2019 Parent Information Meeting September 23 2019 Mission

2019 Parent Information Meeting September 23, 2019

Mission Statement Perkiomen Valley Aquatic Club’s mission is to develop and enhance competitive swimming and diving skills, to help athletes reach individual goals and to promote teamwork and sportsmanship

Team Structure Suburban Aquatic League(SAL) � Over 150 swimmers & divers ages 5 -18 make up our competition team. � Season late September-Early February. � Swim/dive dual meets Nov-Jan, plus Invitational meets. � 20+ teams in Montgomery and Bucks counties. � More info: www. suburbanaquatic. org USA Swimming (PVAC-MA) � Add-on to our competition team /encouraged for our more competitive swimmers. � Additional events/longer distance, meets against other swimmers not teams. � Season starts early Septemberlate March. � Focus on individual times, personal swim goals. PVAC attends USA meets and swimmers, with head coaches guidance, choose their own events. � More info: www. maswim. org

Organizational Structure � PVAC is a parent-run team organized under the PVSD Community Education Program. Ø Under PVSD Community Education: ü ü ü Use PVHS pool, classrooms. Insurance coverage. Payroll of coaches and lifeguards. � PVAC’s Board: President: Duane Gutshall Vice President: Rebecca Mc. Elwee, Lauren Bruzak and Maria Van Buren Treasurer: Kathleen Stengel Secretary: Patti Fiore USA Representative: Jen Gutshall SAL Representatives: Girls: Frank Giordini Boys: Divya Hermanth Dive: Kristy Crothers Webmaster: Pam Sills

Organizational Structure(Con’t) �PVAC Coaching Staff: Ø Head Coach : Mitchell Zackowski ü ü ü Lead Girls Coach: Debbi Cancro Lead Boys Coach: Sean Hodgins Lead Diving Coach: Heather Valentino Lead USA: Mitchell Zackowski Assistant Swim Coaches: Andrew Derrick Tom Hayes Becky Strawbridge Ian Jackson Assistant Dive Coaches: Alex Julias Evan Brzoska

Swim/Dive Parenting • Support your swimmer/diver ØBringing them to practices and meets ØVolunteering at meets üEvery meet requires numerous workers DO NOT ASSUME that someone else will do it!!! ØSupport the snack bar ØLearn a job that requires training (esp. Stroke and Turn and Table) üBoys rep: Divya Hemanth üGirls rep: Frank Giordini üDiving rep: Kristy Crothers ØParticipate in the running of our PARENT-run club üSeveral open Board positions in the coming year üTake on managing a fundraising activity üHelp organize Fall fest and other events

PVAC Operating Budget Coaching (SAL dues Invitationals) 2% 2% Coaching (USA meets) 4% Misc 9% UC rental 8% . Coaching Stipends & Life Guards 47% Credit Card Processing Fees 5% Employer paid payroll costs 23%

Volunteering �Volunteer sign up is through PVAC’s Team Unify website. �Requirements: Ø Fall Fest Ø 3 meet jobs during the regular season (Nov-Dec) Ø 1 meet job during the post season meets (Jan) Ø Mandatory sign up for Division Championships & Leagues(late Jan /early Feb) �Request one additional volunteer opportunity outside of meets Ø Stroke and Turn or Starter Ref. training, especially for BOYS meets!!! Ø October Clothing Drive �All meet volunteer spots will be full meet vs. ½ meet as in past years. Exceptions: Table workers/Starter Referee

Fundraising � Clothing Drive October 5, 1: 00 -3: 00 drop off � Applebee’s Breakfast Fundraiser October 5, 8: 00 am -10: 00 am � Fall Fest Sunday October 27 ü PVAC’s own invitational meet ü Biggest fundraiser � Spirit Wear � Wawa Hoagie Coupons � Snack Bars � Reading Phillies – was 8/8/2019 � Reading Royal (Ice Hockey) – 11/30/2019 � Jolin Trunk Show � Texas Roadhouse Gift Cards � 50/50 – each home swim meet All funds raised are used to ensure the future of the club, to help pay for Ursinus rental, and to help offset future fee increases.

PVAC- Team Unify � PVAC-TU Ø Registration Ø Invitational entries Ø Volunteer sign up and tracking of requirements Ø Snack bar sign up Ø Access to your swimmer’s times Ø Searchable directory of members Ø Ability to send text alerts to entire team or individuals from the website or via the On. Deck App (available for Apple and Android) https: //play. google. com/store/apps/details? id=com. teamunify. ond eck&hl=en

PVAC’s Website Overview www. pvaquatic. com Web Address

Dive Team �Boys & Girls- 3 Age Divisions in each �Events 1 -3 in a Dual Meet �Some Friday Evening Home Meets �Always Looking for New Members

Practice Groups • Groups based on ability/swimmers needs. • Practice groups are determined by coaches! üEvaluations will run for the first two weeks of practice so the coaches can best place your swimmer in the correct practice group. All questions regarding groups should be directed to the head coach üGroup Lists are available/updated on website üCoaches will reevaluate as season progresses, change groups as needed. • Swimmers practice with their assigned group üNo practice hopping

Practice Expectations • Attend at least ½ of all scheduled practices • Parents do not need to notify coaches if their swimmer is missing practice unless it will be multiple times • More practices a swimmer attends, the more they will get out of the program • Arrive on time to practice. • Pay attention to coaches • Listen to directions (no heads underwater) • No goofing off • Respect team mates

Practice Etiquette: Athletes • Arrive on time. • Please do not drop your swimmer off at practice without ensuring there is a coach present. üIt is highly recommended you walk your swimmer into the building. ü 10& Under parents are expected to stay at practices for safety reason • First practice groups sits in the balcony until a coach instructs them to come down. All other groups meet on far benches üPlease remain quiet so others in the pool can hear coaches. • Please respect that we are guests of the School District: ü keep noise down in hallways ü no playing or running in the hallways ü no changing in the hallways and please clean up after yourself

Practice Etiquette-Parents �Parents are permitted to attend all practices. However, participation from the stands IS NOT permitted �At no time should a parent be on the pool deck during the course of practice �Please refrain from coaching your swimmer from the stands. �Please remember to treat all of our coaches, volunteers, other parents and athletes with respect. �NO FOOD/DRINK in new pool balcony or deck

Dual Meets �Take place on Fridays (diving) and Saturdays (swimming); there are 7 (8) throughout the year. �Meet attendance is important. One missing swimmer can effect the outcome of the meet. ü Parents MUST notify the coach via Team Unify by Tuesday (noon), the week of the meet , if an athlete will NOT be attending.

Dual Meet Schedule Diving (Fridays) November 1 November 8 November 15 November 22 December 6 December 14 Swimming (Saturdays) November 2 G(H), B(A) November 9 G(A), B(H) November 16 G(H), B(A) November 23 G (H), B(A) December 7 G(H), B(A) (make-up) December 15 January 4 National Conf. January 5? ? ? January 11 League Finals January 11 January 25 * Girls/Boys Division Championship Swim January 26 * Girls/Boys Division Championship Dive February 2 SAL Championship Swimming February 9 SAL Championship Diving * Invitation based on time/point qualifications

Dual Meet Etiquette • Coaches spend roughly 5 -10 hours /week preparing line-ups üSign out your athlete by Tuesday üNo-shows on day of meet affect the entire team üOne change may affect up to 10 swims. üLast minute absences - call the Coaches • Be courteous • Arrive 30 minutes before warm-up • Great sportsmanship • Shake hands after every race • Wait until everyone is finished before getting out of the water • Stay in the team area. Cheer on your teammates! • No Soda!!! Water or Gatorade please!

Invitational Meets • • Optional meets. Typically held on Sundays. Pay to swim. Additional, small ($5 fee/event) fee. PVAC Coaches attend these meets. ü Season registration fees include the cost of coaches attending these meets, provided 5 or more swimmers register. • Great Opportunity to: ü Swim something new ü Gain experience competing ü Post a time (league champs)

Invitational Meets Pennridge PVAC Fall Fest HHAA Invite NPAC trophy meet Central Bucks Holiday Classic CR Hawaiian Holiday Centennial Odd Age UDAC Diving Invite Pennsbury Splash UDAC Last Chance Diving UMAC Last Chance Saturday October 19 Sunday October 27 Sunday November 3 Sunday November 17 Sunday December 8 Saturday December 28 Sunday January 5 Sunday January 12 Saturday January 18 See http: //www. suburbanaquatic. org/ and our website for updates and registration info.

Mock Meet �Mock Meet tentatively scheduled for Saturday, October 20 st �“Practice” Meet ü Opportunity for swimmers to practice in a meet setting ü Opportunity to train volunteers ü Opportunity for Coaches and staff to ensure everything is meet ready before the season begins. �Opportunity for coaches to get times for all swimmers. �Meet is intended for swimmers 14 years and younger. Additional info closer to date.

Communication • Please check our website often: üCalendar for schedules üEvents for team activities and fundraising üEvents for meets and to sign up for jobs and invitationals v. Look here to find arrival times and meet locations üAnnouncements will cover events and calendar activities and anything else of importance. üLogging into your account will/may provide additional info not available on the public front page • Add SMS number and verify for text messages. • Email.

Member Search Your Acct and meet results

Practice Schedules/Calendar • Calendar is located on the front page of the website. ü Located on fourth tab across top ü Does not require log in • General Calendar will have all info, meets, events, practices, fundraising.

Announcements • Items of interest to entire team. ü Will also be found on calendar, possibly team event tab. ü Found on bottom left corner of page. ü Available without log in

Events (meets and team functions) • Toggle between the two event tabs • Swim meet info will be located here ü Invitational meets : edit commitment (with log-in) allows you to chose events to register your swimmer to participate in ü Dual meets (with log in) you can sign out your swimmer, and sign up for jobs.

Job Sign-ups 1. Start on front page. Locate swim meet, or team event on bottom folder tabs. Also, from upcoming events, announcements and calendar… 2. Event list will come up (above). 3. Attend/decline and job sign-up (if available) will be listed under the event.

Contact us… �Under the pull down club info, select club officers. For Board members and coaches there is a link to email. Please use the coaches link for any late sign outs (sign outs between Tuesday and Meet day. ) �Contact us… on the front page of the website. Questions? ? ?