government and DOE laboratory managing and operating contractors, the presentation authors and the organizations they represent agree to defend, indemnify and hold harmless Oak Ridge Associated Universities, its officers, employees, consultants and subcontractors; the National Renewable Energy Laboratory; the Alliance for Sustainable Energy, LLC, Managing and Operating Contractor of the DOE’s National Renewable Energy Laboratory; and the DOE from and against any and all claims, losses, liabilities or expenses which may arise, in whole or in part, from the improper use, misuse, unauthorized use or disclosure, or misrepresentation of any intellectual property claimed by others. Such intellectual property includes copyrighted material, including documents, logos, photos, scripts, software, and videos or animations of any type; trademarks; service marks; patents; and proprietary, or confidential information. Employees of Federal Government agencies and DOE laboratory managing and operating contractors collectively represent and warrant that they have acquired the rights and/or permission for use of all intellectual property, as listed above and claimed by others, that is needed for developing and submitting a presentation file to Oak Ridge Associated Universities for use at the DOE’s Hydrogen and Fuel Cells Program Annual Merit Review Meeting, and to be provided as hand-out materials, and posted on the DOE’s website. 5

Creating Your Poster Files • Your poster is public and will be posted to

Creating Your Poster Files • Your poster is public and will be posted to the DOE Hydrogen and Fuel Cells Program website. • You are required to create the following two files: 1. A Microsoft Power. Point file following the instructions and guidelines contained within this Power. Point template. Acceptable formats for presentations are either PPT or PPTX. 2. Once your Power. Point presentation is complete, you must create an Adobe PDF version of your Power. Point presentation following the instructions contained within this template. • Design your slides on either a PC or Mac. Naming Your Files • Name your electronic Power. Point and Adobe files using the file name supplied to you in your presentation request email: Proj#_PI Last. Name_2020_p (fc 002_smith_2020_p) 6

Formatting Your Presentation • The size of each slide in your presentation must be

Formatting Your Presentation • The size of each slide in your presentation must be set to 4: 3 format. (Design/Slide Size/Standard 4: 3) • All fonts in the presentation must be standard across Windows and Mac or information may be lost when creating the Adobe PDF version of your presentation. o Only use the following fonts: Arial, Calibri, Times New Roman, Courier New, Verdana, or Trebuchet MS. • High contrast between text and background is necessary for best readability. • White background is recommended. • Do not use Power. Point animations or transitions for your poster presentation. 7

Adding Images to Your Presentation • Do not Copy/Paste images into your presentation. •

Adding Images to Your Presentation • Do not Copy/Paste images into your presentation. • Crop images in an image processing software instead of Power. Point. Save the images as an external file (. jpg and. png file formats work well). • Insert the image using the “Insert/Picture/from File” menu option of Power. Point rather than Copy/Paste. • Inserting original images into your presentation works best for preserving image clarity. If originals are not available, it may be an indication the image is copyrighted. 8

Adding Alt Text to Your Presentation • Please add Alt Text to key graphics,

Adding Alt Text to Your Presentation • Please add Alt Text to key graphics, charts, and tables on each slide. • Alt Text helps people with visual impairments understand pictures and other graphical content. • When someone uses a screen reader to view documents, they will hear Alt Text. • Without Alt Text, they will only know they’ve reached a picture without knowing what the picture shows. A good Alt Text example of a picture of a crowd at a basketball game: “A large, diverse group of cheering students, standing up, and fist-pumping on the bleachers of a basketball game. ” 9

To Add Alt Text to a Chart, Graph, or Image Note: These instructions are

To Add Alt Text to a Chart, Graph, or Image Note: These instructions are for Power. Point 2013. If you have a newer version you may be able to right click on the graph or chart and select “Edit Alt Text” directly from the menu. 1. Right click on the graph or chart and select “Size and Position…” 2. Select the “Alt Text” option and enter the Title and a short brief Description of the chart 3. Close the Format Picture pane to return to the Power. Point slide 10

Adding Presentation Detail Information • Under the File tab, select Info • Click on

Adding Presentation Detail Information • Under the File tab, select Info • Click on “Properties” and then select “Advanced Properties” On the “Summary” tab of the pop-up window, complete the following fields: • Title: Enter the title of your presentation • Subject: Substitute your Project ID into the Subject • Author: Enter the PI Name and Company • Save preview picture: Make sure this box is checked • Press OK 11

Creating Final Version of Your Poster • Once your Power. Point poster is final,

Creating Final Version of Your Poster • Once your Power. Point poster is final, you must minimize your Power. Point’s file size. • Do this by using the “Save As” option to save the final version of your file as a Power. Point presentation. • Doing a simple “Save” command will not minimize file size. • You can “Save As” an existing Power. Point filename if needed. 12

Creating PDF Version of Your Poster • You are also required to submit an

Creating PDF Version of Your Poster • You are also required to submit an Adobe PDF version of your poster. • After saving your Power. Point file using the “Save As” option, save the file as a PDF using the same naming conventions as your Power. Point file. • If you have Adobe Acrobat Pro software, you can use the Acrobat Power. Point plug-in or select “Save As Adobe PDF” to create your PDF. • If you do not have Acrobat Pro, click “Save As” and select “PDF” from the Save As type menu. • Click the “Options” button in the Save As window and ensure the box to enable accessibility tags is checked. Look for text that says, “Document structure tags for accessibility” or “Enable accessibility and reflow with tagged Adobe PDF. ” • Click “Save”. • Select “NO” if asked if you would like to convert the presentation’s speaker notes to text annotations in the PDF. 13

Verifying PDF File • After the PDF is created: • Scroll through the document

Verifying PDF File • After the PDF is created: • Scroll through the document and look at every page to ensure the PDF matches the Power. Point file. • Look for missing items from charts such as legends and axis titles, which sometimes disappear due to incorrect object reordering that can result from the tagging process for accessibility. • If you do find issues that you’re not able to fix, a communications or publishing specialist at your organization may be able to help. Or you can contact H 2 [email protected] org to help troubleshoot the PDF conversion. 14

Submitting Your Poster • Submit your poster files to ORISE by April 3, 2020.

Submitting Your Poster • Submit your poster files to ORISE by April 3, 2020. • Submit your presentation to ORISE by sending an email with the following items to H 2 [email protected] org: 1. Your Power. Point presentation file (. ppt or. pptx) 2. The Adobe PDF version of your Power. Point presentation (. pdf) 3. Information as to whether your presentation was created using a Mac or PC 4. Any changes to title or presenter. • If your presentation files are too large to submit through email, request an alternate delivery method by emailing H 2 [email protected] org. 15

Presenting at the AMR • As the meeting date gets closer, you will be

Presenting at the AMR • As the meeting date gets closer, you will be assigned a specific poster board location on which you will need to hang your poster. • Each poster board at the AMR is eight feet wide by four feet tall with a felt surface that accepts push pins or Velcro. • Bring print-outs of your slides to put on poster boards (do not include Reviewer-Only slides on the poster boards). • Push pins will be provided for your convenience. • It is recommended you print your poster on letter-size paper for hanging on your assigned poster board. • If you prefer, you may create a large, one-sided poster sheet for presentation at the meeting; however, you must still submit your poster in PDF and Power. Point file formats as described. • Information and research updates that become available following the submission of the poster but before the AMR may only be supplied verbally at the time of presentation. • No changes will be accepted on site. 16

Content Restrictions • Your presentation is public and will be posted to the DOE

Content Restrictions • Your presentation is public and will be posted to the DOE Hydrogen and Fuel Cells Program website. • You must include the phrase “This presentation does not contain any proprietary, confidential, or otherwise restricted information” on at least the first slide (you may put on all slides if you wish). • Do not include any proprietary or confidential information. It is your responsibility to ensure that any subcontractor information is not proprietary or confidential. • Your presentation may not include any slide that has “Official Use Only” or “Sensitive” or any similar wording, or information that your organization might construe as being in such categories. • You must include the phrase “Any proposed future work is subject to change based on funding levels. ” on all slides with future-looking statements. 17

Copyright Restrictions • If you use any copyrighted information or graphics or intellectual property,

Copyright Restrictions • If you use any copyrighted information or graphics or intellectual property, it must be properly attributed. • Do not assume subcontractor information may be used without their approval. • Do not assume that information or images published on a website can be used without permission. • If you use copyrighted graphics (including copyrighted photos and journal/magazine covers), you must provide written permission along with your submitted file for it to be accepted by the DOE for the purposes of the Review. • Intellectual property includes copyrighted material, including documents, logos, photos, scripts, software, and videos or animations of any type; trademarks; service marks; patents; and proprietary or confidential information. • Also see the indemnification statement from above. 18

Use of Logos • Do NOT use the DOE logo or seal in your

Use of Logos • Do NOT use the DOE logo or seal in your poster. Some examples include: • If you use corporate logos for organizations other than your own, secure permission for use. 19

Late Information Addition • Information and research updates that become available following the submission

Late Information Addition • Information and research updates that become available following the submission of the presentation but before the AMR may only be supplied verbally at the time of presentation. • No changes will be accepted on site. • Any additional information must still adhere to the time limitations. 20

Additional Information • Reviewers will receive an electronic copy of your submitted poster prior

Additional Information • Reviewers will receive an electronic copy of your submitted poster prior to the meeting. • Your poster is public. A PDF version of the presentation slides will be available for all attendees at the meeting and for download after the meeting from the DOE website. Reviewer-Only slides will be removed from this version. 21

Evaluation Criteria • • • Relevance/Impact Approach Accomplishments and Progress Collaboration and Coordination Proposed

Evaluation Criteria • • • Relevance/Impact Approach Accomplishments and Progress Collaboration and Coordination Proposed Future Work 15% 20% 45% 10% Please see the fully defined criteria at https: //www. annualmeritreview. energy. gov/review-process. html These criteria and weights should be considered when planning and putting together your poster! 22

Slide Titles Except for the mandatory Title, Overview, and Summary slides, all slide titles/headings

Slide Titles Except for the mandatory Title, Overview, and Summary slides, all slide titles/headings should relate directly to the evaluation criteria! Key Results The key take-home message for each results slide should be communicated as a banner, header, or bullet (see example slides). 23

Overall Poster Structure • Primary Poster: These are the slides showing on your poster.

Overall Poster Structure • Primary Poster: These are the slides showing on your poster. • Maximum 15– 20 slides • Please only include work that has taken place since the previous AMR • Technical Backup Slides: These are intended primarily to answer questions or provide supplemental information. These will be included in the meeting proceedings. • Maximum 5 slides • Must be placed after main presentation and separated with divider that says, “Technical Backup Slides” • Reviewer-Only Slides: These will not be included in the published meeting proceedings. • Reviewer-only slides are not required, but are recommended • No limit to the number, but should be limited to essential information and not overwhelm the reviewers • Must be placed after any “Technical Backup” slides and separated with a divider that is labeled “Reviewer-Only Slides” 24

Instructions for Specific Slides • The following guidelines provide specific information on mandatory slides

Instructions for Specific Slides • The following guidelines provide specific information on mandatory slides and the type of information expected within the criteria guidelines. These instructions apply to both poster and oral presentations. • Your poster should include: • Title Slide (mandatory) • Overview Slide (mandatory) • Review Criterion Slides (mandatory, one or more slides as appropriate for each review criterion) • Summary Slide (mandatory) • Technical Backup slides (optional) • Reviewer-Only slides (optional) • The following slides include: Instruction Slide (Guidance for constructing the specific slides and sections) Instructions Slide (Examples are from high-scoring previous AMR) Example Slide 25

Instruction Title Slide • Please include the following information on your Title slide, as

Instruction Title Slide • Please include the following information on your Title slide, as shown in the following slide: project title, the name of the principal investigator, the name of the presenter if different from the principal investigator, organization, and project ID# (which will be provided to you by ORAU). Also include this statement at the bottom as shown on the following slide: “This presentation does not contain any proprietary, confidential, or otherwise restricted information. ” 26

Instruction/ Example 2020 DOE Hydrogen and Fuel Cells Program Review Poster (replace with your

Instruction/ Example 2020 DOE Hydrogen and Fuel Cells Program Review Poster (replace with your title) P. I. Name (always include) Presenter Name (if not the P. I. ) Organization Project ID # Date (this will be provided to you) This presentation does not contain any proprietary, confidential, or otherwise restricted information

Title Slide Examples 28

Title Slide Examples 28

Instruction Overview Slide • The purpose of this slide is to provide some context

Instruction Overview Slide • The purpose of this slide is to provide some context for evaluating your project and especially your accomplishments. • Notes on Timeline and Budget: – Budget: For lab projects, include actual FY 19 amount received; include the total planned FY 20 amount, NOT actual to date. Separate lines can be used to differentiate operating versus capital funding. Please confirm values with your DOE manager. – The information in the left column describes the magnitude and timing of the investment in your project. The information in the right column describes the players and the issues that are to be overcome. Note that one example includes the Technical Targets the project is addressing. This is acceptable if it can be done in a concise manner as shown. – For projects that include multiple partners, please discuss the roles of each and how the overall project is being managed. 29

Instruction Overview Barriers Timeline and Budget For Competitively Selected Projects: • – List up

Instruction Overview Barriers Timeline and Budget For Competitively Selected Projects: • – List up to 3 technical barriers and technical targets from the Fuel Cell Technologies Office Multi-Year Research, Development, and Demonstration Plan addressed by your project (https: //www. energy. gov/eere/fuelce lls/downloads/fuel-cell-technologiesoffice-multi-year-researchdevelopment-and-22) (lab and non-lab projects) • Project Start Date: XX/XX/XX • Project End Date: XX/XX/XX • Total Project Budget: $ • Total Recipient Share: $ • Total Federal Share: $ • Total DOE Funds Spent*: $ * As of xx/xx/2020 For Non-Competitively Selected Projects: • • (lab projects funded annually through AOP process; see Notes to this slide): Project Start Date: XX/XX/XX FY 19 DOE Funding (if applicable): $ FY 20 Planned DOE Funding (if applicable): $ Total DOE Funds Received to Date: $ Barriers addressed Partners • • Interactions/collaborations Project lead 30

Overview Slide Examples 31

Overview Slide Examples 31

Relevance Instruction • Relevance counts for 15% of your total project score. – Relevance

Relevance Instruction • Relevance counts for 15% of your total project score. – Relevance to the Hydrogen and Fuel Cells Program includes contribution to achievement of specific targets and milestones. • The title of these slides should make it clear that they count toward your project’s relevance! • Information to include: – Objectives: Describe what you are trying to do, both over the life of the project and during the current project year on which you are reporting. • Your objectives should make clear the relevance of your project to the DOE Hydrogen and Fuel Cells Program (more information on the Program can be found through this website and its contained links: https: //www. hydrogen. energy. gov). – The impact your project has had in the last year (since the last AMR) on addressing the barriers identified in the Overview slide and other specific targets and milestones. 32

Relevance Slide Examples 33

Relevance Slide Examples 33

Approach Instruction • Approach counts for 20% of your total project score. • The

Approach Instruction • Approach counts for 20% of your total project score. • The title of these slides should make it clear that they count toward your project’s approach! • Describe overall technical approach, focusing on the past year: – Emphasize unique aspects of your approach and de-emphasize discussion of equipment used – How your research over the past year (since the last AMR) addresses the Program’s technical barriers – How your project is integrated with other research within the Hydrogen and Fuel Cells Program – Use simple statements so that scientists and engineers, not experts in your area, can readily understand the explanation of your approach. • Include the planned milestones and go/no-go decisions for FY 19 and FY 20 and current status toward them. 34

Approach Slide Examples 35

Approach Slide Examples 35

Approach Slide Examples 36

Approach Slide Examples 36

Instruction Accomplishments and Progress • Purpose: Describe the most important technical accomplishments and results

Instruction Accomplishments and Progress • Purpose: Describe the most important technical accomplishments and results obtained in the last year. – Describe the most important technical accomplishments achieved during this reporting period and their significance (from last year’s review to date for existing projects, or progress to date for new projects). – Include relevant data to support your accomplishments. – Relate the accomplishments to project milestones, barriers, objectives, and technical targets! – Whenever possible, describe the significance of the accomplishments by relating the results to the appropriate DOE targets and milestones from the Fuel Cell Technologies Office Multi-Year Research, Development, and Demonstration Plan (https: //www. energy. gov/eere/fuelcells/downloads/fuelcell-technologies-office-multi-year-research-development-and-22). – Only include accomplishments achieved since the last AMR during the project period on which you are reporting. – Address comments received from reviewers during last year’s AMR, including progress toward addressing those comments. • Accomplishments and Progress counts for 45% of your total project score. • The title of these slides should make it clear that they count toward your project’s technical accomplishments and progress! 37

Instruction Accomplishments and Progress (cont. ) • Each slide should include a summary “take-home”

Instruction Accomplishments and Progress (cont. ) • Each slide should include a summary “take-home” message, especially those that contain data. • Benchmark the progress versus results in the previous reporting period, when possible. • To assist the reviewers evaluating your work, please include bullet comments of the key points on each slide. • Include sufficient slides to explain what was done leading to the technical accomplishments. 38

Accomplishment Slide Examples 39

Accomplishment Slide Examples 39

Instruction Accomplishments and Progress: Responses to Previous Year Reviewers’ Comments • If yours is

Instruction Accomplishments and Progress: Responses to Previous Year Reviewers’ Comments • If yours is an ongoing project that was reviewed last year, address 1– 3 significant questions/ criticisms/recommendations from the previous year’s reviewers’ comments, available at: https: //www. hydrogen. energy. gov/annual_review 19_rep ort. html. • Last year’s presentations can be found at: https: //www. hydrogen. energy. gov/annual_review 19_proc eedings. html. • If your project was not reviewed last year, indicate this to ensure that your project score will not reflect missing information. 40

Reviewer Comment Slide Examples 41

Reviewer Comment Slide Examples 41

Instruction Collaboration and Coordination • Collaboration and coordination with partners and others counts for

Instruction Collaboration and Coordination • Collaboration and coordination with partners and others counts for 10% of your total project. • The title of these slides should make it clear that they count toward your collaborations! • List your project collaborators, indicating: – – Relationship (i. e. , prime, sub, etc. ) Industry, university, federal laboratory Within or outside of the DOE Hydrogen and Fuel Cells Program Extent of the collaboration. • Describe the quality of the collaborative relationships and their importance in achieving the project’s objectives. 42

Collaboration Slide Examples 43

Collaboration Slide Examples 43

Instruction Remaining Challenges and Barriers • Highlight the key remaining challenges and barriers to

Instruction Remaining Challenges and Barriers • Highlight the key remaining challenges and barriers to meeting the project objectives. • The remaining challenges and barriers should provide justification and support for the future plans in the following slide. 44

Barriers and Challenges Slide Examples 45

Barriers and Challenges Slide Examples 45

Instruction Proposed Future Work • Proposed future work counts for 10% of your total

Instruction Proposed Future Work • Proposed future work counts for 10% of your total project score. – Purpose: Describe and justify your plans for the remainder of this year and the coming year. – This slide must be completed by projects that are finished as well. Describe future plans for the technology/R&D beyond the DOE-funded project timeline. Please specify funding source. • • • The title of these slides should make it clear that they count toward your proposed future work! Explain what you plan to do during the rest of this year, how you will meet the remaining project goals and objectives, and why the plans are important. Be as specific as possible; avoid blanket statements. Highlight upcoming key milestones. Address how you will deal with any decision points during that time and any remaining issues, including any alternative development pathways under consideration to mitigate risk of not achieving milestones. Add the statement to all slides, “Any proposed future work is subject to 46 change based on funding levels. ”

Future Work Slide Examples Any proposed future work is subject to change based on

Future Work Slide Examples Any proposed future work is subject to change based on funding levels. 47 Any proposed future work is subject to change based on funding levels.

Instruction Technology Transfer Activities • Include any technology-to-market or technology transfer plans or strategies

Instruction Technology Transfer Activities • Include any technology-to-market or technology transfer plans or strategies that you have for the technology. • Include plans for future funding from alternative sources as well as marketing strategies and options. • Include any patent, licensing, or potential licensing information. 48

Technology Transfer Slide Examples 49

Technology Transfer Slide Examples 49

Instruction Mandatory Summary Slide • Summarize the key points you wish the reviewers and

Instruction Mandatory Summary Slide • Summarize the key points you wish the reviewers and the audience to take away from your presentation. • For those projects that are working toward specific technical targets, include a Summary Table summarizing key FY 20 technical results compared to FY 19 results, and the technical targets. 50

Summary Slide Examples 51

Summary Slide Examples 51

Instruction Technical Backup Slides (Note: please include this “divider” slide if you are including

Instruction Technical Backup Slides (Note: please include this “divider” slide if you are including technical backup slides [maximum of five]. These technical backup slides will be included in the USB drive and web PDF files released to the public. ) 52

Backup Slide Example 53

Backup Slide Example 53

Instruction Reviewer-Only Slides (Note: please include this “divider” slide between those to be presented

Instruction Reviewer-Only Slides (Note: please include this “divider” slide between those to be presented and the “Reviewer-Only” slides. These slides will be removed from the published web PDF file. ) 54

Instructions for Reviewer-Only Slides in this section are optional and can be included in

Instructions for Reviewer-Only Slides in this section are optional and can be included in your submission for Peer Evaluation purposes, as appropriate. These slides will be provided to reviewers only. Do not include them in your printed poster. 55

Instruction Critical Assumptions and Issues • Address 3– 5 of the critical assumptions and/or

Instruction Critical Assumptions and Issues • Address 3– 5 of the critical assumptions and/or problems affecting the outcome of your project. Briefly describe the problem as well as potential solutions, both within and beyond the scope of the project. • Exclude funding issues. Note: This slide is for the use of the Peer Reviewers only; it is not to be presented at the AMR. These Reviewer-Only slides will be included in the file made available to reviewers. 56

Critical Assumptions & Issues Slide Examples 57

Critical Assumptions & Issues Slide Examples 57

Instruction Publications and Presentations • List any publications and presentations that have resulted from

Instruction Publications and Presentations • List any publications and presentations that have resulted from work on this project. • Use at least 12 -point font. Note: This slide is for the use of the Peer Reviewers only; it is not to be presented at the AMR. These Reviewer-Only slides will be included in the file made available to reviewers. 58

Publications & Presentations Slide Examples 59

Publications & Presentations Slide Examples 59

Questions? Contact us by email: H 2 AMR@orau. org 60

Questions? Contact us by email: H 2 [email protected] org 60