2020 2021 WIDA ACCESS Testing Information and Reminders

2020 -2021 WIDA ACCESS Testing: Information and Reminders Yuseli Freire ELPA Monitoring Specialist Office of English Language Proficiency

Verifying ACCESS Training Records • DTCs may review the ACCESS training status of their STCs and TAs by clicking the green “Account Management & Training Status” tile in their WIDA Account and Secure Portal. • On the WIDA User Account Management & Training Status Lookup page, DTCs should select the “Training” tab to view completed trainings and quiz scores. • ACCESS training requirements are listed on Oklahoma’s ACCESS for ELLs Checklist. 2

Potential ELs Enrolling Within the ACCESS Window • If a new potential EL student enrolls within the WIDA testing window prior to the final ten instructional days of the window and their HLS responses indicate that they may be a potential EL, the student should be given the WIDA placement test (K W-APT, Screener or MODEL). If the student tests as EL, they should then be given the appropriate ACCESS test prior to the close of the testing window. • If the student enrolls within the final ten instructional days of the window, the district is responsible only for administering an appropriate WIDA placement test (K W-APT, Screener or MODEL). 3

School to School Transfers (same district) • If student has not begun ACCESS: • Remove the student from any test sessions at their former site • Manually add the student to their new site like a new student • Add the student to test sessions at their new site • If student has begun, but not completed ACCESS: • Add the student to their new site like a new student • Add the student to test sessions for any domain(s) not completed • If student has completed ACCESS: • A completed ACCESS assessment is non-transferrable *Ref. WIDA AMS User Guide, pg. 103 4

District to District Transfers • If student has not begun ACCESS: • The student should complete ACCESS in the receiving district • If student has completed at least one ACCESS domain: • Follow the instructions in the WIDA AMS User Guide for using the student transfer form. • NOTE: Students transferring out-of-state cannot have their ACCESS test records transferred. • WIDA AMS User Guide, pgs. 73 -75 5

Unique Situations During Testing • Page 39 of the Test Administrator Manual provides instructions on what to do when students are having an unusually difficult time. • Every attempt should be made to administer all domains, but it is allowable to discontinue a domain and attempt to administer it again. • If a domain has been attempted and discontinued twice, the TA may opt to continue to the next domain. • Students must complete the Listening and Reading domain tests before the test platform will allow them to access the Speaking and Writing domain tests. If either the Listening or Reading domain tests are discontinued, please contact OELP staff for further instructions. 6

Tips For Avoiding ACCESS Test Irregularities • Ensure that a student participating in the Alternate ACCESS for ELLs assessment has been removed from any automatically assigned ACCESS Online test sessions. • Prior to testing, ensure students have access to and are using eyeglasses, contacts, hearing aids, or any other assistive device they may need to perform their best on the ACCESS assessment. • Ensure computers are configured correctly and that students can hear the sample Listening test items before they begin the scored items. Refer to the Technology Readiness Checklist for additional assistance. 7

Continued… • Check all student demographic information, including their first, last, and middle names, on their test tickets and/or Pre-ID labels for paperbased testing. If the student is participating in ACCESS Online, check both their test tickets and the identifying demographic information listed on the screen after the student has logged in before they begin testing. • Closely follow the secure testing guidelines outlined in the District and School Test Coordinator Manual and the Test Administration Manual. • Do not provide students with any unauthorized prompting, clarification, or ideas for Speaking and/or Writing responses. 8

Handwriting Response (HW) test session • It is imperative that any student who will handwrite their Writing response rather than using a keyboard is placed into a Handwriting Response (HW) test session in WIDA AMS. • Before beginning any Grades 4 -12 Online ACCESS Writing test sessions, test administrators should verify on the test ticket that students are assigned to the test session in WIDA AMS that aligns with their response mode. • Please refer to page 93 of the WIDA AMS User Guide for specific instructions on moving students to a Handwriting Response test session. 9

ACCESS Testing Irregularity Report • Requests for assistance in addressing ACCESS testing irregularities must now be submitted through the ACCESS Testing Irregularity Report Google form. • A Testing Irregularity Report must be submitted if any of the following situations occur during ACCESS assessment: • • • Technology outages or network errors Unexpected interruptions (e. g. , fire alarm, student sickness, etc. ) Issues that require a new testing ticket be generated Instances of cheating Student cellphone usage Any other event that would call into question the validity of student, site, and/or districtlevel ACCESS assessment data. • Email Yuseli Freire at yuseli. freire@sde. ok. gov if an irregularity report has been submitted. 10

ACCESS Online Attemptedness Criteria • An EL student meeting the attemptedness criteria on a given domain is assigned the lowest possible scale score for that domain, instead of receiving no score. • Listening: At least one scored item with response captured • Reading: At least one scored item with response captured • Speaking: Student clicked on “Record” button for at least one scored item • Writing (Keyboarding): Visible key stroke recorded • Writing (Handwriting): Some marking on booklet in response space • ACCESS Online Attemptedness Criteria 11

ACCESS Paper Attemptedness Criteria • Please note that ACCESS Paper is only allowable for dually-identified EL students who receive paper-based testing as an IEP/504 accommodation. • Listening: At least one scored item with a response bubbled • Reading: At least one scored item with a response bubbled • Speaking: Booklet was returned with something bubbled for a scored Speaking task • Writing: Some marking on the booklet in the response space 12

Kindergarten ACCESS and Alternate ACCESS Attemptedness Criteria • Kindergarten ACCESS: • All domains: There is one scored item with a response bubbled. • Alternate ACCESS for ELLs: • All domains: There is at least one scored item that has a bubbled response of “Correct, ” “Incorrect, ” or “No Response. ” 13

ACCESS Paper Writing Tests • Districts are strongly encouraged to return all 1 st-3 rd grade paperbased Writing tests (and their 4 th-5 th grade paper-based Writing tests, if applicable) as soon as they are completed. • Returning the paper-based Writing tests as soon as possible helps to ensure assessments are scored within the allotted time frame. 14

Marking Test Booklets • A test administrator responsibility is ensuring that test booklets are marked correctly with complete student information. • Before beginning a testing session, check each test booklet and verify that it has the correct label. • Incorrect or missing student information on a test booklet can result in late or missing student scores! 15

Text Booklet Labels • There are three types of test booklet label: Pre-ID, District/School, and Do Not Process. Only booklets with Pre-ID or District/School labels are processed. Missing labels and incomplete or inaccurate student information can result in late or missing student scores. • Pre-ID labels have individual student information in addition to school and district information. There is no need to complete the student demographic information on the front and back covers of the test booklet when using a Pre-ID label. However, the date the test was administered must still be indicated on the front cover of the test booklet. 16

Continued… • The DRC scoring system will defer to the Pre-ID label barcode in favor of any student demographic information completed on the test booklet. If a Pre-ID label is incorrect, contact your test coordinator to update student demographic data in WIDA-AMS. Do not write on the label to correct information. • District/School labels have only school and district information. When there is no Pre-ID label for a student, use a District/School label and complete the demographic information on the front and back covers of the test booklet. • Do not use another school’s District/School labels. Contact your test coordinator if you need additional District/School labels. 17

Continued… • Do Not Process labels prevent the entire test booklet from being processed. Use these labels for damaged booklets or unique situations in which student responses should not be scored. • Blank test booklets do not require Do Not Process labels. Return unused booklets without any label. • The Do Not Process label and the Do Not Score Code field on the booklet cover are not the same. A Do Not Process label will result in the booklet not being scored at all. A Do Not Score Code will result in the student receiving a score report without scores for the specific indicated domains. • Refer pages 8 -9 of the WIDA Test Administrator Manual for additional information. 18

Completing Student Demographic Information on Booklets • Refer to Test Administrator Manual pages 10 -14. 19

Continued… 20

Editing Student Demographic Information on WIDA AMS for ACCESS Online • District staff may edit the following student demographic information: • Student Detail • Accommodations • Demographics • Ethinicity, race, IEP or 504 • Not Tested Codes 21

Accommodations • Accommodations are available only to EL students with determined disabilities as specified in the student’s IEP or 504 Plan. • Any embedded accommodation(s) must be pre-selected in order to be activated within the test engine. • Please reference the ACCESS for ELLs Accessibility and Accommodations Supplement for specific accommodations. 22

Continued… 23

Demographics Only Ethnicity, Race, and IEP status is required: 24

Do Not Score Codes 25

Assessment Best Practices During COVID 19 • While OSDE acknowledges that many EL students may remain enrolled in distance education programs over the course of the WIDA assessment window. The current expectation is that every reasonable effort be made to administer state-mandated assessments to all eligible students. To the greatest extent possible, local assessment procedures should adhere to appropriate guidance related to COVID-19 mitigation strategies and best practices • 2020 -2021 Assessment Best Practices during COVID-19 26

Parent or guardian refusal • The expectation is that an LEA make every reasonable effort to ensure the EL students it serves participate in the ACCESS assessment. If an EL student does not participate because their parent or guardian refuses to make them available for testing: • No further action is required. • Do not assign the student a Do Not Score code (e. g. , ABS, INV, or DEC) in WIDA AMS. • The student will be automatically assigned Did Not Attempt (DNA) status in the Accountability Reporting application. 27

ACCESS Spring 2021: Emergency Medical Exemption Request • A request for an ACCESS assessment Emergency Medical Exemptions must now be submitted through the Testing Status Application in Single Sign On. • Email Yuseli Freire at yuseli. freire@sde. ok. gov if an ACCESS assessment Emergency Medical Exemption has been submitted. 28

Important Shipping Update: Secure Materials vs. Unsecured Materials • Page 25 of the District and School Test Coordinator Manual provides instructions on which materials are secure and must be returned to DRC and those that should be destroyed locally at the conclusion of testing. • Pages 14 -16 of the Test Administrator Manual provide further instructions on preparing materials for return and the handling of unique situations. 29

Secure Materials That Must Be Returned • Student response booklets by grade in plastic bags • All Paper Test Administrator’s Scripts • Online Grades 1 and 2 -3 Test Administrator’s Scripts • Speaking Test Booklets • Listening and Speaking Tests CDs • All used and unused Large Print/Braille test materials • Alternate ACCESS for ELLs Listening/Reading/Speaking Test Booklets • Kindergarten ACCESS for ELLs ancillary materials 30

Materials To Be Destroyed On Site • Materials should never be destroyed until the ACCESS window has closed and all secure materials are verified as received by DRC. • The following materials may be destroyed at that time: • Packing lists* • Security Checklists* • All unused Pre-ID and District/School Labels* • District and School Test Coordinator Manuals • Test Administrator Manuals • School box range sheets • Online Grades 4 -12 Test Administrator’s Scripts 31

Additional Material Order (AMO) • Additional materials orders (AMO) should not be placed at the site level in WIDA AMS. • Instead, district test coordinators should use the District-level Additional Orders Only site to place their AMOs. • Additional guidance on placing AMOs can be found on our Tips for Placing Your Additional Materials Order flyer in the WIDA Secure Portal Download Library. 32

Updated ACCESS Timeline 33

Contact Information Yuseli Freire English Language Proficiency Assessment and Monitor Specialist Yuseli. Freire@sde. ok. gov 405 -522 -0862 34