2020 ANNUAL HOMEOWNERS MEETING November 19 2020 Avocet
2020 ANNUAL HOMEOWNERS MEETING November 19, 2020
Avocet Homeowners Association, Inc. Hosted by Lori Jones
Ø Due to COVID-19 concerns, the following changes will be implemented Ø The meeting will be a virtual webinar for all homeowners Ø It will be facilitated by Lori Jones, Jordan Price Attorney Community Association Practice Group Ø The meeting time will be from 7: 30 pm to 8: 30 pm on Nov. 19, 2020 Ø Written meeting notices have been sent to all homeowners with a web address for members to individually register for the meeting. THIS IS A MUST IN ORDER TO ATTEND THE MEETING. Ø All members will be muted and only the meeting host can unmute Ø Members will be able to type questions and those will be answered in a timely manner Ø For those persons running for the board position, time will be given to each to address their candidacy. Ø Once the meeting is concluded, 2 days later a ballot will be sent to all Homeowners to vote on the listed items. A stamped/self addressed envelope will be provided. Ø Lets Get Started!!!
In Memory Of Lukas Louw
Ø Call to Order, Introductions, Ø 2019 Annual HOA Meeting Minutes Ø Beazer Update Ø 2020 Accomplishments Ø 2020 Budget Estimate vs Actuals Ø 2021 Proposed Budget Items Ø 2021 Proposed Budget Ø Volunteers Ø Holiday Lights Contest & Blood Drive Ø Introduction of Board Member Applicants Ø Letter on Voting Ø 2021 Meeting Schedule Ø Motion to Adjourn AGENDA
Call to Order, Introductions, Review of 2019 Annual Minutes Ø Introduction of current board and advisory members & CAS Ø Roger Herding – President/Co-Treasurer Ø Chris Haug – Vice President/Co-Treasurer Ø Alix Miller– Secretary Ø Jeremy Da. Costa – Board Advisor Ø Christal Decker – Board Advisor Ø Kevin Mc. Cambley – Board Advisor Ø Robert Mercer - CAS Ø Review 2019 Annual HOA Meeting Minutes. Ø . DocumentsAvocet HOA 2019 Annual Meeting Minutes. pdf
BEAZER UPDATE REPORT Ø Ø BEAZER PLANS TO FINISH AVOCET Ø Beazer has a dry pond to complete in the back of phase 5 in order to get final acceptance by the County. This work will commence mid-November and be completed mid-December. The goal is to have County acceptance by year end. Ø Remove any remaining tree protection fence and silt fence on the perimeter of the site during November. NATURE TRAIL COMPLETION Ø Now that the trail is completed, signage will be installed and final cleanup
BEAZER UPDATE REPORT Ø PROCESS TO RE-DEED BEAZER PROPERTIES TO AVOCET HOA Ø Ø UPDATE ON NCDOT TAKING OVER THE ROADS IN NEW SECTION Ø Ø Once the trail is complete we will start the process to deed the final common area to the HOA Scheduling walk with DOT in November with the intention to have them turned over by year end. HOW BEAZER HOMEOWNERS CAN CONTACT BEAZER TO REPORT PROBLEMS WITH THEIR HOMES: www. beazer. com/warranty or 888 -623 -2937
2020 ACCOMPLISHMENTS Ø Items Completed Ø Added bridge across the creek Ø Added a dock to the lake Ø Opened & operated the pool with daily cleaning to prevent the spread of Covid-19 Ø Maintained social distancing on all tables, chairs and lounges Ø Completed over 250 ft. of rock channel run off to prevent erosion on nature trail Ø Over 100 trees/shrubs/azalea’s/roses & day lilies planted Ø Cleaned out dead tree growth from the lake Ø Replaced rusted soccer goal poles
2020 ACCOMPLISHMENTS Ø Nature Trail Completed Ø New trails completed from Rex Rd to Fauvette with mulch Ø New trail completed from Fauvette to Rex Rd along the power line Ø New culvert added & leveling on access to trail from Chevalier Ø New trail entrance signs being installed at all points Ø Additional log seats added by the lake and dock Ø Completed over 250 ft. of rock channel run off to prevent erosion on nature trail on Rex & Avera side
2020 ACT/EST FINANCIALS 2020 Annual Act-Est to Budget
ITEMS FOR 2021 BUDGET Survey was taken in 2019 as to what amenities to add. Dock & Bridge completed in 2020. Playground delayed due to Covid -19 70 60 50 40 30 20 10 0 Playground Deck Exp Dock Bridge Basket Ball Ct Tennis Ct Budget items to Consider
POOL DAILY COUNTS 2020 Ø Based on the daily card pool counts in 2019 & 2020, the Board recommends holding on any pool deck expansion
POTENTIAL 2021 ITEMS Ø $25, 000 Ø Location at front corner of soccer field. Ø Space needed approx. 28 ft x 28 ft. Ø Plastic border timber enclosure Ø 7 activities with 25 children capacity Ø Turn-Key installation Ø $3, 600
2021 BUDGET ITEMS Ø Lan. Arc Contract expanded now that all homes are completed w/more sections Ø Scope of Work
2021 BUDGET ITEMS Ø New Lower 3 year contract for Trash Pick Up Ø Pool Contract along with additional repairs
HOW YOUR $60 DUES ARE ALLOCATED HOW YOUR DUES ARE SPENT $5. 85 $8. 05 $19. 66 UTILITIES GROUNDS CONTINGENCY ADMIN $11. 32 POOL $12. 99
2021 Proposed Budget 2021 Budget for Annual Meeting
6 VOLUNTEERS NEEDED Ø Ø Chair the Community Watch Program Chair and oversee the Adopt-A-Road Program Ø Chair the Pool Program Ø Chair the Social committee Ø Chair committee for future amenities Ø Chair committee for Landscaping/Front Entrance/Nature Trails and Lake
2020 HOLIDAY LIGHTS CONTEST Ø Ø 1 st Place $100 gift card Ø 2 nd Ø 3 rd Place $50 gift card Ø Runner Up $25 gift card Place $75 gift card Ø Join us in decorating our homes and vote for your favorite! All homeowners are encouraged to submit a photo of their home to be included in the competition. Watch for details to be emailed and posted by Dec. 1 st Voting will close on Dec. 19 th and winners announced on Dec. 21 Prizes will be awarded by Dec. 22, 2020
HOLIDAY BLOOD DRIVE Ø Ø Ø Saturday December 26 10 a-3: 30 pm Avocet Pool Parking Lot Sign up using sponsor code “avocet”
Open Board of Directors Position— 3 Year Term Ø Do we have any nominations from the attending members? Ø Please signal via the chat function
Meet the Candidates ● Michael Ranelli at 6201 Fauvette Lane Homeowner in Avocet since 6/26/2015 . Darrin Brandon at 6629 Chevalier Lane Homeowner in Avocet since 4/12/2017 ● Kevin Mc. Cambley at 6405 Fauvette Lane Homeowner in Avocet since 3/27/2020
NEXT STEPS TO VOTE Ø In the next several days, all residents will receive a ballot in the mail. Ø Vote for each one of the items listed. Ø Only one ballot per lot/address Ø Ø Sign, date, complete address info and return in the provided stamped/addressed envelope. Return prior to Dec 15, 2020
2021 HOA MEETINGS Executive Board Meeting Ø WED, JAN 13, 2021 Quarterly Meetings 6 -8 pm Ø WED, FEB 17, 2021 Ø WED, MAY 19, 2021 Ø WED, AUGUST 18, 2021 Ø WED, OCTOBER 13, 2021 Annual Meeting 7 -9 pm Ø THU, NOVEMBER 18, 2021
- Slides: 27
